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Top Rated Virtual Data Room Software with Automatic Backup in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Automatic backup prevents data loss by saving changes automatically and consistently. It ensures critical information remains secure and recoverable, even if users forget to save or experience technical issues. This process operates in the background, providing peace of mind and data integrity. Our reviewers in virtual data room software rated this feature as important.

4 Best Virtual Data Room Software with Automatic Backup

  • Google Drive
  • OneDrive
  • Box
  • Google Workspace - Highest rated for automatic backup

See other top Virtual Data Room products with automatic backup

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the virtual data room software category. They also needed to have sufficient reviews about automatic backup, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for automatic backup based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Google Drive logo
4.8
(28.4K)
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User insights about the automatic backup feature

Users find Google Drive's automatic backup feature invaluable for securing files and documents without manual effort. They appreciate the peace of mind it provides, knowing their data is consistently backed up and easily recoverable in case of device failure or accidental deletion. Reviewers highlight the convenience of real-time syncing across devices, ensuring the latest versions of files are always accessible. They also mention the feature's efficiency and reliability, although some note occasional sync issues on specific devices.
“The fact that Google Drive automatically backs up user data to Google's backup servers and enables data transfer between devices is something I appreciate. I also like that backups store information so they can be used by any device, making Google Drive a dependable tool.”
Verified reviewer profile picture

Tinotenda D.

Tutor

“Automatic backup saves the user the need to remember to backup the documents from time to time. This helps keep the documents secure without need for the user to backup the documents from time to time.”
Verified reviewer profile picture

Deepak M.

Owner

Virtual Data Room key features coverage

Google Drive offers 4 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.8
Bulk Uploading
Access Controls/Permissions4.6
Document Management
Secure Data Storage4.7
Data Storage Management4.6

Pros and cons based on 28,420 verified reviews

79% of users rated Google Drive 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 28,420 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Cons:

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

OneDrive logo
4.5
(12.6K)
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User insights about the automatic backup feature

Users report that OneDrive's automatic backup is a lifesaver for both business and personal documents, providing peace of mind by ensuring data is consistently backed up. They appreciate the seamless integration with Windows and macOS, making the backup process effortless. Reviewers find the feature particularly useful for preventing data loss during emergencies and appreciate the convenience of having files automatically updated and accessible across devices. Some users, however, mention occasional issues with sync and upload failures.
“By enabling automatic backup in OneDrive, you can ensure that your important files and data are securely stored in the cloud, protecting against data loss due to device failure, accidental deletion, or other unforeseen events. It provides convenience, peace of mind, and easy access to your files from anywhere, on any device.”
Verified reviewer profile picture

Rafi K.

freelancer

“Onedrive's automatic backup is the lifesaver for all the digital assets for my business and personal documents. The files-on demand functionality is such a neat feature which integrates so well with Windows and macOS.”
GL

Gaurav L.

Designer

Virtual Data Room key features coverage

OneDrive offers 5 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.9
Bulk Uploading
Access Controls/Permissions4.4
Document Management4.6
Secure Data Storage4.7
Data Storage Management4.4

Pros and cons based on 12,607 verified reviews

60% of users rated OneDrive 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 12,607 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Cons:

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Pricing

Starting price:$1.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Box logo
4.4
(5.6K)
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User insights about the automatic backup feature

Reviewers indicate that Box's automatic backup is highly convenient, eliminating the need for manual backups and saving time. They appreciate the security and reliability it offers, ensuring data is protected against loss or corruption. Users value the feature for its ease of use, allowing files to be automatically backed up and easily recovered if needed. They also highlight the benefit of built-in file versioning, which helps in tracking changes and restoring previous versions of documents.
“Convenience: Backups are performed automatically, eliminating the need for manual intervention and saving time.Reliability: Regular backups ensure that data is protected against accidental loss or corruption.Data security: Backed up data is stored securely, protecting it from theft, damage, or loss.”
SB

Siyabonga B.

digital marketing

“There'll be a dedicated directory for backing up and it automatically backs up everything inside it. I set up all my work docs and workspace in that so that all my work is automatically backed up everytime. ”
SD

Srikanth D.

