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Top Rated Productivity Software with Archiving & Retention in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Archiving and retention enable efficient management of documents and emails, ensuring long-term storage, easy retrieval, and compliance with organizational policies. They help maintain organization, reduce clutter, and support continuity for future reference. Our reviewers in productivity software rated this feature as highly important.

3 Best Productivity Software with Archiving & Retention

  • Dropbox Business - Highest rated for archiving & retention
  • Microsoft 365
  • Google Workspace

See other top Productivity products with archiving & retention

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the productivity software category. They also needed to have sufficient reviews about archiving & retention, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for archiving & retention based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Dropbox Business logo
4.5
(21.6K)

User insights about the archiving & retention feature

Reviewers appreciate Dropbox Business's archiving and retention capabilities, noting that it is easy to archive and retrieve files from any linked device. They find it valuable for managing data, retaining old files, and recovering deleted or corrupted files. Users highlight the ability to set retention options based on subscription type and the convenience of accessing archived documents for reference. They also mention the helpfulness of Dropbox Business in maintaining records for extended periods, which is crucial for businesses with specific retention requirements.
“I like that with Dropbox Business, I can easily store and organize all my important files, documents, and other content in one secure, centralized place in the cloud. The archiving and retention features allow me to easily and securely access my documents from anywhere, at any time, ensuring that I always have a safe and secure backup of all my important data. The retention policies also give me the peace of mind knowing that my content will be protected, even if I delete it accidentally or if I need to recover something that has been lost or deleted.”
NK

Nickson K.

freelancer

“Archiving files and retention are both useful tools to manage data and be confident in its use. You can archive data and set different options for retention based on the user subscription type.”
Verified reviewer profile picture

Hazbar k.

Tech Solutions Manager

Productivity key features coverage

Dropbox Business offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.7
Task Scheduling
Task Management4.3
Calendar Management4.1
File Sharing4.7
Alerts/Notifications4.3

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the archiving & retention feature

Reviewers value Microsoft 365's archiving and retention capabilities, noting the ease of saving and maintaining copies of documents for extended periods. They appreciate the ability to access historical data, recover deleted files, and organize emails and documents efficiently. Users mention the importance of these capabilities for compliance with legal requirements and the convenience of automatic version history. However, some find the archiving process could be more user-friendly and express a preference for more options for long-term storage integration.
“As attorneys, we have rules regarding how long we must keep certain files and many of them require years of retention. Microsoft has been around for a long time and has a very good track record. we have never had any issues with keeping files on their secure cloud system. They do offer the ability to place files in cold storage for a fee or you can do this yourself. ”
NV

Nicholas V.

Office Manager

“Maintaining copies of documents 6oth created and and used for clients amongst other documents needing to be saved for several years as outlined in state federal law is very important to my company. The ease of access to save and maintain copies of said documents is simple and easy to understand. ”
KD

Kathleen D.

Business owner

Productivity key features coverage

Microsoft 365 offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.6
Task Scheduling
Task Management4.3
Calendar Management4.6
File Sharing4.5
Alerts/Notifications4.3

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the archiving & retention feature

Reviewers highlight Google Workspace's archiving and retention capabilities, appreciating the ample storage and ease of retrieving deleted or archived files. They find it useful for maintaining records, organizing data, and ensuring compliance with legal and regulatory requirements. Users mention the integration with other Google Workspace apps, which facilitates seamless management and retrieval of archived data. They also value the ability to set retention rules and the peace of mind provided by automatic retention policies, ensuring important information is preserved and easily accessible.
“For archiving, I believe we all don't need to doubt Google in handling and managing it all, with examples of various Google applications that can remain integrated and neat in sorting our data and/or documents such as Google Drive, photos, spreadsheets, etc. And not only that, but Google Workspace can also perform archiving of users. Then for retention, Google Workspace is very reliable by having a Vault feature which in my opinion, and the team is very high-tech and can be trusted in securing our data, we can still track what is happening, export and search for the company or team data from the application we choose. We can also retrieve valuable information, even from suspended accounts. This is a smart way to gather what the legal team needs and prevent data loss from employee turnover.”
Verified reviewer profile picture

Deni H.

