getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

Top Rated Forms Automation Software with Authentication in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Authentication ensures only authorized users access and sign documents, enhancing security and compliance. It verifies identities, maintains a digital audit trail, and provides legal validity for signatures. Our reviewers in forms automation software rated this feature as important.

3 Best Forms Automation Software with Authentication

  • pdfFiller - Highest rated for authentication
  • Docusign
  • Google Workspace

See other top Forms Automation products with authentication

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the forms automation software category. They also needed to have sufficient reviews about authentication, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for authentication based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

pdfFiller logo
4.6
(991)
learn more

User insights about the authentication feature

Reviewers appreciate pdfFiller's authentication capabilities for ensuring document security and authenticity. They find it valuable for verifying signatures, which is crucial for legal and professional documents. Users report that the software provides multiple levels of security, including certified signatures with date, time, and IP address, which helps prevent tampering. They also highlight the ease of use and reliability of the authentication process, making it a trusted tool for securing sensitive information.
“This authentication feature is a plus to make sure that a form is not tampered or skewed before processing it.”
JE

John E.

Instructor

“Pdf filler provides a multiple levels in order to make sure that the documents are secured ”
CB

Chaima B.

Freelancer

Forms Automation key features coverage

pdfFiller offers 6 out of the 6 key features for Forms Automation software identified by reviewers:

Customizable Forms4.4
Customizable Fields4.4
Mobile Access5.0
Forms Creation & Design4.4
Data Import/Export4.7
Electronic Signature4.8

Pros and cons based on 991 verified reviews

71% of users rated pdfFiller 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 991 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient document signing

Streamlined office productivity

Cons:

High cost concerns

See pros and cons details

Pricing

Starting price:$8 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Docusign logo
4.7
(9.2K)
learn more

User insights about the authentication feature

Reviewers indicate that DocuSign's authentication capabilities are essential for ensuring the security and validity of electronic signatures. They appreciate the multiple authentication methods available, such as email, SMS, and multi-factor authentication, which help verify the identity of signers. Users find the process reliable and secure, providing peace of mind when handling sensitive and legally binding documents. They also mention the importance of features like timestamps, IP tracking, and encrypted signatures in maintaining document integrity.
“Authentication is a crucial aspect of using Docusign as it ensures that only authorized individuals are able to access and sign documents. This added layer of security helps protect against fraud and ensures that the signer is who they claim to be. My company heavily relies on Docusign for Authentication.”
LD

Leeav D.

Finance Intern

“Verification choices assist with demonstrating that endorsers are who they say they are at the hour of marking, guaranteeing your records have non-disavowal in an official courtroom. With DocuSign, the security of your archives, electronic mark validation, and framework security are first concerns.”
GW

Gisselle W.

CEO

Forms Automation key features coverage

Docusign offers 5 out of the 6 key features for Forms Automation software identified by reviewers:

Customizable Forms4.7
Customizable Fields4.5
Mobile Access
Forms Creation & Design4.5
Data Import/Export4.7
Electronic Signature4.9

Pros and cons based on 9,254 verified reviews

79% of users rated Docusign 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 9,254 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficiency and time savings

Convenient diGital signing

Robust security features

Environmentally friendly paperless operations

Cons:

High costs and confusing pricing

Challenges with email management

Technical and customer support issues

See pros and cons details

Pricing

Starting price:$15 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
learn more

User insights about the authentication feature

Reviewers highlight the importance of authentication in Google Workspace for securing sensitive data and ensuring only authorized access. They appreciate features like two-factor authentication (2FA) and single sign-on (SSO) for enhancing security. Users find the authentication process reliable and easy to use, with options to link devices for quick access. They value the robust security measures that protect user accounts and data from unauthorized access, making Google Workspace a trusted platform for business operations.
“Google Workspace's identity and authentication providers are the backbone of our company and its zero-trust policies. We use Workspace's authentication to ensure none of our internal systems can be accessed by third parties without authorisation.”
Verified reviewer profile picture

Kieran D.

Network Systems Lead

“What I like about "Authentication" in Google Workspace is the robust security it provides through features like two-factor authentication (2FA) and single sign-on (SSO).”
kb

kobina b.

HR Project Manager

Forms Automation key features coverage

Google Workspace offers 6 out of the 6 key features for Forms Automation software identified by reviewers:

Customizable Forms4.5
Customizable Fields4.3
Mobile Access4.6
Forms Creation & Design4.6
Data Import/Export4.6
Electronic Signature4.3

Pros and cons based on 17,469 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,469 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Forms Automation Software with Authentication in 2026

Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Docusign logo

Electronic signature & document approval software

learn more
Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
Jotform logo
Category Leaders

Cloud-based form builder tool for digital forms.

learn more
Jotform helps you create online forms and collect data, all without needing to write a single line of code.

Read more about Jotform

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Wrike is an AI-powered enterprise work management platform that enables teams to build, connect, and scale workflows with comprehensive visibility. The software offers task management, resource planning, and visual collaboration tools alongside AI agents that automate routine tasks. Wrike integrates with numerous applications including Microsoft, Google, and Adobe products while providing enterprise-grade security with role-based access control.

Read more about Wrike

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

learn more
PandaDoc is a cloud-based document management solution that streamlines the creation, approval, tracking, and electronic signing of business documents. The platform offers document generation capabilities that allow users to create custom agreements and proposals using a drag-and-drop editor and pre-built templates. Its Configure Price Quote (CPQ) feature enables the generation of error-free, personalized quotes tailored to each buyer's needs.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

learn more
pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Formaloo logo
Category Leaders

Your Business Data OS

learn more
Stop collecting data through boring forms. Start building apps & live presentations that actually engage your audience.

