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Resource Guru

Resource management solution for busy teams

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Table of Contents

Is this product right for your business?

Find out with a

Resource Guru - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: November 2025

Resource Guru overview

What is Resource Guru?

Resource Guru is a comprehensive resource management, planning, and scheduling solution designed to help organizations streamline day-to-day operations and optimize resource utilization. With its user-friendly interface and intuitive features, Resource Guru empowers teams to master time and achieve blissful simplicity in resource management.

The platform offers a set of scheduling capabilities, including resource scheduling, resource management, leave management, project scheduling, equipment management, and meeting room booking. These features enable organizations to keep track of their teams, equipment, and other resources, ensuring efficient allocation and minimizing the risk of over-allocation. The planning features, such as capacity planning and project forecasting reports, provide valuable insights to help businesses make informed decisions and achieve successful project outcomes.

Resource Guru also includes time tracking functionality through its timesheet module, allowing organizations to monitor resource utilization rates, billable vs. non-billable time, overtime, and time off. The platform's integration capabilities seamlessly connect it with other tools, ensuring a harmonious workflow across the organization.

Key benefits of using Resource Guru

Users can see everyone’s availability at a glance, allowing them to plan projects and assign work with confidence.

Managers can organize resources based on the required skills and assign work to the right people, right away.

Simple drag-and-drop scheduling makes it easy to chop and change plans and shift people and resources from project-to-project.

Clash management actively prevents double-bookings and overtime.

Operators can help the team stay on top of their work with personalized dashboards, email notifications, and daily schedule emails

Track the team’s time using refreshingly quick-to-complete timesheets. Compare forecast hours with actuals and export timesheet data for deeper analysis.

Supervisors can run reports on utilization and billable hours across projects and clients, so team leaders can forecast and budget more accurately.

Vacations, sick leave, and other time off are easy to book, manage, and analyze, so it never throws projects off track.

Starting price

4.16per user /
per month

view pricing plans

try for free

Pros & Cons

Timetabling

Utilization

Simplicity

Reliability

Affordability

Portability

Resource Guru’s user interface

Ease of use rating:

4.7

(534)

Resource Guru pros, cons and reviews insights

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

1-2(1)

3-4(161)

5(372)

What do users say about Resource Guru?

Users report that Resource Guru simplifies scheduling, resource allocation, and project management, making it easy to view team availability, assign tasks, and track workloads. They find the interface intuitive, the setup process quick, and appreciate the ability to manage teams, projects, and resources in one place, which improves efficiency and visibility across organizations.

Reviewers feel the software is user-friendly and requires minimal training, with most able to navigate and implement it quickly. Some mention occasional limitations with integrations, navigation, and feature requests, but they value the clarity, ease of use, and positive impact on team collaboration.

Select to learn more

Who uses Resource Guru?

Based on 534 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Information Technology and Services

Marketing and Advertising

Computer Software

Construction

Others

Use cases

Employee Scheduling

Resource Management

Scheduling

Project Management

Project Tracking

Resource Guru's key features

Most critical features, based on insights from Resource Guru users:

Task management

4.7

(91)

Project planning/scheduling

4.6

(74)

Resource management

4.7

(75)

Employee scheduling

4.9

(78)

Resource scheduling

4.8

(58)

Multiple projects

4.7

(35)

All Resource Guru features

Features rating:

4.4

(534)

Project time tracking

5.0

(9)

Project workflow

5.0

(1)

Real-Time data

4.0

(1)

Remote access/control

5.0

(3)

Multi-Location

5.0

(1)

Resource allocation & planning

4.0

(1)

Booking management

4.6

(12)

Role-Based permissions

5.0

(2)

Leave tracking

4.9

(12)

Scheduling

4.8

(12)

Labor forecasting

4.6

(8)

Attendance management

5.0

(1)

Time off requests

5.0

(5)

Variable workforce

4.7

(3)

API

4.5

(2)

Alerts/Notifications

5.0

(4)

Visualization

4.8

(12)

Access controls/permissions

4.5

(24)

Real-time scheduling

4.8

(31)

Vacation/Leave tracking

4.7

(27)

Online booking

4.7

(21)

Employee management

4.6

(20)

Capacity management

4.5

(34)

Availability management

4.8

(13)

Drag & drop

4.7

(21)

Group scheduling

4.8

(10)

Calendar management

4.7

(79)

Progress tracking

4.6

(18)

Task scheduling

4.7

(33)

Prioritization

4.4

(14)

Workflow management

4.4

(11)

Project management

4.8

(12)

Schedule distribution

4.6

(47)

Calendar sync

4.6

(28)

Search/Filter

4.6

(16)

Forecasting

4.4

(37)

Project planning

4.8

(17)

Customizable fields

4.8

(6)

Attendance tracking

4.8

(8)

Time off management

4.8

(8)

Reporting/Project tracking

4.6

(21)

Activity tracking

4.8

(5)

Activity dashboard

4.8

(5)

Utilization reporting

4.8

(16)

Gantt/Timeline view

4.7

(12)

Collaboration tools

4.4

(59)

Client management

4.8

(8)

Mobile access

4.2

(62)

Reporting/Analytics

4.3

(54)

Self service portal

4.7

(7)

Skills tracking

4.4

(9)

Task progress tracking

4.6

(16)

Timesheet management

4.9

(7)

Employee database

4.5

(48)

