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Kantata

Software for managing professional services operations

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Table of Contents

Is this product right for your business?

Find out with a

Kantata - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: February 2026

Kantata overview

What is Kantata?

Kantata is designed to help businesses and teams of 50 to 5000+ people unify resource management, project management, financial management, business intelligence and team collaboration all in one solution. Elevate your performance and unlock your potential with better operational execution throughout the entire professional services project lifecycle. Create connections between business systems to unite teams and processes. Utilizing strategic integrations capability with leading CRM and accounting solutions (including Salesforce, Intacct, and QuickBooks), Kantata customers can build a unified platform for planning, delivering, and recognizing revenue related to services delivery across their entire business lifecycle. Kantata’s customers include consulting firms, marketing, creative agencies, tech, IT services, and other professional services providers. Typical clients are growing companies that need a software solution to successfully manage client demand with maximized profitability at scale.

Who uses Kantata?

By industry, Kantata reviewers are most commonly professionals in information technology and services (19%). The most frequent use case for Kantata cited by reviewers is project management (52% of reviewers).

What do users say about Kantata pricing?

Some reviewers find Kantata's all-in-one features and flexible pricing appealing, and they appreciate its value compared to competitors. However, many reviewers feel it is expensive, especially for small businesses, and dislike the limited access to top features and lack of a free version.

Starting price

Free

view pricing plans

Pros & Cons

Coordination

Appearance

Assistance

Structuring

Responsiveness

Analytics

Kantata’s user interface

Ease of use rating:

4.2

(623)

Kantata pros, cons and reviews insights

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

1-2(34)

3-4(300)

5(289)

What do users say about Kantata?

Users report Kantata streamlines project management, task assignment, and time tracking, helping teams collaborate, monitor progress, and centralize project information. They appreciate its robust features for resource planning, expense tracking, and invoicing, as well as customizable options that support various workflows and business sizes. They find project tracking and reporting effective for improving visibility and decision-making.

Reviewers indicate the user interface is generally intuitive but sometimes cluttered or slow, with occasional performance issues and a learning curve for new users. Some feel customer support can be slow to respond, and wish for more flexibility in navigation, task management, and invoicing.

Select to learn more

Who uses Kantata?

Based on 623 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Information Technology and Services

Marketing and Advertising

Computer Software

Internet

Others

Use cases

Project Management

Time Tracking

Time and Expense

Resource Management

Project Tracking

Kantata's key features

Most critical features, based on insights from Kantata users:

Project planning/scheduling

4.3

(48)

Time & expense tracking

3.9

(40)

Time tracking

4.6

(40)

Resource scheduling

4.3

(29)

Billable & non-billable hours

4.6

(25)

Timesheet management

4.3

(32)

All Kantata features

Features rating:

4.1

(623)

Resource allocation & planning

4.5

(6)

Financial management

4.0

(1)

Project time tracking

4.6

(13)

Remote access/control

4.3

(3)

Employee activity monitoring

4.5

(2)

Deadline management

5.0

(1)

Template management

3.5

(2)

Templates

4.0

(1)

Real-Time updates

3.5

(2)

Mobile access

3.7

(3)

Commenting/Notes

3.3

(3)

Color codes/icons

4.0

(3)

Client management

3.7

(3)

Real-Time data

4.3

(3)

Business process automation

3.8

(6)

Utilization reporting

3.4

(5)

Project scheduling

4.2

(5)

Project planning

2.5

(2)

Assignment management

3.0

(2)

Bar chart

3.0

(2)

Activity dashboard

3.0

(3)

Reporting & statistics

4.5

(2)

Access controls/permissions

4.3

(3)

Online time tracking

4.4

(35)

Reporting/Project tracking

4.0

(95)

Task management

4.2

(99)

Task progress tracking

4.4

(19)

Multiple projects

4.6

(32)

Progress tracking

3.9

(15)

Capacity management

4.0

(11)

Workflow configuration

4.3

(11)

Visualization

3.9

(9)

Resource management

4.0

(55)

Task scheduling

4.2

(22)

Customizable templates

3.7

(30)

Expense tracking

4.3

(26)

Workflow management

4.1

(11)

Calendar management

4.0

(5)

Budget management

3.8

(39)

Due date tracking

4.3

(3)

Milestone tracking

3.7

(23)

Project tracking

4.1

(14)

Drag & drop

3.2

(9)

