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Top Rated Instant Messaging & Chat Software with Data Import/Export in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Data import/export enables efficient file sharing, data management, and migration. It simplifies transferring documents, syncing records, and integrating with other tools, ensuring communication remains seamless and organized. Our reviewers in instant messaging & chat software rated this feature as important.

5 Best Instant Messaging & Chat Software with Data Import/Export

Product
User rating
Starting price
Google Chat logo
4.5
(2.3K)
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No pricing info

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Trello logo
4.5
(23.4K)
5
per user/per month
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Google Workspace logo
4.7
(17.4K)
7
per user/per month
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Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
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monday.com logo
4.6
(5.7K)
9
per user/per month
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See other top Instant Messaging & Chat products with data import/export

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Instant Messaging & Chat software category. They also needed to have sufficient reviews about data import/export, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for data import/export, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Google Chat logo
Reviews Sentiment
 
 
 
1-2(45)
3-4(801)
5(1,532)
Key Features
Real-Time Chat4.7
Real-Time Notifications

User insights about the data import/export feature

Reviewers find Google Chat's data import/export capabilities valuable for managing and sharing data. They appreciate the ease of attaching and downloading documents, as well as the integration with other Google tools like Google Drive. Users report that the feature is essential for collaboration, compliance, and maintaining a record of chat history, although some experience occasional issues with file uploads.
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“I can attach documents with any size to Google chat and can download these documents whenever I need , also I can export the chat between team members or between me and another one in single chat or group chat”
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Ahmed A.

AML Analyst

“Data import and export features in Google Chat are essential for data management, compliance, and effective collaboration. They provide the flexibility to safeguarding data, share information, analyze communication patterns, and adapt to changing needs or platforms while maintaining a record of their chat history.”
AM

Alex M.

Software Engineer

Starting price
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No pricing info

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Pros and Cons based on 2,378 verified reviews
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Efficient colleague communication

Effective student communication

Integrated team meetings

Streamlined team communication

Seamless client communication

Frequent connection lag

Inconsistent notifications

Limited file sending capabilities

Inefficient chat search

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Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Real-Time Chat
Real-Time Notifications4.5

User insights about the data import/export feature

Reviewers appreciate Trello's straightforward data import/export capabilities, which help in moving tasks between tools and sharing progress. They find it useful for backing up data, analyzing tasks externally, and integrating with other platforms. Users highlight the availability of power-ups like 'Import to Trello (CSV Free)' and the overall ease of importing and exporting data.

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“It allows users to back up data, analyze tasks externally, and integrate with other platforms”
SS

Sachin S.

Web Developer

“I like that importing and exporting data is straightforward. Its handy for moving tasks between tools or sharing progress”
UÖ

Umut Ö.

Developer

Starting price
5per user /
per month
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Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

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Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Real-Time Chat4.6
Real-Time Notifications4.5

User insights about the data import/export feature

Reviewers indicate that Google Workspace's data import/export capabilities are easy to use and facilitate smooth migration from other systems like Microsoft Exchange and Lotus Notes. They find it straightforward to import data from various sources and export data in multiple formats, including PST, EML, and MBOX. Users appreciate the integration with other tools and the ability to perform these tasks quickly and efficiently.

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“Data import/export in Google Workspace is fast and straightforward, making it easy to transfer files, sync member records, and integrate with other tools. It saves time and keeps our data accessible and up to date across all platforms.”
GH

Grace H.

manager

“Easy migration: Data Import/Export allows you to easily migrate data from other email systems, such as Microsoft Exchange or Lotus Notes, to Google Workspace. This can save you time and effort when transitioning to a new system.Data backup: Data Import/Export allows you to backup your data from Google Workspace, providing an extra layer of protection for your important data. You can export your data to a variety of formats, including PST, EML, and MBOX.Simplified collaboration: Data Import/Export allows you to import data from other sources, such as spreadsheets or databases, into Google Workspace. This can simplify collaboration and make it easier to work with data across different applications”
WK

Wilson K.

