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Top Rated Digital Asset Management Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Access controls and permissions ensure that only authorized users can access, edit, or share specific digital assets. They enhance security, protect sensitive information, and streamline collaboration by assigning appropriate access levels. Our reviewers in digital asset management software rated this feature as important.

6 Best Digital Asset Management Software with Access Controls/Permissions

Product
User rating
Starting price
Jira logo
4.5
(15.2K)
7.91
per user/per month
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Airtable logo
4.7
(2.2K)
20
per user/per month
visit website
Canto logo
4.5
(679)
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No pricing info

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Canva logo
4.7
(13.1K)
15
per user/per month
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Box logo
4.4
(5.6K)
20
per user/per month
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OneDrive logo
4.5
(12.4K)
1.99
flat rate/per month
learn more

See other top Digital Asset Management products with access controls/permissions

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Digital Asset Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Jira logo

Jira

Reviews Sentiment
 
 
 
1-2(214)
3-4(6,612)
5(8,449)
Key Features
Asset Library
Document Storage

User insights about the access controls/permissions feature

Reviewers appreciate Jira's access controls and permissions for their granularity and role-based management. They find it useful for assigning specific roles and restricting access to sensitive information. Users report that while the setup can be complex, it ensures data security and compliance. Some mention the need for more intuitive user experience and simplification.
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“Controlling who can access my project and what changes they can make within a product department that is continually growing and experiencing employee turnover is an important feature. I also like how the permissions can carry across the entire company within the same user type.”
JJ

Jason J.

Project Manager

“What I like about "Access Controls/Permissions" in Jira is the ability to customize user access based on roles and responsibilities. This ensures that team members can only view and edit relevant information, enhancing security and reducing the risk.”
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Abu R.

Software Engineer

Starting price
7.91per user /
per month
visit website
Pros and Cons based on 15,275 verified reviews
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Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Airtable logo

Airtable

Reviews Sentiment
 
 
 
1-2(12)
3-4(652)
5(1,550)
Key Features
Asset Library4.5
Document Storage4.5

User insights about the access controls/permissions feature

Reviewers appreciate Airtable's granular access controls and permissions, allowing for specific user roles and data security. They find it easy to onboard new users and manage permissions, though some wish for more flexibility in sharing with non-users. Users report the need for paid plans to access advanced permissions features and note occasional confusion in setup.
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“this tools gives specific permissions on what they can edit in the workspace. We can select permission level for each of the collaborators”
JB

Jane B.

marketing Manager

“There are defined user roles which is helpful but I wish you were able to get more granular and specific with exactly which permissions you'd like to give. This is particularly important when sharing data which can be sensitive.”
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Ibrahim L.

Sales & Marketing Manger

Starting price
20per user /
per month
visit website
Pros and Cons based on 2,214 verified reviews
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Effective organization tools

Extensive customization options

High flexibility and adaptability

Comprehensive project management

Efficient project tracking

Restrictive usage limitations

High cost concerns

Limited formula capabilities

Inconsistent mobile and desktop versions

Challenging user access management

See pros and cons details
Canto logo
Reviews Sentiment
 
 
 
1-2(3)
3-4(286)
5(390)
Key Features
Asset Library4.5
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers appreciate Canto's robust access controls and permissions, noting the ease of setting and editing user roles. They find it valuable for protecting sensitive assets and controlling downloads. Users report the ability to create different user groups and permissions, though some wish for more admin seats and customizable options. They also mention the need for longer link expiration times.

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“Canto additionally has many controls with regards to protection and client authorizations. We can lock a specific folder or collection and conceal it with the goal that main certain client accounts have consented to see them.”
JM

Jemelyn M.

Project Manager

“Controlling who has access to modify, upload, and remove assets is essential to the overall governance of content. Canto allows us to have more or less control of our assets as needed per user. ”
SD

SCOTT D.

UX & Graphic Design

Starting price
Empty state illustration for "No pricing info"

No pricing info

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Pros and Cons based on 679 verified reviews

Efficient asset searchability

Comprehensive diGital asset management

Enhanced team collaboration

Seamless file sharing

Lagging performance issues

Complex file management

High costs for small businesses

See pros and cons details
Canva logo
Reviews Sentiment
 
 
 
1-2(54)
3-4(2,996)
5(10,130)
Key Features
Asset Library4.7
Document Storage

User insights about the access controls/permissions feature

Users find Canva's access controls and permissions smooth and easy to manage. They appreciate the ability to differentiate between paid and free users, and the security of default private designs. Reviewers highlight the ease of sharing projects with collaborators and setting various levels of access and editability, enhancing team collaboration.
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“One of the best features Canva possesses is the ability to allow other users collaborate in editing post via its URL in the "Share" button located top-right side.”
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Mohammad M.

