Oracle Aconex Pricing, Features, Reviews & Comparison of Alternatives

Oracle Aconex

#1 Construction Project Management Software

4.41/5 (184 reviews)

Oracle Aconex overview

Online document management and web collaboration system for the construction, engineering and facilities management industries.

Document management Manage the flow of your drawings, BIM and 3D models, contracts, schedules or any other documentation in a secure and efficient way between all project participants.

Project communication Your correspondence and documents tell the story of what’s happening on your project. With Aconex, you don’t end up with correspondence in one place and documents in another because they are integrated.

Process management Because all participants use one system, project-wide process management is within reach. Aconex manages standard industry processes around RFIs, bids and tenders, and management of vendor data and cost information.
www.aconex.com

Pricing

Value for money

Devices

Business size

S
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Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Chinese (Simplified), French, German, Italian and 4 other languages, Japanese, Korean, Polish, Spanish
Oracle Aconex screenshotConnected CostOracle Aconex screenshotOracle Aconex screenshotOracle Aconex screenshotOracle Aconex screenshotAconex Demo - Take control with Aconex project-wide cloud

Oracle Aconex reviews

Value for money
Features
Ease of use
Customer support
  4.1
  4.2
  4.3
  4.4
Antonette Caballa

Aconex is a great platform and repository of project documentations.

Used daily for 2+ years
Reviewed 2018-02-07
Review Source: Capterra

Pros
- Easy to search/find documents especially drawings with the most current versions - The fact that you can see messages from/to other team members is useful when you have large teams especially if a team member leaves the project - Documents and mails cannot be deleted for accuracy of project records - Unlimited project users can be added to use the system once the Organization has registered

Cons
- Expensive - Not widely used by Subtrades/Owners so there is more training required. Other systems such as Procore are more widely used and don't require as much training - The fact that messages/notifications can't be grouped as conversations in Outlook makes reading all of the messages very tedious and time consuming - Tracking & closing of RFI's is difficult due to how the status is recorded ie, if the Engineer responds asking for some additional information on an RFI so that they can respond, the system automatically indicated that the RFI has been responded to; it is not possible to generate report in order to know Organizations the RFIs been distributed to using other mail types - Tracking and generating report for received and issued drawings and packages is difficult, it is crucial to be able to have accurate transmittal information that can easily be generated on a daily basis for document management / project records without having the need to maintain a manual log especially for Contractors managing upstream and downstream flow of information (documents from which Organization and to which Organizations the documents have been issued to with complete document and transmittal details)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Kris Lyle

Solid Project Management Platform

Used daily for free trial
Reviewed 2017-11-13
Review Source: Software Advice

If you're an EPC company it'd be hard to go wrong with Aconex. We ended up selecting another platform, but it was a fierce competition. In the end, we opted for one with more market-ready integrations with other tools that we currently have in place (to avoid more siloes) and that also had a UI/UX that was more intuitive for creating processes and finding files/records (viz. a modular-tool setup). There were other considerations, but bottom line, Aconex is a solid platform that really offers a wealth of value for standardizing and automating key processes. They'll definitely be around for a while.

Pros
- Clean UI/UX experience - Configurable workflows created on front-end by user - Metadata based system allows for rich tagging and organization of files (Document Register) and other types of correspondence (Mail Types) - Views can be saved (and shared) for filtered searches that take place a lot (e.g. RFIs or Pending RFIs) - Mail types offer extreme configurability to formalize/standardize certain types of exchanges between parties that require user input or approval (e.g. Daily Logs, Meeting Minutes, RFIs) - Can pay per user or go with unlimited user option and pay a percentage/fee based on how much company commits to running through Aconex for set period of time; having options are nice though - Reinvest 20% into R&D - Support Central contains outstanding documentation - Great mobile apps with wide-functionality

Cons
- Takes some mental training to know which Register to go look in, whether that's the Document or Mail Register. In my experience, this was because currently, our company stores RFIs as documents/files, whereas Aconex treats them as a Mail Type; so looking for an RFI requires searching in the Mail Register (since it's a type of correspondence) not the Document Register (note: Aconex can also handle RFI process as a document, I believe buy sending it around via Workflows, in which case it *would* be a file located in the Document Register) - Meta data is the smartest way to organize big data however it *does* require a solid tagging system; some companies may not have this (but I'm sure Aconex would assist with this setup) - A few Auzzy-isms are distracting to look over (e.g. Tender vs. Bid) - Has technical potential to integrate with other software/tools through APIs but not many market-ready connections that can be demonstrated - Almost handles entirety of project life-cycle, but a little weak on POs (i.e. not a P2P tool, Procure to Pay) and integrating the Connected Cost tool with other ERPs (note: see previous remark, it *is* technically feasible)

Rating breakdown

Ease of use
Features

Likelihood to recommend: 8/10

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Elissa Gosling

Great to see Aconex continue to improve their products.