Freelancer

“Archiving and retention is a useful feature in Google Workspace that allows users to automatically store and manage their emails, chats, and other data for a specific period of time. This can help users comply with various regulations and industry standards, and it can also help organizations manage their data more effectively. Additionally, archiving and retention can be useful for legal and compliance purposes, as it can provide a record of communications and other data that may be needed in the future. Overall, archiving and retention is a valuable feature in Google Workspace that can help organizations manage their data and comply with various regulations and standards.”
Verified reviewer profile picture

Christian J.

Systems Engineer

Productivity key features coverage

Google Workspace offers 6 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.7
Task Scheduling4.5
Task Management4.3
Calendar Management4.7
File Sharing4.7
Alerts/Notifications4.5

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Productivity Software with Archiving & Retention in 2026

Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

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Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

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Google Workspace logo
Category Leaders

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

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Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard provides AI-powered board management software that centralizes meeting operations into a secure system of record. The platform features agenda building, minutes creation, document management, and secure messaging for boardroom collaboration.

Read more about OnBoard

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

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Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Bring global teams together and enhance productivity with Zoho Projects. Plan work, track tasks and execute projects flawlessly.

Read more about Zoho Projects

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GoTo Connect logo

The first-ever truly unified voice and video solution.

GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

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Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE productivity software suite. Over 35 free productivity tools in one place. 12 million customers worldwide.

Read more about Bitrix24

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Jolt logo

Comprehensive digital food safety & operations software

With Jolt, employees work like you're there, even when you're not. Quickly automate task management, corrective actions, preventative maintenance, and compliance with our completely customizable & easy to use platform. Verify tasks are being completed on time with real time alerts & reports.

Read more about Jolt

Users also considered
PDFelement logo

Cloud-based and on-premise PDF editor tool for teams.

PDFelement is a cloud-based and on-premise PDF editor that assists users in creating, editing, protecting, and signing PDFs across desktop, mobile, and web platforms. The tool allows users to modify PDF content similar to a word processor, incorporating text, images, shapes, and the ability to import and edit layers. Users can also adjust the size, color, and font styles, insert links, and apply watermarks to their documents.

Read more about PDFelement

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ONLYOFFICE Workspace logo

Secure collaborative online office

ONLYOFFICE Workspace is a secure web office integrated with CRM, document and project management, email, calendar, chat and internal social network, all to organize your teamwork in one place.

Read more about ONLYOFFICE Workspace

Users also considered
Front logo

AI-enabled customer service platform for collaboration

Front is more than a productivity tool – we’re a customer operations platform that enables support, sales, and account management teams to deliver exceptional service at scale. Front streamlines customer communication with automated workflows and real-time collaboration behind the scenes.

Read more about Front

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Shift logo

For those who spends the majority of their lives online.

Shift is the first browser to merge all your web apps into one powerful window. Streamline everything you do online when you install Shift and access thousands of apps without leaving your browser.

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LiquidText logo

Multi-touch document manipulation system

LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

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Convene logo

Software for managing board meetings and documents

Convene is designed to make meetings easy and productive with interactive meetings tools that support smart decision-making and good governance.

Read more about Convene

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Wimi logo

Reinvent your teamwork

Wimi users have experience 10% to 15% productivity gain after implementing Wimi within their teams.

Read more about Wimi

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Quip logo

Docs, tasks, & spreadsheet collaboration with built-in chat

Quip is a new way to collaborate with your team that combines documents, spreadsheets, to-do's, and chat in one seamless experience.

Read more about Quip

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MangoApps logo

Bring your frontline and office teams together

Enable employee productivity with intelligent, purpose-built & flexible solutions.

Read more about MangoApps

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Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight robust security measures, including encryption, two-factor authentication, and access controls, which ensure data protection and enable secure collaboration and file sharing. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Reviewers value the ability to create, prioritize, and assign tasks with due dates and reminders, facilitating effective time management and collaboration within teams. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Users appreciate the ability to create, assign, and track tasks, set deadlines, and monitor progress, enhancing organization and productivity in team projects. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers highlight the ability to integrate multiple calendars, set reminders, and schedule events, improving time management and coordination across personal and professional commitments. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Users appreciate the ease of sharing files with specific permissions, enabling real-time collaboration and ensuring all team members have access to the latest documents. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Reviewers value customizable alerts and notifications for staying informed about task updates, deadlines, and important events, enhancing productivity and timely responses. 88% of reviewers rated this feature as important or highly important.