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Aplos

An accounting software suite for nonprofits & churches.

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Aplos Reviews

Reviews summary

Pros

The webinars and support areas offered are always helpful as well. Lastly, I personally enjoy the humor of the Aplos team; and the occasional contests/prizes are fun, too.

Roslyn C.

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What I love about the product is that it is easy for us who are new to accounting to use, but also robust enough that our treasure (CPA) is able to use it in more complex ways.

Brandon B.

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Aplos accounting is great for non-profits like mine trying to navigate basic accounting information. Great interface and reports are typically what you're looking for.

Anna M.

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Cons

Ongoing problems, month after month, in many areas. Then the response time to get problems resolved is unacceptable and you are stuck in their hands until it works in their schedule.

Bev H.

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I lost data at least a couple of times trying to look up accounts while entering a Receipt because I wasn't warned that navigating away from the receipt would delete my entry.

Karen M.

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Our biggest complaint has been in the area of reporting. It is difficult to get the report info needed for our accountants.

Janet W.

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Overall rating

5

4

3

2

1

90

42

10

1

3

90%
positive reviews
97%
would recommend this app

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146 reviews

recommended

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Simple and easy, but with advanced features for those who need it.

Reviewed 3 years ago

We began using Aplos as a brand new church. They helped us every step of the way as we grew - absolutely stellar customer service! We still don't have the complexity that some larger churches do, but every time we have needed to add something, the capacity has been there. The one exception was the lack of payroll integration, which I understand that they are now adding but we have not used yet. What I love about the product is that it is easy for us who are new to accounting to use, but also robust enough that our treasure (CPA) is able to use it in more complex ways.

Pros

Cloud-based Accounting with multiple user accounts makes it easy to keep finances updated. Clean, simple, straight-forward layout makes use easy. Super-responsive customer service are always there when you need them. Bank integration makes it easy to import transactions. Contact management. Reports are quick and easy to generate with customized data. Ability to connect to online-giving.

Cons

At the moment we are unable to link families within the contact management system. There are awesome graphs and charts on the dashboard, but unfortunately they do not have a lot of customization options or the ability to easily export.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend10/10

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Aplos is great

Reviewed 2 months ago

The Fund Accounting is most helpful for the churches I help. The monthly reports are great to send to my clients so they can see where their money goes and how much they take in. On some clients, the WePay feature is great for online donations going right into Aplos. I love being able to message Aplos right from the client's account with questions.

Pros

The ease of use is best and the access to help in a timely matter.

Cons

You can't set up Vendors with a specific Account # like in QuickBooks.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Very Difficult and Complicated, With Poor Tech Support

Reviewed a year ago

Not good. I need help, and the support never provides help that works.

Pros

Had potential for non-profits vs QuickBooks

Cons

Bank integration does not work. I've used QuickBooks for non-profits, with integration that works fine. In Aplos, what shows up in Aplos doesn't match what the banks say. Tech support answers fairly quickly, however, they come up with all kinds of solutions that don't work. And different people will offer a different solution. None of them work. Then they drop it leaving me hanging. I may go back to QuickBooks which once you get a few words down (business terms vs non-profit) it is actually quite easy, and more dependable.

Vendor response

Hi William! Thank you for your feedback, and I'm sorry to hear of the trouble you've had concerning bank integration. You also mentioned using QuickBooks instead, so if you don't mind I'll briefly speak to both. QuickBooks creates and maintains its own bank integration feature, whereas Aplos has a partnership with Plaid and Finicity, which are industry leaders in the space. Plaid and Finicity both...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Working with Vince

Reviewed a month ago

Please see the PROS comment. [SENSITIVE CONTENT HIDDEN] WAS THE BOMB!

Pros

The software is pretty easy to use for the most part. But what made it even better was the fact that [SENSITIVE CONTENT HIDDEN] literally helped assist me with some features in my books I wasn't sure of. I was so confused, and he was SO PATIENT! I love being connected to great customer service and overall great people!

Cons

I hate that I have reconnect my bank account on a monthly basis

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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My review . .

Reviewed 2 months ago

Overall experience . ... nothing but favorable, and to the Nth degree

Pros

Comprehensive and easy to follow . . . but I have an advanced accounting background, so it may not be easy for some.

Cons

I have no cons at the moment. I have no "like least" comments.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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New to Fund Accounting

Reviewed 2 months ago

I do not have another Fund Accounting Software to compare Aplos to, but I can't imagine that anyone could offer better Customer Service. They are very helpful, and help resolve issues. This would be a number one reason for using Aplos, not knowing if other companies provide the same level of Service...I can't say if they are the best, but they are very helpful.