Prioritization

3.5

(18)

Gantt/Timeline view

3.7

(41)

Project management

4.4

(22)

Percent-Complete tracking

4.0

(26)

Real-Time notifications

4.3

(4)

Accounting integration

4.5

(4)

Collaboration tools

3.9

(65)

Vacation/Leave tracking

4.3

(15)

Activity tracking

3.7

(15)

Multiple billing rates

4.1

(9)

Cost-to-Completion tracking

4.2

(27)

Portfolio management

3.9

(16)

Requirements management

2.0

(3)

Reporting/Analytics

3.5

(11)

Reimbursement management

4.5

(2)

Document management

3.5

(6)

Projections

4.0

(2)

Search/Filter

5.0

(1)

Role-Based permissions

5.0

(1)

Billing & invoicing

3.8

(46)

Client portal

4.1

(21)

Overtime calculation

3.9

(9)

Alerts/Notifications

4.8

(4)

Agile methodologies

5.0

(3)

Issue management

2.6

(13)

Risk management

2.5

(2)

File sharing

3.7

(17)

Forecasting

4.3

(4)

Resource request

4.3

(4)

Version control

3.3

(3)

Skills tracking

4.1

(18)

Communication management

3.9

(13)

Traditional methodologies

4.3

(4)

Idea management

3.3

(15)

Kanban board

3.2

(10)

Remote support

5.0

(1)

Real-Time reporting

(0)

Recurring tasks

(0)

Reminders

3.0

(1)

Status tracking

4.0

(2)

Summary Reports

(0)

Tagging

5.0

(1)

Task Planning

(0)

Third-Party integrations

3.0

(2)

Time tracking by client

(0)

Time tracking by project

(0)

Time zone tracking

5.0

(1)

Timer

(0)

To-Do list

(0)

Visual analytics

(0)

Estimating

(0)

Document storage

3.7

(3)

Dependency tracking

3.0

(1)

Data visualization

(0)

Data import/export

(0)

Dashboard

(0)

Customizable reports

4.0

(1)

Customizable fields

5.0

(1)

Customizable dashboard

3.0

(2)

Customizable branding

(0)

Charting

(0)

Change management

1.0

(1)

Campaign management

(0)

Budgeting/Forecasting

1.0

(1)

Budget tracking

(0)

Billable items tracking

(0)

Approval process control

3.0

(1)

API

(0)

Accounting

(0)

@mentions

(0)

Real-Time analytics

(0)

Quotes/Estimates

(0)

QuickBooks integration

(0)

Proposal generation

(0)

Project workflow

(0)

Project templates

(0)

Project accounting

(0)

Planning Tools

(0)

Performance metrics

(0)

Multi-Currency

(0)

Monitoring

(0)

Leave tracking

(0)

Issue tracking

4.0

(2)

Invoice management

(0)

Integrated business operations

(0)

HR management

(0)

Graphical workflow editor

(0)

File transfer

(0)

File management

(0)

Event triggered actions

(0)

Kantata awards

Enterprise Resource Planning

81/100

Kantata alternatives

Kantata

4.2

(623)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.0

Features

4.1

Value for Money

4.0

Customer Support

4.2

Smartsheet

4.5

(3.4K)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.3

Features

4.3

Value for Money

4.4

Customer Support

4.3

Wrike

4.4

(2.8K)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.2

Features

4.3

Value for Money

4.2

Customer Support

4.3

Projectworks

4.7

(141)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.6

Features

4.5

Value for Money

4.6

Customer Support

4.7

Kantata pricing

Starting from

No pricing info

Pricing details

Subscription

Free trial

Free plan

Pricing range

view pricing plans

User opinions about Kantata price and value

Value for money rating:

4.0

Of 38 reviews that provide robust commentary on Kantata's price and value, 32% mention it in a positive light.

Some reviewers find Kantata's value for money appealing due to its all-in-one time tracking, invoicing, and project management capabilities without additional costs for customization. They appreciate the proportional pricing and flexibility offered at lower prices. Some users report that it provides good value compared to other PSA and PPM tools. However, many reviewers feel that Kantata is expensive, especially for small businesses, and note that the best features are only available at higher-priced levels. Some users indicate that the pricing model results in high costs for limited value, and the lack of a free version or extensive free trial is a drawback.

, and

To see what individual users think of Kantata's cost and value, check out the review excerpts below.

