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Top Rated Team Communication Software with Meeting Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Meeting management helps schedule, organize, and conduct meetings efficiently. It enables easy agenda setting, participant management, screen sharing, and recording. Integration with calendars ensures timely notifications, enhancing coordination and collaboration. Our reviewers in team communication software rated this feature as highly important.

7 Best Team Communication Software with Meeting Management

Product
User rating
Starting price
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
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Google Meet logo
4.5
(12K)
6
per user/per month
learn more
Webex Suite logo
4.4
(7.3K)
25
per user/per month
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GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more
Slack logo
4.7
(24K)
8.75
per user/per month
learn more

See other top Team Communication products with meeting management

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Team Communication software category. They also needed to have sufficient reviews about meeting management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for meeting management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,370)
5(6,360)
Key Features
Mobile Access4.4
Real-Time Chat4.7

User insights about the meeting management feature

Reviewers indicate that Microsoft Teams' meeting management is efficient and integrates well with Outlook for scheduling. They appreciate the ease of setting up and managing meetings, including muting participants and sharing screens. Users find it useful for organizing and conducting meetings, though some mention the need for more interactive features and better integration with other calendar tools.
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“If you want to create an instant meeting or to schedule a meeting, we use the product to keep our team in sync with online meetings. You can invite all people in your teams and manage your meeting. Meeting management is crucial in saving time.”
Verified reviewer profile picture

Mohamed Z.

Quality Assurance Specialist

“I really like the simplicity of scheduling team meetings. With the right permissions, I am able to check on the availability of all participants in my organization. For meetings with partners outside the organization, they can use the web based app- unless they choose to use their phones, in which case they will need to download the ap. Otherwise, it works well with the most commonly used browsers. For the last two years I have used Teams to successfully manage work interviews meetings: from scheduling to the video conference interviews, including sharing screens. ”
AE

Adriano E.

Recreation Supervisor

Starting price
4per user /
per month
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Pros and Cons based on 10,929 verified reviews
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Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Google Meet logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,648)
5(7,260)
Key Features
Mobile Access4.6
Real-Time Chat4.6

User insights about the meeting management feature

Reviewers find Google Meet's meeting management easy to use and appreciate its integration with Google Calendar. They highlight the ability to control participant access, mute participants, and manage screen sharing. Users also value the efficiency of scheduling and organizing meetings, though some mention limitations in participant capacity and occasional issues with muting.
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“Meeting management in Google meet is important because the settings allow the meeting organizer to control who joins a meeting, the time to join a meeting, who can share screens or chat during the course of a meeting. ”
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Oluyemisi G.

Administrator

“"Meeting Management" on "Google Meet" makes a positive impact by providing organizers and participants with features to effectively plan, organize and control virtual meetings. This helps optimize time, prevent unwanted interruptions, and ensure a smoother meeting experience.”
GS

Germain S.

Freelance

Starting price
6per user /
per month
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Pros and Cons based on 12,073 verified reviews
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Efficient colleague communication

Enhanced team collaboration

Seamless calendar integration

Reliable communication platform

Effective online learning tool

Frequent connection lag

Inconsistent audio-video quality

Basic messaging features

Limited file sharing capabilities

Poor video and audio quality

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Mobile Access4.4
Real-Time Chat4.5

User insights about the meeting management feature

Reviewers appreciate Webex Suite's meeting management for its ease of use, control over participants, and integration with Outlook. They value the ability to manage roles, mute participants, and schedule meetings efficiently. Users find it effective for handling large groups and remote meetings, though some mention occasional issues with joining meetings and suggest improvements in user interface.

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“Upcoming meetings and past meetings will show under meetings tabs and WebEx meetings gets linked to your Outlook account and you get reminders 15 mins before meeting or the way you have opted plus a option to join meeting through a pop up on desktop 5 mins before the start of the meeting.”
SC

Shivani C.

AM-TAX

“It is very good control and management of the meeting. I can control the microphones of all the participants, decide who can run the meeting, who can share the screen...I can share more than one screen at the same time.”
KV

Karen V.

Professor

Starting price
25per user /
per month
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Pros and Cons based on 7,395 verified reviews

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Mobile Access4.4
Real-Time Chat4.5

User insights about the meeting management feature

Reviewers appreciate GoTo Meeting's meeting management for its ease of setup, control over participants, and integration with calendars. They find it user-friendly and effective for scheduling, managing, and tracking meetings. Users value the ability to mute participants, record meetings, and manage access, though some wish for better integration with other tools and more intuitive features.

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“Meeting management allows meetings to be scheduled in time and a notification sent to the attendees ao that they are aware and know the agendas and time of the meeting. ”
VT

Vincent T.

Medical laboratory Technologist

“Meeting management features in GoTo Meeting allow meeting hosts to manage and control various aspects of the meeting, such as muting participants, recording the meeting, and managing participant access and permissions.This can be a very useful tool for hosts, as it allows them to ensure that the meeting runs smoothly and that all participants are able to contribute to the discussion in a productive and meaningful way. For example, hosts can mute participants who are causing distractions or interrupt the discussion and can grant or revoke access to certain features or resources as needed.In addition, meeting management features can help hosts to keep track of attendance, manage scheduling and notifications, and monitor participant engagement and participation. This can help hosts to identify areas for improvement in future meetings and can help to ensure that all participants have an equal opportunity to contribute and participate in the discussion.Meeting management features in GoTo Meeting are a valuable tool for hosts, as they can help to ensure that meetings run smoothly, that all participants have an opportunity to contribute, and that meetings are productive and effective.”
MS

Mohammad S.