Pros

I really like the Reconciliation process...it is simple to understand and works perfectly. I value the support that Aplos provides. I am new to Fund Accounting, with NO experience at all, but I have been with Aplos for over a year and they are always willing to take the time to help me figure out how to fix what I didn't understand and a good way to proceed.

Cons

I am unhappy that I cannot find a Vendor to do a new A/P Entry..instead have to scroll thru pages to find the one I'm looking for, a simple search would suffice. I also find reporting to be a bit confusing....it is not intuitive...it sometimes takes several steps (that are not obvious) to get the report I need. Additionally, I believe that the price per month should include a second user, for dual control purposes, for instance a second person to do Bank Reconciliations.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Intuitive Software and great support

Reviewed 3 months ago

We have a robust reporting for our church finances. Better than most I've seen and I think it is in most part due to the ability to talk through the needs with Aplos support and get the help on what functionality meets those needs.

Pros

When I came on board as treasurer we were using the software inefficiently and not taking advantage of functionalities that would help us. I worked with the team asking questions about my needs and they translated those needs to functionality. Within a very short time I created funds and tracked financials that gave a much better picture of our finances.

Cons

I was not around for implementation so I am unsure if the problems were the Aplos or GVC team related. Now I understand the software, it is critical to plan the uses than implement .

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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The Aplos Advantage

Reviewed 10 months ago

Our church accounting is much more efficient with Aplos. It is easy to set up and use. I'm able to keep track of multiple accounts with ease. Two of us use the software almost daily and have never had any issues or hiccups.

Pros

I love that this software is cloud based. All entries are automatically saved and easy to correct or delete. Because it is "in the cloud" I can access from anywhere.

Cons

Instead of using accounting terminology, they use simpler words or methods. It all makes sense, but I had to get used to words such as tags and purposes.

Vendor response

Thank you, April, for the review! We are happy to hear that you like our product and our tech support.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Best Fund Accounting Software for Small Non-Profit Organization

Reviewed 2 months ago
Pros

Easy set up. Easy to use. Easy to train new bookkeepers. Processes online donations without a hitch. Our clients like our Aplos reporting. Easy transfer of data previously used on QuickBooks.

Cons

Need to be able to integrate with more apps.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend8/10

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Aplos Review

Reviewed 9 months ago

will give it a 7/10 for easy use and a not so expensive budget but the biggest proof the software is to be able to do most of the accounting jobs in one software and even a person with low accounting knowledge can easily decode the information on the software

Pros

-easy to use and setup -offers the project management and budget setup which is crucial for my office -its an all in one package that allows any organization to fulfill their accounting needs in one place

Cons

the lack of social media management and it does not integrate well with some of our fundraising softwarew

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Floats to the top

Reviewed 4 years ago

Aplos is doing the job for me. Some things are frustrating, but mostly, it's better than doing things by hand or by spreadsheet. Occasionally odd things happen. For instance, it's now January 17, and the home page is telling me that my YTD income is different from my monthly income. This can't be true in January. Similar things happen in some reports. The balance sheet will say that a fund has...

Pros

Fairly clean interface. Most reports are close to what I want.

Cons

It's still buggy. Amounts that should match, don't always. The cost has tripled in the last 3 years.

Vendor response

Hi Bart, If the numbers are off by a few dollars, this may be due to rounding. If you¿d like, our Support Team would be happy to look into this to give you a more specific answer. Please feel free to reach out to our Support Team at support@aplos.com. For the Setup alert: You can click on the Go To Setup button and choose some of the options like, I don¿t want to set Starting Balances. Or, there...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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From QuickBooks Online to Aplos

Reviewed 11 days ago

From the initial inquiry to day to day activities, the Aplos team has been a great support. They are quick to respond and guide us with the different features. Very refreshing!

Pros

Aplos is easy to use and I appreciate the Fund Reports and the Budgeting Reports. Learning the software was very easy and there are a number of help topics to assist you. Today I ran into a snag and used the chat box and received an answer back very quickly. Aplos has always be very responsive to any inquires.