Electrical engineer

Starting price
7per user /
per month
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Pros and Cons based on 17,470 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

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Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Real-Time Chat4.7
Real-Time Notifications4.6

User insights about the data import/export feature

Reviewers indicate that Microsoft Teams makes data import/export easy and efficient, especially with the drag-and-drop functionality for SharePoint. They find it helpful for migrating data, sharing large documents, and integrating with other tools and platforms. Users appreciate the ability to move bulk information quickly and the feature's role in ensuring accessible and shareable data across applications.

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“This is important for importing/exporting data across different applications. It makes life easier to be able to move bulk information.”
AM

Ayanda M.

Research technician

“Importing data files into your sharepoint becomes easier with drop and drag ability”
TW

Tristan W.

Technician

Starting price
4per user /
per month
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Pros and Cons based on 10,931 verified reviews

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

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monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Real-Time Chat
Real-Time Notifications4.5

User insights about the data import/export feature

Reviewers appreciate the ease of importing and exporting data with monday.com, noting its usefulness for integrating with other systems and tools like Google Sheets and LinkedIn Sales Navigator. They find it simple to upload and share documents, import data from spreadsheets, and export data for reporting purposes. Users highlight the feature's reliability and efficiency in managing and sharing data.
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“We utilize Monday.com for nearly every aspect of our operations and being able to export that data at the click of a button has made life simpler.”
SH

Savannah H.

Executive Director

“It is super helpful to export data to manipulate in Google Sheets/excel. Or import lists from other tools such as LinkedIn sales navigator.”
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Peter W.

Recruitment Consultant

Starting price
9per user /
per month
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Pros and Cons based on 5,720 verified reviews
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Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated Instant Messaging & Chat Software with Data Import/Export in 2026

Google Workspace logo
Category Leaders

Collaboration application suite for teams

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Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

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Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

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Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is a chat and collaboration tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

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Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

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Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

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Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

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Connecteam is the collaboration, engagement and communication app that moves work forward and keeps your team connected in the tap of a button.

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Users also considered
monday.com logo

Project management software

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monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

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ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
ScreenConnect logo
Category Leaders

Remote meeting platform for resolving customers' queries

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ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Google Chat logo

Communication tool for businesses and non-profits

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Google Chat is a communication software that helps businesses of all sizes and non-profit organizations collaborate on projects and tasks. It lets users set up virtual chat rooms and chat threads, track task progress, and create follow-up tasks on a centralized platform.

Read more about Google Chat

Users also considered
Miro logo

Miro is a visual workspace for innovation

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Miro is #1 collaborative whiteboard platform, trusted by over 13M users worldwide. Easily collaborate, ideate and centralize communication. Get feedback, reviews, and approvals with multiple communication options using video, chat, commenting and many other collaborative features and integrations!

Read more about Miro

Users also considered
Zoho Desk logo

Customer service software for businesses of all sizes

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Zoho Desk is a web and mobile-based customer service software that enables businesses of all sizes and types to deliver customer support, empower agents, and maintain operations.

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Users also considered
Homebase logo

All-in-one platform to manage hourly team

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All-in-one team management with scheduling, time tracking, time clock, payroll, onboarding, HR, and communication tools for small businesses.

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Users also considered
When I Work logo

Staff scheduling, time tracking, and communication tool

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Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Read more about When I Work

Users also considered
Trainual logo

Onboarding and training software

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Trainual is an all-in-one employee training platform that centralizes documentation, onboarding, and knowledge management for businesses. The system enables organizations to capture processes, create SOPs, and build comprehensive training programs while tracking completion and ensuring compliance through e-signatures. Trainual integrates with various work applications and serves companies across multiple industries including healthcare, real estate, and business services.