Proprietor

Starting price
14per user /
per month
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Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Mobile Access4.6
Real-Time Chat4.6

User insights about the meeting management feature

Reviewers indicate that Google Workspace's meeting management is easy to use and integrates well with other Google tools like Calendar and Gmail. They find it helpful for scheduling, organizing, and managing meetings, including setting reminders and handling large groups. However, some users mention that Google Meet lacks some features compared to competitors and can be a bit difficult to use at times.
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“I love how you can schedule meetings and have them right there in google. It makes for a high level of user friendliness and allows for other people to see if you are in a meeting.”
KL

Katelyn L.

Social Media Manager

“This helps me when with meetings that I have accepted and forgotten, the meeting pops ups help me when I need them for reminders. ”
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Christine C.

Hr Analyst

Starting price
7per user /
per month
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Pros and Cons based on 17,469 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Mobile Access4.6
Real-Time Chat4.6

User insights about the meeting management feature

Reviewers appreciate Zoom Workplace's meeting management for its ease of use, robust control features, and integration with calendars like Google and Outlook. They value the ability to manage participants, mute/unmute, and use waiting rooms. They find it effective for both small and large meetings, though some note it can be complicated and suggest better integration with other scheduling software.

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“One of the many things we like about zoom is that it can be synchronized with google calendar which is vital for our company when it comes to meeting management, this way we have full scope of upcoming tasks that we need to accomplish”
JV

Jobz V.

Quality Coordinator

“I like the available security features of passwords and the ability to maintain or take control of a meeting as necessary by only allowing selected participants in and the ability to mute all, etc.”
JS

Jennifer S.

CFO

Starting price
14.99per user /
per month
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Pros and Cons based on 14,520 verified reviews

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,262)
Key Features
Mobile Access4.7
Real-Time Chat4.8

User insights about the meeting management feature

Reviewers highlight Slack's meeting management for its integration with third-party apps like Google Calendar and Zoom. They find it easy to schedule and manage meetings, though some prefer other platforms for video calls. Users appreciate the ability to quickly set up meetings and the convenience of managing team communications within Slack, despite occasional bugs with audio/video calls.
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“An important part of team communication is scheduling meetings for what can't be covered in the chat app. Slack offers some good conferencing integrations for this, and it's especially easy to just drop a video link (Hangouts, Zoom, etc) in chat and everyone click from there. Status symbols ("away," etc) are also useful for this.”
RR

Rebekah R.

CMO

“Slack has implemented the huddle feature, and it's absolutely amazing to make a meeting on the go. It reminds us a little of a walkie-talkie, you can make short or long meetings depending on the subject you need to discuss.”
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Béatrice C.

Design

Starting price
8.75per user /
per month
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Pros and Cons based on 24,035 verified reviews
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Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details

Other Top Rated Team Communication Software with Meeting Management in 2026

Zenzap logo

Finally, work chat done right.

learn more
Zenzap is an intuitive work chat app built for team communication. It provides an easy-to-use chat experience that keeps teams connected and organized, while keeping business data secure and compliant. Finally, work chat done right.

Read more about Zenzap

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Staffbase logo

The first AI-native employee experience platform

learn more
Staffbase is the first AI-native Employee Experience Platform that connects Comms, HR, and IT to deliver trusted, personalized experiences for every employee, on every channel.

Read more about Staffbase

Users also considered
Zoho Workplace logo

Productivity and collaboration suite for teams

learn more
Zoho Workplace is a collaboration suite combining email, file management, chat, office apps, and conferencing tools on one platform. It includes word processing, spreadsheets, presentations, calendar management, and team messaging, allowing organizations to collaborate across devices. Features include cloud storage, real-time document editing, video conferencing, and security measures like encryption and multi-factor authentication.

Read more about Zoho Workplace

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

learn more
TeamViewer's integrated communication tools facilitate seamless collaboration through messaging, VoIP, and video conferencing, even during remote sessions.

Read more about TeamViewer ONE

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is a team communication tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Google Meet logo
Category Leaders

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
monday.com logo

Project management software

learn more
monday.com is the collaboration and communication software for teams to do more together. Easily collaborate with your team in one place.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

learn more
Many times comments require an action. That’s why ClickUp created Assigned Comments — create action items instantly and assign to others or yourself. Easily resolve or reassign comments directly in the comment itself. No searching, no confusion, no more lost comments.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Zoho CRM logo

Customer relationship management solution

learn more
Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

learn more
ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is the #1 collaborative whiteboard platform for teams of any size, trusted by over 100M users worldwide. Easily collaborate, ideate and centralize communication for all your cross-functional team work. Keep everybody in your team on the same page to get work done faster.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Improve team communication with trusted remote collaboration software from Wrike. Brainstorm and make decisions in real-time, eliminate silos with fully visible workloads, and consolidate all project information in the one, shared workspace.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

learn more
A simple and secure task, project, and work management software with AI-powered documentation features. Perfect for teams of any size.

Read more about MeisterTask

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

learn more
Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

learn more
GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

learn more
Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 #1 FREE team communication platform. Used by over 12 million teams worldwide. Chat, video, documents, calendars, tasks, project management, more.

Read more about Bitrix24

Users also considered

Key features for Team Communication software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Mobile Access: Reviewers value mobile access for its ability to maintain communication and productivity from any location, offering complete access to essential features on mobile devices. 91% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users highlight the immediacy and efficiency of real-time chat for quick decision-making, instant communication, and maintaining active engagement among team members. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users emphasize the importance of granular access controls for ensuring data security and proper authorization, allowing specific permissions for viewing and editing documents. 90% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers find calendar management crucial for organizing schedules, setting reminders, and coordinating meetings, with features like color coding and integration with other tools. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Users value task management for organizing, assigning, and tracking tasks efficiently, enhancing clarity on responsibilities and deadlines, and facilitating collaboration on projects. 86% of reviewers rated this feature as important or highly important.