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Top Rated Virtual Data Room Software with Remote Access/Control in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Remote access/control allows users to access and manage documents from any location and device, facilitating collaboration, accelerating decision-making processes, and maintaining productivity outside traditional office settings. Our reviewers in virtual data room software rated this feature as important.

4 Best Virtual Data Room Software with Remote Access/Control

  • OneDrive
  • Box
  • Google Workspace - Highest rated for remote access/control
  • Google Drive

See other top Virtual Data Room products with remote access/control

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the virtual data room software category. They also needed to have sufficient reviews about remote access/control, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for remote access/control based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

OneDrive logo
4.5
(12.5K)
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User insights about the remote access/control feature

Reviewers indicate that OneDrive's remote access/control capabilities are highly reliable and efficient for accessing files from any device and location. Users appreciate the seamless integration with desktop and mobile platforms, which allows them to work on documents and files from anywhere. They find it particularly useful for remote work, as it enables easy sharing and collaboration with colleagues. Users also value the security features that ensure their data is protected while being accessible. They report that this functionality is essential for maintaining productivity and flexibility in a remote work environment.
“There are many benefits to using Microsoft OneDrive for remote access. OneDrive allows users to easily access their files from any device with an internet connection. OneDrive also makes it easy to share files with others, and to collaborate on projects. OneDrive is a secure and reliable service, and is backed by Microsoft's world-class customer support.”
Verified reviewer profile picture

Manuel Á.

SysAdmin

“I can get to my documents on any device, any where I am. The ability to work remotely is essential these days and access to your information when out of the office is critical to business efficiency. OneDrive is an outstanding solution for Remote Access.”
BL

Bradford L.

President

Virtual Data Room key features coverage

OneDrive offers 5 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.9
Bulk Uploading
Access Controls/Permissions4.4
Document Management4.6
Secure Data Storage4.7
Data Storage Management4.4

Pros and cons based on 12,568 verified reviews

60% of users rated OneDrive 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 12,568 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Cons:

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Pricing

Starting price:$1.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Box logo
4.4
(5.6K)
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User insights about the remote access/control feature

Users report that Box's remote access/control capabilities are highly effective for managing and accessing files from any device and location. Reviewers appreciate the ease of use and the ability to share and collaborate on files securely. They find it particularly valuable for remote work, as it allows them to access important documents and data from anywhere with an internet connection. Users also highlight the importance of this functionality for teams working in multiple locations. They say that Box's remote access/control features enhance productivity and ensure that they can work efficiently, regardless of their physical location.
“As long as I have my password I can access from anywhere. Having the app on the phone is also a plus, I can handle all the files from any place as long as I have internet access. ”
Verified reviewer profile picture

Renee C.

Account Manager

“Remote access/control in the Box application allows users to access and manage their files from anywhere, at any time. This enables users to work remotely with high quality”
Verified reviewer profile picture

mohammed k.

Field Service Engineer

Virtual Data Room key features coverage

Box offers 5 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.5
Bulk Uploading
Access Controls/Permissions4.5
Document Management4.6
Secure Data Storage4.7
Data Storage Management4.5

Pros and cons based on 5,618 verified reviews

56% of users rated Box 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,618 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Cons:

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
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User insights about the remote access/control feature

Reviewers indicate that Google Workspace's remote access/control capabilities are highly valuable for maintaining productivity from any location. Users report being able to access emails, files, and applications seamlessly across multiple devices, including mobile phones, tablets, and laptops. They find it particularly useful for collaboration, communication, and work management, regardless of geographical location. Users appreciate the security measures in place, which ensure that their data remains safe while being easily accessible. They say this functionality is essential for remote work and telecommuting, enhancing overall efficiency and flexibility.
“Remote access/control can significantly enhance a product's versatility by enabling users to manage it from anywhere, improving convenience and efficiency.”
mm

mohamed m.

ibn zohr

“I have the ability to access my materials, e-mails and everything anywhere and at any time, regardless of time or geographical location.”
KT

Kostandina T.

