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Top Rated File Sharing Software with Archiving & Retention in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Archiving and retention manage and store data efficiently. They ensure access to old files, maintain version histories, and comply with retention policies. This keeps important documents safe and easily retrievable. Our reviewers in file sharing software rated this feature as important.

5 Best File Sharing Software with Archiving & Retention

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month

See other top File Sharing products with archiving & retention

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about archiving & retention, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for archiving & retention, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the archiving & retention feature

Users report that Dropbox Business offers ample archiving and retention capabilities, allowing easy recovery of deleted files and setting time limits for data retention. They appreciate the ease of use and secure access to archived data. However, some reviewers mention the high cost for storage capacity and the need for paid plans to retain significant amounts of data.

See related user reviews

“This feature is extremely helpful because it allows you to set a time limit for fully erasing records. This is very helpful because someone will accidentally wipe data or remove data that will be required later on. ”
mm

mupo m.

IT

“I like that with Dropbox Business, I can easily store and organize all my important files, documents, and other content in one secure, centralized place in the cloud. The archiving and retention features allow me to easily and securely access my documents from anywhere, at any time, ensuring that I always have a safe and secure backup of all my important data. The retention policies also give me the peace of mind knowing that my content will be protected, even if I delete it accidentally or if I need to recover something that has been lost or deleted.”
NK

Nickson K.

freelancer

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
File Transfer4.5
Document Storage4.6

User insights about the archiving & retention feature

Reviewers feel that Microsoft 365's archiving and retention capabilities are practical and secure, with features like automatic version history and cloud backups. They find it easy to archive and retrieve documents, ensuring compliance with retention policies. However, some users mention the need for better long-term storage integration and more intuitive archiving processes.

See related user reviews

“As attorneys, we have rules regarding how long we must keep certain files and many of them require years of retention. Microsoft has been around for a long time and has a very good track record. we have never had any issues with keeping files on their secure cloud system. They do offer the ability to place files in cold storage for a fee or you can do this yourself. ”
NV

Nicholas V.

Office Manager

“Maintaining copies of documents 6oth created and and used for clients amongst other documents needing to be saved for several years as outlined in state federal law is very important to my company. The ease of access to save and maintain copies of said documents is simple and easy to understand. ”
KD

Kathleen D.

Business owner

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the archiving & retention feature

Reviewers indicate that Box's archiving and retention capabilities are valuable for maintaining document history and compliance. They find it easy to store and retrieve documents, with high stability and ease of access. However, users note that advanced archiving features require higher subscription tiers, and the basic option lacks robust functionality.
Verified reviewer profile picture

See related user reviews

“BOX allows multiple versions and histories, plus you can on the paid subscription tier you storage layers, but the basic option lacks proper archiving/retention functionality, has limited version retention control or easy reverts/reapplies, and does not offer various pricing/usage options for storage to make use of archiving features, these require higher subscriptions on the enterprise level.”
MK

Marcin K.

Senior Technical Engineer/DevOps

“It is mandated that post-publication, research files and raw data must be saved for some length of time. BOX easily stores these files and allows for easy searching”
Verified reviewer profile picture

Zachary C.

Clinical Integration

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
File Transfer4.7
Document Storage4.7

User insights about the archiving & retention feature

Reviewers appreciate Google Workspace's archiving and retention capabilities, noting the ease of accessing and managing archived documents. They highlight the integration with other Google apps and the ability to comply with legal and regulatory requirements. Users value the large storage capacity and the peace of mind provided by automatic retention policies.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“For archiving, I believe we all don't need to doubt Google in handling and managing it all, with examples of various Google applications that can remain integrated and neat in sorting our data and/or documents such as Google Drive, photos, spreadsheets, etc. And not only that, but Google Workspace can also perform archiving of users. Then for retention, Google Workspace is very reliable by having a Vault feature which in my opinion, and the team is very high-tech and can be trusted in securing our data, we can still track what is happening, export and search for the company or team data from the application we choose. We can also retrieve valuable information, even from suspended accounts. This is a smart way to gather what the legal team needs and prevent data loss from employee turnover.”
Verified reviewer profile picture

Deni H.

Freelancer

“Archiving and retention is a useful feature in Google Workspace that allows users to automatically store and manage their emails, chats, and other data for a specific period of time. This can help users comply with various regulations and industry standards, and it can also help organizations manage their data more effectively. Additionally, archiving and retention can be useful for legal and compliance purposes, as it can provide a record of communications and other data that may be needed in the future. Overall, archiving and retention is a valuable feature in Google Workspace that can help organizations manage their data and comply with various regulations and standards.”
Verified reviewer profile picture

Christian J.