Used daily for 2+ years
Reviewed 2018-02-26
Review Source: Capterra

Pros
* Always get the latest version of drawings * Can track previous versions of drawings * Nothing can ever be deleted * Being able to view all the mail that has been sent and received from your company * Do not have to save anything on your own hard drive * Reporting tools are very useful * Being able to create excel spreadsheets from Document Register * Can access Aconex from any electronic device which has the internet * Project Directory list * Global Directory list * Mutiple File Upload * Being able to set up Projects how you want. * List of projects to be able to access easily - when invited onto * Organising mail into Types - makes it easier to sort. * Multiple fields to search for documentation and drawings eg. Subject, Date, From Organisation, Recipients etc. * Help instructions and videos are excellent. * Help Desk is excellent

Cons
* Issues with teaching consultants and sub-contractors on how to upload documents into the document register- ie. education * Sometimes time delay in viewing and downloads * Site going down. * Generally happy with the product. * 95% of the time the Aconex Helpdesk are very knowledgeable. However occasionally I have come across someone that is not sure about an answer but all operators have always been very friendly and helpful.

Rating breakdown

Ease of use
Features
Customer support

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Ana Luisa Nuñez Plaza

Aconex fully complies with internal needs and also allows the organization to be up-to-date with ISO

Used daily for 2+ years
Reviewed 2018-03-20
Review Source: Capterra

The best practices in the documentary field for my daily job.

Pros
Document management is a key aspect for the efficiency and productivity of organizations and ACONEX has been fundamental for the magnitude of the project in which I currently work. Aconex fully complies with internal needs and also allows the organization to be up-to-date with ISO 30300 and the best practices in the documentary field. Documentary management how "the strategies, tools and methods used to capture, organize, store, preserve and disseminate content and documents related to organizational processes, is much easier to achieve with the vital support generated by having Aconex with this tool .

Cons
It is difficult for me to trace - match the documents to each other for topics. While there is a chance to download spredsheets, the is quite limit the report, could be better considering something like dashboard or something similar for all the categories of the documents.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tonja Stradley

Excellent collaboration tool

Used daily for 2+ years
Reviewed 2018-01-12
Review Source: Capterra

This software is very powerful for collaboration and workflow.

Pros
Aconex is easily to get up and running and is also relatively easy to use. The custom mail form functionality combined with the ability to set automatic distribution lists for different mail types has been a very powerful tool for corresponding on contractual items.

Cons
Aconex is a large company with all users utilizing the same interface. Because of this Aconex is very easy to implement. The down side is that proprietary nomenclature or specific document "Types" may or may not be allowed. In our case, we wanted a general document type for "Meetings" where we use a cascade to further delineate whether the document is a Agenda, Presentation, Handout, Notes etc.. Aconex has a type set up for "Meeting Notes" which we felt was too specific and did not address agendas and other meeting material. Aconex escalated the request to have a Type = Meetings or Meeting Material and our request was denied.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Oracle Aconex features

API
Collaboration Tools
Document Management

Access Control (183 other apps)
Activity Dashboard (131 other apps)
Activity Tracking (122 other apps)
Automatic Notifications (155 other apps)
Calendar Management (107 other apps)
Chat (137 other apps)
Collaborative Workspace (173 other apps)
Commenting (165 other apps)
Customizable Branding (129 other apps)
Document Storage (166 other apps)
Drag & Drop Interface (143 other apps)
File Management (119 other apps)
Permission Management (166 other apps)
Projections (122 other apps)
SSL Security (119 other apps)
Search Functionality (215 other apps)
Third Party Integration (161 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
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Additional information for Oracle Aconex

Key features of Oracle Aconex

  • Document management - Share and control documents
  • BIM collaboration - Share models with everyone
  • Mail & forms - Make every project communication count
  • Bidding & tenders - Manage bids and tenders in the cloud
  • Workflow management - Automate critical processes
  • Packages & deliverables - Structure & automate
  • Interface management - One platform, thousands of interfaces
  • Field inspections and checklists
  • Quality & safety - Better and safer processes
  • Handover/O&M manuals
  • Reporting & insights - Monitor progress across projects
  • Data retention - Retain and protect project information
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Benefits

- Get access from everywhere with our cloud and mobile applications.
- Get all the flexibility you need with our easily configurable workflows and cloud platform to ensure fast deployment that maps to your unique processes and project requirements.
- With ISO 27001 certification, two-factor authentication, and security options spanning three levels of control, Aconex meets the highest international security standards.
- We offer an integrated suite of applications across design and construction, project controls, jobsite quality and safety, and handover, so you can enjoy connected data.
- For smarter decisions, have critical information at every project phase, including a “digital twin” of the entire project at handover.
- One system for your portfolio gives you faster visibility into progress and performance and allows for continuous learning and improvement.