Knowa - 2026 Pricing, Features, Reviews & Alternatives

Reviewers appreciate Knowa's secure data storage capabilities. They highlight the platform's ability to securely store, share, and manage sensitive documents and personal data, ensuring compliance with data protection regulations. Users report that the system is user-friendly and provides peace of mind with its high security standards, including data encryption and secure cloud storage. They find it essential for protecting business-critical information and appreciate the ease of uploading, downloading, and organizing files securely within Knowa. Of the 35 Knowa users who gave detailed accounts of their use of Secure Data Storage, 97% rated this feature as important or highly important.

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“Knowa allows meeting papers, sensitive documents and personal data can be held and circulated in a secure environment that is user friendly and accessible. This is vital to good governance.”

Sandy M.

Partner

“The ease of use in being able to upload, download, exchange and store data in a highly secure manner is a huge comfort and provides important evidence that internal controls and audit requirements are being met.”

GM

Graham M.

UK Pensions Administration Manager

Reviewers indicate that Knowa's meeting management capabilities are highly valuable. They find it easy to prepare and access meeting packs, agendas, and historical papers, which streamlines the meeting process. Users appreciate the intuitive interface, the ability to update agenda items, and the secure circulation of documents. They report significant time savings and improved efficiency, especially for remote work. The platform's collaborative tools and AI companion for accessing previous discussions and decisions are also praised. Of the 32 Knowa users who gave detailed accounts of their use of Meeting Management, 97% rated this feature as important or highly important.

Users report that Knowa's document management capabilities are highly effective. They appreciate the secure and organized storage of documents, with capabilities like version control and easy retrieval. Reviewers highlight the flexibility to design spaces and folders, the intuitive search function, and the ability to share documents with different members. They find it essential for maintaining a comprehensive reference library and ensuring quick access to important documents, which enhances overall efficiency. Of the 29 Knowa users who gave detailed accounts of their use of Document Management, 97% rated this feature as important or highly important.

Reviewers feel that Knowa's access controls and permissions are essential for managing sensitive information. They highlight the ability to restrict access to specific documents, folders, and agenda items, ensuring that only authorized individuals can view certain information. Users appreciate the ease of setting up and managing these controls, although some mention that the process can be a bit clunky. Overall, they find this capability critical for maintaining security and confidentiality within the platform. Of the 38 Knowa users who gave detailed accounts of their use of Access Controls/Permissions, 95% rated this feature as important or highly important.

Reviewers indicate that Knowa's document storage capabilities are highly reliable and secure. They appreciate the well-ordered storage of historical and current documents, with no apparent storage limits. Users find the search facility particularly useful for quick retrieval of documents. They report that the platform allows for easy uploading, moving, and copying of files, making it intuitive to find and manage stored documents. This capability is especially important for long-term storage and accessibility of pension scheme documents. Of the 23 Knowa users who gave detailed accounts of their use of Document Storage, 87% rated this feature as important or highly important.

Users report that Knowa's file sharing capabilities are efficient and secure. They appreciate the ability to share documents with multiple people without relying on email, which enhances organization and data security. Reviewers highlight the ease of sharing files within discussions and the ability to set refined access rights. They find the platform's notifications and direct links to shared documents helpful. Overall, they value the secure and user-friendly environment for sharing important files with trustees and other stakeholders. Of the 23 Knowa users who gave detailed accounts of their use of File Sharing, 78% rated this feature as important or highly important.