Tech Lead

Virtual Data Room key features coverage

Box offers 5 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.5
Bulk Uploading
Access Controls/Permissions4.5
Document Management4.6
Secure Data Storage4.7
Data Storage Management4.5

Pros and cons based on 5,622 verified reviews

56% of users rated Box 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,622 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Cons:

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
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User insights about the automatic backup feature

Reviewers appreciate Google Workspace's automatic backup capabilities, noting that it reliably saves work and files without manual intervention. They find it particularly helpful for preventing data loss during unexpected shutdowns and ensuring easy recovery of lost files. Users highlight the convenience of having documents automatically saved to Google Drive, reducing the stress of remembering to save work. They also value the feature for its seamless integration with Google Docs, Sheets, and other Google services, making data management effortless.
“Automated daily backup ensures critical Google workspace data inclouded, folder, labels and sheets are protected from accidental conditions. Data backup is always remember while recovering the account. ”
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Akash S.

Freelanceer

“Google Workspace include a built-in automated data processing system in Google Cloud Server it helps the user update and store daily data and it automatically backup those data in cloud storage.”
Verified reviewer profile picture

Pritam S.

Software Client Service Specialist

Virtual Data Room key features coverage

Google Workspace offers 5 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.6
Bulk Uploading
Access Controls/Permissions4.6
Document Management4.7
Secure Data Storage4.7
Data Storage Management4.7

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Virtual Data Room Software with Automatic Backup in 2026

Google Drive logo

Cloud storage and backup for files, photos, docs, and more

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Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

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OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Box logo
Category Leaders

AI-driven content, collaboration and workflow management

learn more
Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Revver logo

Cloud based, dynamic document-work management system

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Revver automates document-centric work and enables document-work collaboration. It is built for financial service organizations, insurance companies, and back-office departments across many industries, including healthcare, manufacturing, social care, IT, and many others.

Read more about Revver

Users also considered
Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

learn more
Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered
Ideals Virtual Data Room logo

Secure and effortless document sharing and confidential comm

learn more
Ideals is the highest ranked virtual data room provider for secure, real-time, effortless file sharing in transactions requiring a safe and secure exchange of confidential information such as M&A, fundraising, clinical trials, and IPOs.

Read more about Ideals Virtual Data Room

Users also considered
Datasite Diligence Virtual Data Room logo
Category Leaders

Leading data room for M&A due diligence

learn more
Datasite Diligence is a cloud-based virtual data room solution for investment bankers, corporate developers, law firms, & other specialists which supports due diligence & helps users close deals quickly with folder indexing & file organization tools, user access controls, & more.

Read more about Datasite Diligence Virtual Data Room

Users also considered
Clinked logo

White-label Client Portal & Collaboration Software

learn more
Clinked is a cloud-based client portal & collaboration software. Allow clients, internal teams and project groups to efficiently work within branded, secure and intuitive workspaces. Increased brand recognition and productivity of Clinked will drive client retention and setup apart from competition.

Read more about Clinked

Users also considered
Ansarada logo
Category Leaders

Artifical Intelligence based virtual data room for brokers

learn more
AI-powered virtual data room platform for deal management and collaboration, from mergers & acquisitions to capital raising, IPO and more

Read more about Ansarada

Users also considered
CapLinked logo
Category Leaders

Caplinked Virtual Data Room Better Platform Better Price

learn more
CapLinked Virtual Data Rooms combine ease of use with enterprise-grade security measures, including activity logs, granular permissions, and DRM software.

Read more about CapLinked

Users also considered
Zoho WorkDrive logo

Secure shared workspace & file sharing solution for teams

learn more
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
LogicalDOC logo

Enterprise document management for SMBs

learn more
LogicalDOC is a document management platform which stores all company documents in a centralized repository and enables teams to create, collaborate on, and manage any number of documents

Read more about LogicalDOC

Users also considered
Sherpany logo

Meeting management software for the board & leadership teams

learn more
Sherpany is a cloud-based meeting management solution designed to help boards, executives, and leadership teams streamline their meeting processes. The solution offers features like agenda building, digital circular resolutions, document management, and task tracking to boost productivity, efficiency, and decision-making across the organization. Sherpany also provides security and compliance features to ensure the protection of sensitive information.