“Not only do I save time and productivity, but its user interface is easy as well as the prices which are proportional”

Djedji E.

Agent

“Their pricing model is such that you end up paying a lot of money for relatively little value add i.e. in the area of time keeping. ”

Pamela P.

Director, People & Culture

“Its packages range from a bit more expensive to considerably more expensive when compared to its competitors”

Richard H.

Data Scientist

Kantata integrations (48)

Integrations rated by users

We looked at 623 user reviews to identify which products are mentioned as Kantata integrations and how users feel about them.

Salesforce Sales Cloud

Integration rating: 4.6 (5)

Jira

Integration rating: 4.5 (4)

Sage Intacct

Integration rating: 4.5 (2)

HubSpot CRM

Integration rating: 2.5 (2)

Gmail

Integration rating: 5.0 (1)

Xero

Integration rating: 5.0 (1)

QuickBooks Online

Integration rating: 4.0 (1)

Rippling

Integration rating: 5.0 (1)

Kantata customer support

What do users say about Kantata customer support?

Customer support rating:

4.0

We analyzed 46 verified user reviews to identify positive and negative aspects of Kantata customer support.

Widely noted by reviewers, Kantata's customer support is responsive, helpful, and often goes above and beyond during onboarding.

A number of users praise the quality of training sessions and onboarding support, making adoption and setup much smoother.

Multiple users appreciate the live chat feature and extensive knowledge base, which provide quick solutions to common issues.

A small group of reviewers report slow response times and inconsistent support quality, especially for complex or ongoing issues.

Support options

24/7 (live rep)

Faqs/forum

Phone support

Knowledge base

Email/help desk

Chat

Training options

In person

Documentation

Webinars

Videos

Live online

To see what individual users say about Kantata's customer support, check out the review snippets below.

“Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from Pre-Sales through project close-out ever since we implemented the product about three years ago with the help of Mavenlink's amazing support.”

Denise W.

Marketing Specialist

“Their customer support quickly responds to support tickets and queries.”

Samantha P.

Junior Designer

“Our assigned support expert was often non-responsive to simple requests and provided almost no real training on how to set up the system in a way that was tailored to our specific company requirements and billing structure.”

Jessica W.

Studio Manager

Kantata FAQs

Q. What type of pricing plans does Kantata offer?

Kantata has the following pricing plans:
Pricing model: Subscription
Free Trial: Available

Q. What are the benefits of using Kantata?

Resource Management: Kantata is purpose-built to tackle the resource management realities you face every day. Kantata offers powerful resource optimization functionality that leverages operations management science, advanced algorithms, and analytics to overcome previously intractable business problems.

Operations Management: From project management and team collaboration to all of your back-end accounting, Kantata's operations management gives you the functionality you need to operate with greater clarity and control. With Kantata, you can easily manage all your project finances in the same place. It also offers flexible invoicing options where you can submit separate invoices for Fixed Fee and Time & Materials, or create a blended invoice with all the Tasks, Deliverables, and Milestones in your project.

Business Intelligence: With Kantata, all your operational data is in one place and easy to access allowing you to work smarter and drive continuous improvement. Robust reporting, real-time monitoring, and customization put you in control. Data is the backbone for timely decisions that drive your success. With Kantata, all your operational data is in one place and easy to access.

Integrations and Workflows: Connect with existing systems. Kantata will enable your technology to work how your business works, leveraging your unique business processes.

Q. Who are the typical users of Kantata?

Kantata has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Small Business

Q. What languages does Kantata support?

Kantata supports the following languages:
English

Q. Does Kantata offer an API?

Yes, Kantata has an API available for use.

Q. What other apps does Kantata integrate with?

Kantata integrates with the following applications:
Salesforce Service Cloud, Salesforce Revenue Cloud, PayPal, Jira, Zapier, Sage Intacct, QuickBooks Online Advanced, Gmail, Expensify, Google Workspace, Avalara, Google Drive, Dynamics 365, NetSuite, BambooHR, Salesforce Sales Cloud, Slack, Microsoft 365, SAP Concur, QuickBooks Online, Workday HCM, Storyteq, Google Calendar, Xero, HubSpot CRM

Q. What level of support does Kantata offer?

Kantata offers the following support options:
24/7 (Live rep), FAQs/Forum, Phone Support, Knowledge Base, Email/Help Desk, Chat