Time & expense tracking

5.0

(3)

Room booking

4.7

(3)

Approval process control

5.0

(1)

Employee profiles

(0)

Appointment scheduling

(0)

Automated scheduling

(0)

Time zone tracking

(0)

Time tracking

(0)

Shift management

(0)

Sick leave tracking

(0)

Assignment management

(0)

Single sign on

(0)

Third-Party integrations

(0)

Task Planning

(0)

Team Calendars

(0)

Event calendar

(0)

Event scheduling

(0)

Facility scheduling

(0)

Employee activity monitoring

(0)

Data import/export

(0)

Meeting management

4.0

(1)

Monitoring

(0)

Dashboard

(0)

Customizable reports

(0)

Online time clock

4.0

(2)

Overtime calculation

5.0

(3)

Performance metrics

(0)

Planning Tools

(0)

CRM

(0)

Compliance management

(0)

Project tracking

4.0

(1)

Projections

(0)

Real-Time reporting

(0)

Campaign management

(0)

Real-Time updates

(0)

Remote support

(0)

Reporting & statistics

(0)

Budgeting/Forecasting

5.0

(1)

Resource request

(0)

Billable items tracking

(0)

Resource Guru awards

Leave Management System

84/100

Resource Management

95/100

Resource Guru alternatives

Resource Guru

4.7

(534)

visit website

Starting from

4.16

/user

Per month

Free trial

Free version

Ease of Use

4.7

Features

4.4

Value for Money

4.6

Customer Support

4.7

Jira

4.5

(15.2K)

visit website

Starting from

7.91

Per month

Free trial

Free version

Ease of Use

4.1

Features

4.4

Value for Money

4.3

Customer Support

4.2

NetSuite

4.2

(1.7K)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

3.9

Features

4.2

Value for Money

3.8

Customer Support

3.8

Procore

4.5

(2.6K)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.4

Features

4.3

Value for Money

4.1

Customer Support

4.5

Resource Guru pricing

Value for money rating:

4.6

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

Grasshopper

4.16

/user

Per month

Features included:

Drag-and-drop scheduling
Advanced clash management
Personalized dashboards
Calendar integrations
Multi-resource, repeat & tentative bookings
Project timeline view
Leave management
Activity history log
Custom filters
API with webhooks
Unlimited projects
Unlimited clients
Calendar sync

Blackbelt

6.65

/user

Per month

Features included:

Quick-log timesheets
Compare forecast vs actuals
Customizable reports
Report exports
Drag-and-drop scheduling
Advanced clash management
Personalized dashboards
Calendar integrations
Multi-resource, repeat & tentative bookings
Project timeline view
Leave management
Activity history log
Custom filters
API with webhooks
Timesheets
Custom fields

Master

/user

Per month

Features included:

Approval workflow
SSO (Single Sign-On)
Data imports
Phone support
Unlimited activity log
Quick-log timesheets
Compare forecast vs actuals
Customizable reports
Report exports
Drag-and-drop scheduling
Advanced clash management
Personalized dashboards
Calendar integrations
Multi-resource, repeat & tentative bookings
Project timeline view
Leave management
Custom filters
API with webhooks

User opinions about Resource Guru price and value

Value for money rating:

4.6

(534)

To see what individual users think of Resource Guru's price and value, check out the review snippets below.

“Resource Guru is extremely easy to use and effective at managing a team. It loads quickly, is super reliable and is our go-to software for managing any project.”

Luke B.

Intermediate Designer

“Resource Guru is easy to use, and is updated to continue to make the product better for the customer. The repeatable booking function is fantastic.”

Katherine P.

Senior Associate

Resource Guru integrations (12)

Integrations rated by users

We looked at 534 user reviews to identify which products are mentioned as Resource Guru integrations and how users feel about them.

Microsoft Outlook

Integration rating: 4.3 (7)

“Because i am looking for automation in daily meeting scheduling but the meeting in guru just show busy to other users. ”

“RG emails the daily schedule to whoever has selected that option. They seem to really like that feature. ”

“Personal bookings made in Outlook is visible in Guru, hence no need to double register bookings.”

Muhammad F.

Team Lead Security Infrastructure

1/3

Google Calendar

Integration rating: 3.0 (2)

Other top integrations

Resource Guru support options

Typical customers

Freelancers

Small businesses

Mid size businesses

Large enterprises

Platforms supported

Web

Android

iPhone/iPad

Support options

FAQs/Forum

Knowledge Base

Phone Support

Email/Help Desk

Chat

Training options

Documentation

Videos

Webinars

Resource Guru FAQs

Q. What type of pricing plans does Resource Guru offer?

Resource Guru has the following pricing plans:
Starting from: $4.16/month
Pricing model: Subscription
Free Trial: Available | (No Credit Card required)

Q. Who are the typical users of Resource Guru?

Resource Guru has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Public Administrations, Small Business

Q. What languages does Resource Guru support?

Resource Guru supports the following languages:
English

Q. Does Resource Guru offer an API?

Yes, Resource Guru has an API available for use.

Q. What other apps does Resource Guru integrate with?

Resource Guru integrates with the following applications:
Microsoft Outlook, Calendly, Zapier, Fantastical, Google Calendar

Q. What level of support does Resource Guru offer?

Resource Guru offers the following support options:
FAQs/Forum, Knowledge Base, Phone Support, Email/Help Desk, Chat