Systems Engineer

Starting price
7per user /
per month
Pros and Cons based on 17,471 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
File Transfer4.5
Document Storage4.7

User insights about the archiving & retention feature

Reviewers appreciate OneDrive's archiving and retention capabilities, highlighting its ease of use and automatic archiving. They value the ability to recover deleted files and manage retention policies. Users report that OneDrive securely stores and organizes files, ensuring compliance with legal requirements. However, some feel it may lack advanced retention policies for complex data management.
Verified reviewer profile picture

See related user reviews

“Archiving & Retention in OneDrive ensures compliance by preserving data for specified periods, aiding in legal and regulatory requirements, and preventing accidental deletion. However, it may lack advanced retention policies for complex data manageme”
NH

Nadir H.

District Project Supervisor in Government Administration

“This is a great tool in case a document was removed from the drive. We can keep documents out of the main drive with archiving and access them anytime from the search/filter buttons.”
Verified reviewer profile picture

Dallas S.

Marketing Agency Partner

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Other Top Rated File Sharing Software with Archiving & Retention in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
iLovePDF logo

Document generation and management software

Effortlessly share documents using iLovePDF’s suite of 25+ document management tools. Compress PDFs for easy sharing via email or cloud storage, integrate with Google Drive and Dropbox, and protect transfers with password encryption.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

Users also considered
Microsoft Viva Engage logo

Enterprise Social Network (ESN) to connect and communicate

Microsoft Viva Engage is a private enterprise social networking solution that enables employees to collaborate securely across time and distance. Microsoft Viva Engage provides a single, secure platform on which companies can share information, resources and business applications

Read more about Microsoft Viva Engage

Users also considered
Progress ShareFile logo

Secure file sharing and sync

Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered
FileCloud logo

Hyper-Secure Content Collaboration. Simplified.

FileCloud is a content collaboration platform (CCP) offering powerful, scalable, and secure file sharing and compliance solutions.

Read more about FileCloud

Users also considered
OpenText HighTail logo

Share Files & Collaborate on Creative Projects with Hightail

Send up to 100GB files to colleagues & clients. Share project folders and file editing permissions with your team and let clients upload files to your folders.

Read more about OpenText HighTail

Users also considered
M-Files logo
Category Leaders

Cloud-based document management platform.

M-Files: Secure file sharing & ditch shadow IT. Collaborate seamlessly inside & out. Control access, track activity, & share knowledge securely.

Read more about M-Files

Users also considered
Tresorit logo

End-to-end encrypted file sync and sharing

End-to-end encrypted file sharing solution which safeguards confidential documents by design.
Request Files from non-Tresorit users via the same encrypted upload channels.

Read more about Tresorit

Users also considered
Bynder logo

Digital asset management software to manage content

Bynder enables teams to quickly and easily share digital content via sharing links, directly from the media library or from your desktop using the file-transfer tool, Bynder Express. With Bynder’s External Uploader, simply drag and drop assets into the Bynder portal for auditing and approvals.

Read more about Bynder

Users also considered
Clinked logo

White-label Client Portal & Collaboration Software

Clinked is a cloud-based client portal & collaboration software. Allow clients, internal teams and project groups to efficiently work within branded, secure and intuitive workspaces. Increased brand recognition and productivity of Clinked will drive client retention and setup apart from competition.

Read more about Clinked

Users also considered
BoardPAC logo

AI-enabled software for managing board meetings

BoardPAC is a secure & adaptable board meeting automation solution with secure file sharing. It provides AES-256 encryption & centralized document storage. BoardPAC is committed to sustainability by eliminating paper waste & carbon emissions

Read more about BoardPAC

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers value efficient file transfer, with features like progress tracking, speed, notifications, and control over access and permissions. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users highlight the benefits of organizing documents into folders, secure cloud storage, and easy access from multiple devices. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers emphasize the importance of robust security measures, including encryption, two-factor authentication, and versioning for data protection. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users appreciate the ability to set specific permissions, control document access, and manage user roles for enhanced collaboration and security. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find mobile access crucial for productivity, allowing them to manage documents, collaborate, and stay connected from anywhere. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Reviewers highlight the significance of encryption for protecting sensitive data, ensuring privacy, and providing peace of mind during file transfers. 82% of reviewers rated this feature as important or highly important.