Cons

It would be nice to have more reporting options. What is there is great, however it would be helpful to have some more analytical reports for number nerds like me. Also 1099 reporting.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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APLOS Software for my Small (but growing) Church

Reviewed 2 years ago

The people at APLOS are great to work with. Easy to reach out to, quick to respond, They are really good at listening to my particular need and showing me how APLOS helps with it vs. just a generic response. Also, you can't beat the price. (I got a Black Friday 50% off special for a year). I looked at other options - some were too much for my need (both cost and complexity) and some could be made to work (Quickbooks for example) but were not really designed for a church. This is PERFECT for us.

Pros

I purchased this software to help me take on a new role as treasurer of a small church. Am about 6 weeks into a "practice period" and will wipe out my practice data and start clean in January. It has (almost) everything I could want and some things I did not expect. The people database for church members, vendors, & prospects supports communication and there are robust accounting features (budgeting,...

Cons

Have found only 2 things missing so far: 1) My pastor wants the ability to use the letter/email functions to communicate with members (uses the contact database) without seeing their donation records - and right now that "separation" isn't available. Also in recording donations, I would like to differentiate between cash and check because you need that info to make your bank deposit. APLOS doesn't provide for that. There's a workaround but not a great one. Customer Service made note of both of these needs for future releases.

Overall Rating
  • Ease of use
  • Customer support

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Amazing Fund Accounting software for small to medium non-profits!

Reviewed 6 years ago

If you are busy with the stuff that your non-profit is about, and accounting for the organisation is a necessary dragon, then Aplos will be your knight in shining armor to slay it! Having implemented a number of other products for small organisations in the past (Quickbooks, Xero, Sage, MS Dynamics GP) I have to give the award for easiest, quickest & most readily accepted to Aplos. If you want to...

Pros

No pros were added to this review

Cons

No cons were added to this review

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Aplos far out performs its competition

Reviewed 3 years ago

Overall, this is the best software for the money and I highly recommend it both for the product and the customer service.

Pros

The set up and functionality of the software is wonderfully easy. I've been using it for a little over a year and the security of having it all online and not having to worry about backups or workstation failures is great. Report flexibility is fantastic. I can create any report for any time period with ease. The customer service people are generally very helpful and on the rare occasion that a question doesn't get answered, the second attempt is always successful. But, it's rare to have to call back.

Cons

The only problem is that the donor statements are not posted from any screen other than the contributions screen. You cannot effect the donor statement from A/R, A/P or AJE's. You must then prepare a deposit and mark it to NOT post to the system. While this is a small inconvenience, it is not highlighted in the tutorials and takes a couple head scratching hours to figure out when first using the software. Once understood, it's a simple workaround.

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great Software for Non-profits

Reviewed 2 years ago

Aplos has THE BEST Customer Service team you could ask for! No matter what the issue or who answers the phone, I am always treated professionally and courteously. For example, I recently called because our church was changing our fiscal year from the calendar year to a July-June year. In a matter of minutes, I was on my way with my questions answered! At times when what I wanted wasn't available in the software, I have always been told that my request would be sent to the IT team for review and consideration. I like the fact that Aplos LISTENS to its customers and responds! The webinars and support areas offered are always helpful as well. Lastly, I personally enjoy the humor of the Aplos team; and the occasional contests/prizes are fun, too!

Pros

The software is basically user-friendly.

Cons

Some areas (like events) don't allow me all the options I wish were available.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Perfect Solution For A Church Plant

Reviewed 4 years ago

Starting a new church comes with a lot of tasks for a small group of people that are typically spread out between many in larger churches. We didn't have anyone with professional accounting experience, and we didn't need anything complicated to start out. Aplos was the perfect solution! They offered us a discount as a church plant, and got us moving in the right direction. Now four years into the...

Pros

Ease of use Fund-based accounting Cloud-based design Scalable Excellent customer support

Cons

Wish it included payroll integration Would like to be able to customize reports more

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Good Software for Beginning Nonprofits

Reviewed 3 years ago
Pros

I like that everything is all together in one spot - donor software, accounting, newletters and online giving forms. I like how when someone gives online through your forms that it automatically incorporates into your accounting and saves info from the giver into your contacts. Their customer service and support is their beacon of light. Extreme strong point. It's almost as if you have nonprofit...

Cons

The newsletter email templates and online giving forms are very template-y and don't give you a lot of control. The final product can help you get information out, however it looks pretty amateurish, which in turn makes your nonprofit/your brand, look amateurish - which is more important than most people know. If Aplos could follow constant contact's lead on design formatting they would be top notch....