Lab Technican

Virtual Data Room key features coverage

Google Workspace offers 5 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.6
Bulk Uploading
Access Controls/Permissions4.6
Document Management4.7
Secure Data Storage4.7
Data Storage Management4.7

Pros and cons based on 17,440 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,440 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Drive logo
4.8
(28.4K)
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User insights about the remote access/control feature

Users find Google Drive's remote access/control capabilities extremely helpful for accessing and managing files from any device and location. Reviewers appreciate the ability to work on documents, spreadsheets, and presentations seamlessly across desktops, laptops, tablets, and mobile phones. They highlight the ease of sharing and collaborating on files in real-time, which is crucial for remote teams. Users also value the security features that protect their data while allowing flexible access. They report that this functionality significantly enhances productivity and convenience, especially for those working remotely or on the go.
“Google drive makes my life easier by allowing me store my data analysis results, papers, project details, which I can access anytime, anywhere. I love that I can access it on any of my electronic equipments. ”
BB

Bilgenur B.

Bioinformatics scientist III

“Being able to access my documents and files from anywhere and any device gives me so much freedom and allows me to work my business on the fly and not be tied to a traditional computer. ”
RS

Rachel S.

Coach

Virtual Data Room key features coverage

Google Drive offers 4 out of the 6 key features for Virtual Data Room software identified by reviewers:

Data Security4.8
Bulk Uploading
Access Controls/Permissions4.6
Document Management
Secure Data Storage4.7
Data Storage Management4.6

Pros and cons based on 28,405 verified reviews

79% of users rated Google Drive 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 28,405 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Cons:

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Virtual Data Room Software with Remote Access/Control in 2026

Onehub logo

Onehub

Secure enterprise file sharing made easy.

visit website
When privacy and security are most important, Onehub virtual data rooms deliver. Data Rooms are included with every Onehub Business plan subscription.

Read more about Onehub

Users also considered
Datasite Diligence Virtual Data Room logo

Datasite Diligence Virtual Data Room

Category Leaders

Leading data room for M&A due diligence

visit website
Datasite Diligence is a cloud-based virtual data room solution for investment bankers, corporate developers, law firms, & other specialists which supports due diligence & helps users close deals quickly with folder indexing & file organization tools, user access controls, & more.

Read more about Datasite Diligence Virtual Data Room

Users also considered
Firmex Virtual Data Room logo

Firmex Virtual Data Room

Category Leaders

Securely store and share highly confidential documents

visit website
Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered
CapLinked logo

CapLinked

Category Leaders

Caplinked Virtual Data Room Better Platform Better Price

visit website
CapLinked Virtual Data Rooms combine ease of use with enterprise-grade security measures, including activity logs, granular permissions, and DRM software.

Read more about CapLinked

Users also considered
Google Drive logo

Cloud storage and backup for files, photos, docs, and more

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Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

learn more
OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Box logo
Category Leaders

AI-driven content, collaboration and workflow management

learn more
Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Revver logo

Cloud based, dynamic document-work management system

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Revver automates document-centric work and enables document-work collaboration. It is built for financial service organizations, insurance companies, and back-office departments across many industries, including healthcare, manufacturing, social care, IT, and many others.

Read more about Revver

Users also considered
SecureDocs Data Room logo

Virtual data room for short & long-term use

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A virtual data room with an intuitive user-interface, industry-leading security, built-in electronic signature, and unlimited users/storage.

Read more about SecureDocs Data Room

Users also considered
DealRoom logo
Category Leaders

M&A Lifecycle Management Platform

learn more
DealRoom is an M&A lifecycle management platform that combines virtual data room features, team communication, & diligence tracking tools in a single platform. Features include requests management, customizable document permissions, full-text search, diligence progress tracking, analytics, and more.

Read more about DealRoom

Users also considered
FileInvite logo

Streamlining loan document collection for lenders

learn more
FileInvite streamlines document collection with e-signatures, reminders, and integrations ideal for lending and professional services.

Read more about FileInvite

Users also considered
Zoho WorkDrive logo

Secure shared workspace & file sharing solution for teams

learn more
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
Dropbox DocSend logo

Secure document sharing and tracking for professionals.

learn more
Spaces allows you to share multiple files with a single-link, making it easier than ever for your viewers to reference all the documents needed for a deal. Add a passcode and viewer whitelisting to have complete control over who has access to your virtual deal room and shared files.