Systems Structural Engineer

“I already have my Team on Canva, setup with different user permissions. I created my whole team via sharable links with different user controls. Setting up permissions before hand will save a lot on your design work, otherwise you will end up re-doing your work.”
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Gaurav J.

Sr. Ecommerce Marketing Manager

Starting price
15per user /
per month
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Pros and Cons based on 13,180 verified reviews
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Efficient social media graphics

Versatile card creation

Effective marketing material creation

Professional design capabilities

Limited file management options

Inadequate image resizing features

Subpar mobile usage experience

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,281)
5(3,164)
Key Features
Asset Library4.6
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers highlight Box's detailed and customizable access controls and permissions, allowing users to set specific levels for viewing, editing, and sharing documents. They appreciate the ease of adding or removing users and the strong security features. Some users find the permissions setup complex, but overall, they value the granular control over content access.
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“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
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Melanie M.

Owner

“Again, as a Defense Attorney, having protected, documented and encrypted access to sensitive files is a critical aspect of practicing law and is an area that Box affords clear value. In general, you cannot prevent someone from forwarding and email with attachments. However, with Box you can eliminate that concern by limiting access or terminating access after a certain period of time. Further, you can limit individuals from downloading content and simply making content "read only." Frankly, I believe that the areas of Access Control and Access or Content Permission is where Box truly stands apart and shows its true value. ”
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David M.

Attorney and Managing Partner

Starting price
20per user /
per month
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Pros and Cons based on 5,612 verified reviews
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Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(241)
3-4(4,765)
5(7,493)
Key Features
Asset Library4.5
Document Storage4.7

User insights about the access controls/permissions feature

Users appreciate OneDrive's access controls and permissions for their flexibility and ease of use. They value the ability to set specific permissions for viewing and editing files, both within and outside the organization. Reviewers note the importance of these controls for protecting sensitive information and ensuring secure collaboration. Some find the setup process complex.
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“One Drive's Access Controls/Permissions gives me peace of mind when sharing files. This feature allows me to choose what recipients can do. Whether its viewing a document, editing or making any other changes, this feature allows me to choose, and adjust the restrictions an needed ”
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Dayna T.

Director of Marketing & Communications

“OneDrive's access controls are flexible and granular, allowing precise permissions, role assignments, and integration with Active Directory, ensuring robust security. However, managing permissions for large teams can be complex and time-consuming.”
NH

Nadir H.

District Project Supervisor in Government Administration

Starting price
1.99flat rate /
per month
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Pros and Cons based on 12,499 verified reviews
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Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Other Top Rated Digital Asset Management Software with Access Controls/Permissions in 2026

Adobe Experience Manager logo

Adobe Experience Manager

Category Leaders

Enterprise content management system

visit website
Transform your DAM into a dynamic content engine that uses AI to streamline creative workflows and automate experience delivery at scale. Experience Manager Assets is a cloud-native DAM that lets you easily create, manage, and deliver millions of assets for personalized experiences.

Read more about Adobe Experience Manager

Users also considered
Frontify logo

Frontify

Cloud-based brand management platform for digital assets

visit website
Frontify is a cloud-based brand management platform for creators and collaborators of brands, connecting everything (and everyone) important to the growth of your brand.

Read more about Frontify

Users also considered
Agility CMS logo

Agility CMS

Content management for marketers and devs who move fast.

visit website
Digital asset management (DAM) is a process of using computer application to managhe a collection of digital assets to ensure that the owner, and possibly their delegates (editors), can perform operations on the data files

Read more about Agility CMS

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Canva logo

Graphic design & video editing tool for web and print

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Graphic design and video editing tool for creating and publishing marketing material, presentations, social media content, and a range of printed products, using a drag-and-drop editor and a library of customizable templates.

Read more about Canva

Users also considered
Jira logo

Project management and work tracking software

learn more
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

learn more
OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
monday.com logo

Project management software

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Store, organize, and share your digital files on a customizable platform. monday.com enables anyone to send any creative to team members to push campaigns forward. Automate status notifications and repetitive processes to keep track of changes and the most up-to-date version of any asset.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

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Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Airtable logo

AI platform for enterprise app building workflows

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Airtable is an AI-native platform for building enterprise-grade applications without code. The platform enables teams to create custom business workflows with embedded AI agents. Airtable combines relational databases, automation capabilities, and customizable interfaces to help organizations streamline operations across departments including marketing, product development, and finance.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is the #1 collaborative whiteboard platform, trusted by over 100 million users worldwide. Get started with a board, upload all docs, images, videos to illustrate your ideas and store everything in one place. Invite your team to collaborate easily online, regardless locations and time zones!