Read more about Formaloo

Users also considered
Jotform Sign logo

Powerful Forms Get It Done

learn more
Trusted by over 10 million users, Jotform's form builder is the easy way to create and publish online forms from any device.

Read more about Jotform Sign

Users also considered
Caspio logo

Build online database applications without coding.

learn more
Caspio is the world’s leading NO-CODE platform for building online database applications without having to write code.

Read more about Caspio

Users also considered
Nintex Process Platform logo

Cloud-based digital workflow management automation platform

learn more
The Nintex Workflow Cloud solution enables users to automate complex business workflow processes with minimal deployment costs and multiple integrations

Read more about Nintex Process Platform

Users also considered
FileInvite logo

Streamlining loan document collection for lenders

learn more
FileInvite streamlines document collection with e-signatures, reminders, and integrations ideal for lending and professional services.

Read more about FileInvite

Users also considered
DocuWare logo

Document management and workflow automation software

learn more
DocuWare digitizes and secures your documents to flow effortlessly between your colleagues — anywhere, any device, any time.

Read more about DocuWare

Users also considered
Docubee logo

Intelligent Contract Automation

learn more
OnTask Allows you to go beyond building a form. Build or convert your existing forms and prepare them to be routed, completed, digitally signed and approved. From anywhere on any device, OnTask makes form automation simple for the organization and the user.

Read more about Docubee

Users also considered
Fluix logo

Field work done right 

learn more
Fluix is a mobile-first workflow management software, simplifying even the most complex business processes without the need for IT.

Read more about Fluix

Users also considered
PlatoForms logo

Cloud-based tool for creating and managing PDFs

learn more
PlatoForms is a versatile tool that simplifies PDF form creation and management, enhances collaboration, ensures data security, and drives productivity. By leveraging PlatoForms, businesses can streamline their operations, reduce administrative burdens, and focus on their core operations.

Read more about PlatoForms

Users also considered
FormAssembly logo

Forms in a Flash. Secure data collection made simple.

learn more
Seamlessly combine forms, emails, approvals, e-signatures, and notifications into one automated data collection solution with just a few clicks. Create powerful, repeatable processes with intuitive drag-and-drop responsive features.

Read more about FormAssembly

Users also considered
GoSign logo

E-Signature Solution, CSR

learn more
GoSign by InfoCert simplifies signature processes, allowing for easy management of workflows and interactions with colleagues and customers. It reduces operational time and costs while enabling quick execution of decisions, anytime and anywhere.

Read more about GoSign

Users also considered
Snappii logo

Codeless app platform, mobile apps and forms

learn more
Snappii helps businesses eliminate paper work and switch to mobile forms instantly. Save time and money on data entry.

Read more about Snappii

Users also considered
FileHold logo

Simple. Flexible. Document Management that Works!

learn more
FileHold’s document review and workflow software is designed for organizations with 10+ users. Includes version control, automated workflows, mobile access, and Microsoft Office integration, making it easy for your team to adopt. Available on-premise or in the cloud, and fully mobile-ready.

Read more about FileHold

Users also considered
TrackVia logo

Workflow automation for enterprise operations

learn more
TrackVia is a low-code workflow management platform that enables organizations to automate processes and manage operational tasks. The platform features customizable workflows, mobile accessibility, real-time dashboards, and integration capabilities with existing enterprise systems. It supports various business functions including asset tracking, work order execution, compliance management, facility management, and quality control across industries.

Read more about TrackVia

Users also considered
HighQ logo

Cloud-based legal case management tool for legal teams.

learn more
HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

Read more about HighQ

Users also considered
Assembly logo

The new standard for modern service businesses.

learn more
Create remarkable client experiences. CRM, portal, payments, tasks, contracts & more — with an AI Assistant that works for you.

Read more about Assembly

Users also considered
Docsvault logo

On-premise document management for legal & business teams

learn more
Docsvault is an on-premise document management software for law firms and businesses to organize, secure, manage documents, forms and emails. With workflow automation, OCR, AI-powered data capture, and Office & Outlook integration, it improves productivity while ensuring full control and compliance.

Read more about Docsvault

Users also considered
Lightico logo

In-call document eSigning & sharing solution

learn more
Lightico is an electronic signature & document sharing solution which enables call agents to get customer IDs & signatures while speaking on the phone

Read more about Lightico

Users also considered
Alpha Anywhere logo

Low-code mobile & web app development and deployment

learn more
The only mobile and web app development and deployment environment with “no-code” and “low-code” environments that allow a wide range of users to easy and quickly build sophisticated, offline-capable mobile apps with the latest smartphone features.

Read more about Alpha Anywhere

Users also considered

Key features for Forms Automation software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Customizable Forms: Users value customizable forms for tailoring surveys, collecting accurate data, and applying branding elements. This flexibility enhances communication and data collection efficiency. 95% of reviewers rated this feature as important or highly important.
  • Customizable Fields: Reviewers highlight the benefit of customizable fields for collecting precise, relevant information, improving data accuracy, and enhancing user experience through tailored input options. 95% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users appreciate mobile access for the ability to work and collaborate from anywhere, ensuring productivity and convenience even when away from their desks. 92% of reviewers rated this feature as important or highly important.
  • Forms Creation & Design: Reviewers emphasize the ease of creating and designing forms using templates and customization options, which help in creating professional, functional, and visually appealing forms. 92% of reviewers rated this feature as important or highly important.
  • Data Import/Export: Users find data import/export capabilities essential for seamless integration, efficient data management, and easy sharing with other tools and platforms. 90% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Reviewers note the importance of electronic signatures for streamlining approval processes, ensuring legal compliance, and enhancing the efficiency of document management. 85% of reviewers rated this feature as important or highly important.