Read more about Trainual

Users also considered
Avaza logo
Category Leaders

All-in-one, client-focused project management for teams.

learn more
Avaza is a business management solution which includes features for project management, resource scheduling, online timesheets, expense management, online invoicing, recurring invoicing, quotes and invoices, and more. Avaza also integrates with third party platforms to streamline workflows.

Read more about Avaza

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

learn more
Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

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Users also considered
Bitrix24 logo

All in one business management workspace

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Find your colleagues quickly in address book. See if they are available, busy or absent with the help of online indicator. Use group chat. View chat history.

Read more about Bitrix24

Users also considered
Weave logo

Customer communication and appointment scheduling solution

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Weave is the all-in-one customer communications and engagement platform for small and midsize business. From the first phone call to the final invoice and every touchpoint in between, Weave connects the entire customer journey.

Read more about Weave

Users also considered
Microsoft Viva Engage logo

Enterprise Social Network (ESN) to connect and communicate

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Microsoft Viva Engage is a private enterprise social networking solution that enables employees to collaborate securely across time and distance. Microsoft Viva Engage provides a single, secure platform on which companies can share information, resources and business applications

Read more about Microsoft Viva Engage

Users also considered
3CX logo

Web & mobile-based (Android, iOS) communications system.

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With 3CX’s integrated live chat feature your website and Facebook page visitors are able to start a chat or call in real-time. Your agents can answer them immediately from their 3CX web client or app. If chat is not enough, they can switch to a call or video in a single click.

Read more about 3CX

Users also considered
Front logo

AI-enabled customer service platform for collaboration

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Front is a customer operations platform that enables support, sales, and account management teams to deliver exceptional service at scale. Front streamlines customer comms by combining the efficiency of a help desk and the familiarity of email, with automated workflows and real-time collaboration.

Read more about Front

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

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Pumble helps businesses in healthcare, software development, financial services, and other industries chat with members across departments and multiple locations. Users can create public or private channels with custom names and descriptions to collaborate on projects and exchange information.

Read more about Pumble

Users also considered
Xoxoday logo

Global rewards, recognition, loyalty and incentive solutions

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An AI-powered platform offering businesses a comprehensive suite of loyalty, rewards, incentives, and engagement solutions. Designed to help organisations acquire, retain, and engage customers, partners, employees, and sales teams, Xoxoday enables personalised, technology-driven reward experiences

Read more about Xoxoday

Users also considered
FunctionFox logo

Timesheets & Project Management Software

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FunctionFox is an online project management and timesheet software designed for creative companies, such as advertising, graphic design, marketing, public relations, and multimedia firms. Users can monitor multiple jobs, assign tasks, manage remote workers, and keep projects on track and on budget.

Read more about FunctionFox

Users also considered
Hiver logo

Modern, AI help desk software built for fast teams.

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Hiver is a modern, AI help desk built for fast-moving teams. Key features include omnichannel support, live chat, knowledge base, automations, and analytics - all inside an intuitive interface. AI is embedded across triage, response, and insights to streamline the entire support journey.

Read more about Hiver

Users also considered

Key features for Instant Messaging & Chat software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Real-Time Chat: Reviewers appreciate the instant communication, multiple media sharing, group chat capabilities, and seamless integration with notifications for improved collaboration. 93% of reviewers rated this feature as important or highly important.
  • Real-Time Notifications: Users value customizable alerts for staying updated on important messages, activities, and events, enhancing responsiveness and productivity. 91% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers highlight the convenience of accessing chat, files, and meetings from mobile devices, ensuring connectivity and productivity on the go. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users benefit from secure, accessible cloud storage that supports collaboration, organization, and easy file sharing across devices. 90% of reviewers rated this feature as important or highly important.
  • Two-Way Audio & Video: Reviewers mention high-quality audio and video for effective remote communication, essential for meetings, collaboration, and building connections. 88% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users find screen sharing crucial for presentations, real-time collaboration, and effective communication, with features like drawing and focused content display. 86% of reviewers rated this feature as important or highly important.