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great Church Software with wonderful customer service

Reviewed 4 years ago

We have been very satisfied with Aplos as our main accounting software. The customer service has been top notch and many of our suggestions about improving the software have been implemented into new versions. Hoping for a more robust Contacts module (email, texting, more information tracking) in the future!

Pros

Its online. Multiple user access. Great reporting. Easy to use. Great customer service.

Cons

The Contacts module is very limited - would be great to have more contact management tools (email, texting, grouping, tracking) so that we wouldn't have to have a separate software for that. Other software was somewhat disappointing - hasn't always worked correctly and a bit confusing on how it integrates with Aplos.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend10/10

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Aplos Fund Accounting

Reviewed 4 years ago

I have used the basic version Aplos for our small nonprofit foodshelf for nearly a year. I am a novice at accounting, so I started with the fun, informative teaching videos and it all made sense. Initially setting up the accounts we needed took some thought, but it was up and running in a short time. I'm able to enter transactions quickly, make changes easily as needed, and run all the reports I need...

Pros

I liked the ease of navigating the different functions, ease of setting up accounts and budget, the cloud-based format, the number and types of reports that meet all our needs, and the easy bank reconciliation function. Our small nonprofit got a monthly discount. Training videos very to-the-point and entertaining too.

Cons

I wish Aplos had a deposit slip printing function in the basic version - not sure if they do in the upgrade?

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Aplos Software Review: Why it's the best Software for Small Non-Profits

Reviewed 3 years ago

I would recommend it to anyone who needs both an accounting and donor management solution for their non-profit organization.

Pros

A complete package that handles both your accounting needs and donor management needs. Is very affordable. Aplos has a program for new non-profits that makes it even more affordable. Has a program that does email marketing for you and collects emails thus building your donor base. Lets you design online web pages to post. Form 990 Reporting. Excellent Customer Service and will schedule regular calls with you to train you on the software. However it's easier to use than QuickBooks. Directly links to your checking account so that your balances are updated continuously. Takes online payments through WePay Can manage up to 5000 contacts. Contribution statements emailed to your donors. Can Integrate with Paypal

Cons

No cons were added to this review

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Aplos is perfect for Non-Profits who want easy bookkeeping.

Reviewed 7 years ago
Pros

It is affordable for every non-profit. It is very simple and basic to use, and they have great customer service. They saw a need for non-profits to have an easier way of doing their finances other than Quickbooks and met that need at a very affordable price, which is very important to non profits. Simplicity is important because often, the bookkeeper is a volunteer and does not have the experience...

Cons

The reports available are good and basic, but maybe a few more reports would be helpful, like a cash flow report. Also, since this is a cloud-based program (only available for use over the internet), this may be a downside for some. Simply save all your monthly reports and transactions easily by downloading them into an Excel spreadsheet, and you have all your information on your computer hard drive.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best customer support ever!

Reviewed 4 years ago

I have been very happy with Aplos Accounting and have used for over 4 years now. My favorite thing about Aplos is the customer support. The Aplos team is easy to reach by phone and have always been willing to help answer questions, give suggestions and solve problems no matter how much time it takes. It's nice to talk to a real person and not to have to email the question and wait for a reply back. Thank you Aplos team for your help over the last 4 years!!!

Pros

Easy to use and Tech support.

Cons

It's hard to think of something but a couple times I have wanted certain items on a report that I couldn't get.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Aplos is Great for Churches and NonProfits

Reviewed 3 years ago

Even with the bank integration issues with some of my clients and the lack of apps that connect, I still highly recommend this awesome accounting and donation tracking software!

Pros

I love the simplicity of using Apolos. It is a great choice for non-accountants! I love the "tags" for tracking fundraisers, programs, projects, etc.

Cons

Not very applications integrate with it such as Hubdoc and Bill.com that I use with my bookkeeping clients. I also have some issues with the bank integration.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent Software!!!

Reviewed 3 years ago
Pros

This software does it all for non-profits. It's ability to track donors, provide year-end contribution statements, payroll and W-2's, as well as track by budget every transaction helps our small church in ways we'd otherwise have to hire an accountant to do. I'm looking forward to a year of reports that fit our needs. The customizable reports and standard reports make this the flexible program we...

Cons

While it's supposed to provide an automatic link to banks, our small-town bank does not work with this program directly. BUT, it's simple to download transactions to a file and import that file into Aplos. Just assign budget categories with transactions - and voila! Reconciled! Of course, this is web-based - demanding internet access. While they say it's quite secure, hackers are always out there. And this makes it a bit vulnerable - potentially.

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