Read more about Miro

Users also considered
Canto logo
Category Leaders

DAM platform solution

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The most visual way to organize, centralize and share your images, videos, logos and other digital assets.

Read more about Canto

Users also considered
Brandfolder logo

Cloud-based digital asset management and sharing platform

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Brandfolder is an online digital asset management platform for PR purposes, providing a private and public-facing repository for sharing logos, videos and more.

Read more about Brandfolder

Users also considered
IT Glue logo

Track, find and know everything in under 30 seconds.

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IT Glue is a cloud-based, SOC 2-compliant IT documentation solution which is designed to help MSPs manage documentation and reduce time spent searching for information. The platform offers flexible asset tracking, relationship mapping, documentation automation, workflows, checklists, and more.

Read more about IT Glue

Users also considered
Progress ShareFile logo

Secure file sharing and sync

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Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered
Gumlet logo

Video and Image Management and Optimization

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With Gumlet, you can easily store, organize, and manage all your digital assets in one secure place. Advanced tagging, filters, and metadata help you find what you need fast, smoothing teamwork and workflows. You can also seamlessly integrate your assets across websites and apps.

Read more about Gumlet

Users also considered
Flipsnack logo

Create magazines, catalogs, brochures and other publications

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Flipsnack is an online, browser-based publishing tool used by people all around the world to create and publish digital catalogs, magazines, brochures, portfolios, reports, photo albums, newspapers, and many other types of publications

Read more about Flipsnack

Users also considered
Joomla logo

Open source multilingual CMS platform

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Joomla is an open-source content management system (CMS) which allows users to build websites & online applications, with site templates, multi-language support & more

Read more about Joomla

Users also considered
Marq logo

Build on brand

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Marq integrates with DAM systems to activate stored brand assets in lockable templates—empowering teams to create, customize, and distribute on-brand content quickly and at scale.

Read more about Marq

Users also considered
Kontainer logo
Category Leaders

GDPR-compliant digital asset management solution

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Get on top of your images, videos, PDF files, marketing materials, logos, etc.

Use a centralized repository to share files with external and external stakeholders via link or email.

Create presentations, landing pages, brand guides and more.

Get Kontainer.

Read more about Kontainer

Users also considered
Acquia DAM (Widen) logo

Digital asset management with service beyond compare

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Award-winning digital asset management solutions and services.

Read more about Acquia DAM (Widen)

Users also considered
Seismic logo

Cloud-based enablement software for sales & marketing teams

learn more
Seismic is a unified platform that empowers customer-facing teams with the right skills, content, tools, and insights to engage customers and grow revenue. It offers a range of features including sales content management, learning and coaching, buyer engagement, content automation, and enablement intelligence.

Read more about Seismic

Users also considered
Paperturn logo

Cloud-based platform to convert PDFs to flipbooks

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PaperTurn is a cloud-based software, designed to help organizations transform PDFs into a variety of flipbooks such as catalogs, reports, magazines, brochures and eBooks, and user guides.

Read more about Paperturn

Users also considered
PhotoShelter for Brands logo

PhotoShelter for Brands transforms how creative people work.

learn more
PhotoShelter is a DAM leader that makes it easy to collaborate with your team on digital content.

Read more about PhotoShelter for Brands

Users also considered
M-Files logo

Cloud-based document management platform.

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M-Files unleashes creative power. Find & manage digital assets effortlessly. Automated workflows & access controls secure your work. Collaborate seamlessly, deliver exceptional results.

Read more about M-Files

Users also considered

Key features for Digital Asset Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Asset Library: Reviewers appreciate the centralized repository for organizing, managing, and quickly accessing a wide variety of digital assets, including images, videos, and documents. 90% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the secure, cloud-based storage that allows for easy access, organization, and retrieval of documents from any device, ensuring data safety. 89% of reviewers rated this feature as important or highly important.
  • Search/Filter: Reviewers highlight the importance of efficient search and filter functions that enable quick location of specific assets using keywords and metadata. 88% of reviewers rated this feature as important or highly important.
  • Document Management: Reviewers note the effectiveness in organizing, categorizing, and managing documents, ensuring easy retrieval and collaboration among team members. 88% of reviewers rated this feature as important or highly important.
  • Asset Sharing: Users appreciate the ability to share assets with internal and external stakeholders easily, with options for secure links and controlled access. 86% of reviewers rated this feature as important or highly important.