Read more about Sherpany

Users also considered
Kamzan logo

Small, medium and large companies

learn more
The Italian solution for Team collaboration and structured document sharing with Stakeholders.

Read more about Kamzan

Users also considered
Imprima Virtual Data Room logo

The leading AI-Powered Virtual Data Room

learn more
The Imprima Virtual Data Room is highly secure, reliable and easy to use. Suitable for any type of Due Diligence transaction, and with integrated Large-Language-Model-driven AI tools.

Read more about Imprima Virtual Data Room

Users also considered
FileHold logo

Simple. Flexible. Document Management that Works!

learn more
FileHold’s document review and workflow software is designed for organizations with 10+ users. Includes version control, automated workflows, mobile access, and Microsoft Office integration, making it easy for your team to adopt. Available on-premise or in the cloud, and fully mobile-ready.

Read more about FileHold

Users also considered
idgard logo

Cloud-based collaboration and data security platform

learn more
idgard is a secure cloud collaboration platform offering enterprise-grade data protection and compliance. The platform ensures your sensitive data is protected, even from unauthorized access by employees. The platform provides secure file sharing, virtual data rooms, and integrates with Microsoft Teams and other tools, facilitating project collaboration while maintaining high data security standards.

Read more about idgard

Users also considered
DiliTrust logo

AI-native, fully integrated legal and governance platform

learn more
The DiliTrust Dataroom provides a secure space for confidential document sharing during transactions and audits, with granular access controls, traceability, and enterprise-grade security. 

Read more about DiliTrust

Users also considered
FORDATA VDR logo

Virtual Data Room solution for businesses & advisers.

learn more
Fordata Virtual Data Room is a web-based solution which helps small to large organizations store and transfer confidential data over a secured connection. Key features include access control, file protection, activity monitoring, two-factor authentication, and user behavior analysis.

Read more about FORDATA VDR

Users also considered
HighQ logo

Cloud-based legal case management tool for legal teams.

learn more
HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

Read more about HighQ

Users also considered
Docsvault logo

On-premise document management for legal & business teams

learn more
Docsvault is an on-premise document management software for law firms and businesses to organize, secure, and manage documents and emails. With workflow automation, OCR, AI-powered data capture, and Office & Outlook integration, it improves productivity while ensuring full control and compliance.

Read more about Docsvault

Users also considered
ContractZen logo

AI-Powered Governance Cloud for Every Company. Everywhere.

learn more
Set up ContractZen's secure VDR with robust access rights management, metadata-driven search, dynamic data room index, audit logs & reporting within seconds. Attain peace of mind with immediate readiness for traditionally tiresome due diligence processes. 30-day free trial, after that $9.80—$49/mo.

Read more about ContractZen

Users also considered
Content Central logo

On-premise & in-cloud document management software

learn more
Eliminate repetitive and tedious processes with Content Central’s powerful workflow engine and integrations, intelligently sort and store your documents, and ensure eSignatures and forms are filed or sent securely and on-time with unmatched automation and compliance tools.

Read more about Content Central

Users also considered
Virtual Vaults logo

Secure data rooms

learn more
Virtual Vaults is a simple, safe and secure data room offering unlimited data and includes Q&A, Vault Chat, Excel Viewer and branding.

Read more about Virtual Vaults

Users also considered

Key features for Virtual Data Room software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Data Security: Reviewers value robust encryption, user access controls, and granular permission settings to ensure sensitive data remains confidential and protected. 99% of reviewers rated this feature as important or highly important.
  • Bulk Uploading: Users highlight the efficiency gains from uploading large volumes of documents simultaneously, making document management faster and more streamlined. 92% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users appreciate the ability to customize and manage user permissions, ensuring only authorized individuals can access or edit sensitive information. 92% of reviewers rated this feature as important or highly important.
  • Document Management: Reviewers find the organization, storage, and collaboration features effective for managing different types of documents seamlessly. 89% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers emphasize the importance of end-to-end encryption, two-factor authentication, and secure cloud storage for protecting sensitive data. 88% of reviewers rated this feature as important or highly important.
  • Data Storage Management: Users appreciate the flexible and efficient management of large volumes of data, allowing easy access and organization from anywhere. 85% of reviewers rated this feature as important or highly important.