Read more about Dropbox DocSend

Users also considered
LogicalDOC logo

Enterprise document management for SMBs

learn more
LogicalDOC is a document management platform which stores all company documents in a centralized repository and enables teams to create, collaborate on, and manage any number of documents

Read more about LogicalDOC

Users also considered
Sherpany logo

Meeting management software for the board & leadership teams

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Sherpany is a cloud-based meeting management solution designed to help boards, executives, and leadership teams streamline their meeting processes. The solution offers features like agenda building, digital circular resolutions, document management, and task tracking to boost productivity, efficiency, and decision-making across the organization. Sherpany also provides security and compliance features to ensure the protection of sensitive information.

Read more about Sherpany

Users also considered
FileHold logo

Simple. Flexible. Document Management that Works!

learn more
FileHold’s document review and workflow software is designed for organizations with 10+ users. Includes version control, automated workflows, mobile access, and Microsoft Office integration, making it easy for your team to adopt. Available on-premise or in the cloud, and fully mobile-ready.

Read more about FileHold

Users also considered
FORDATA VDR logo

Virtual Data Room solution for businesses & advisers.

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Fordata Virtual Data Room is a web-based solution which helps small to large organizations store and transfer confidential data over a secured connection. Key features include access control, file protection, activity monitoring, two-factor authentication, and user behavior analysis.

Read more about FORDATA VDR

Users also considered
HighQ logo

Cloud-based legal case management tool for legal teams.

learn more
HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

Read more about HighQ

Users also considered
FirmRoom logo

Virtual data room for document management & storage.

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FirmRoom is a secure virtual data room. Features such as drag & drop, bulk upload, & smart search enable seamless collaboration. Additional key features include data analytics, audit trails, customized notifications, & a user activity tracker. FirmRoom is compliant with public company standards.

Read more about FirmRoom

Users also considered
Docsvault logo

On-premise document management for legal & business teams

learn more
Docsvault is an on-premise document management software for law firms and businesses to organize, secure, and manage documents and emails. With workflow automation, OCR, AI-powered data capture, and Office & Outlook integration, it improves productivity while ensuring full control and compliance.

Read more about Docsvault

Users also considered
DiliTrust logo

AI-native, fully integrated legal and governance platform

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The DiliTrust Dataroom provides a secure space for confidential document sharing during transactions and audits, with granular access controls, traceability, and enterprise-grade security. 

Read more about DiliTrust

Users also considered
MyWorkDrive logo

Host your own Cloud File Sharing system with MyWorkDrive

learn more
MyWorkDrive software enables enterprises to provide secure remote access to Windows File Shares without VPN while adding collaboration and security features. Share Files and collaborate with colleagues on file shares from any device safely with built-in DLP protection.

Read more about MyWorkDrive

Users also considered
Content Central logo

On-premise & in-cloud document management software

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Eliminate repetitive and tedious processes with Content Central’s powerful workflow engine and integrations, intelligently sort and store your documents, and ensure eSignatures and forms are filed or sent securely and on-time with unmatched automation and compliance tools.

Read more about Content Central

Users also considered
netfiles Deal Room logo

Virtual data room solution with secure document management

learn more
netfiles Deal Room is a virtual data room, which helps provide secure access to confidential documents and streamline processes related to due diligence audits and company or real estate sales. The white-label platform lets users personalize the interface using custom colors, themes & logos.

Read more about netfiles Deal Room

Users also considered

Key features for Virtual Data Room software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Data Security: Reviewers highlight robust encryption measures, user access controls, audit trails, watermarks, and the ability to revoke access for ensuring the confidentiality and safety of sensitive information. 99% of reviewers rated this feature as important or highly important.
  • Bulk Uploading: Reviewers appreciate the time-saving aspect of uploading multiple documents simultaneously, enhancing efficiency and productivity during data room setup and management. 92% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users value the granular control over who can view, edit, or share documents, with features like expiration dates and tracking changes, ensuring confidentiality and proper management. 92% of reviewers rated this feature as important or highly important.
  • Document Management: Reviewers find the platform's ability to organize, store, and collaborate on documents essential for maintaining an efficient and user-friendly document handling process. 89% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers commend the secure storage capabilities with features like encryption, two-factor authentication, and controlled access, ensuring sensitive data remains protected from unauthorized access. 88% of reviewers rated this feature as important or highly important.
  • Data Storage Management: Users appreciate the efficient management of large volumes of data, with features like bulk download, structured organization, and easy access from anywhere. 85% of reviewers rated this feature as important or highly important.