KashFlow Pricing, Features, Reviews & Comparison of Alternatives


Accounting and Payroll software for small businesses

4.16/5 (67 reviews)

KashFlow overview

What is KashFlow?

Kashflow is a cloud-based accounting and payroll software designed specifically for small businesses in the UK.

As well as all of the basics such as invoicing and recording expenditure, Kashflow Accounting has a whole raft of other features that make running a business easier, including reporting and online payment collection. Kashflow supports reminder emails about overdue invoices, plus a PayPal Importer service for the automated accounting of PayPal transactions. Stay in complete control of books the easy way with KashFlow's online accounting software which ensures VAT is automatically updated & can be submitted directly to HMRC, allows users to pay online and improve cashflow wherever they are, plus share information directly with their accountant for easy management. Kashflow gives a full view of finances, allowing users to see what they are owed, and what is overdue. Use Kashflow accounting software to convert quotes to invoices and automatically send them to customers, complete with logo and branding.

Easy Payroll with KashFlow: teh software enables you to process payroll quickly and securely, automatically files your RTI submissions online for you, and helps keep you compliant with Automatic Enrolment legislation. Cloud-based, the solution is accessible from anywhere, and doesn’t require you to download software or manage complex legislative and Year-End updates. Also includes Holiday Pay calculations as a standard feature. From just £6.50 per month.


Starting from
Pricing options
Free trial
Open source
Value for money
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Business size



United Kingdom

Supported languages

KashFlow screenshot: Gain insight into finances from the financial overview dashboardWelcome to KashFlowKashFlow screenshot: Generate line graph to understand the monthly incomeKashFlow screenshot: Choose the type of report from the reports list (activity, audit trail, balance sheet, etc.)KashFlow screenshot: Create an invoice quickly and easily using the invoice creatorKashFlow screenshot: Access KashFlow conveniently on desktop and mobile devicesKashFlow screenshot: Set up a list of categories to manage quotes such as Live, Pending, Closed, and assign quotes to these categories

KashFlow reviews

Value for money
Ease of use
Customer support
Justin Horton

Easy to use, does everything I need

Used daily for 2+ years
Reviewed 2019-01-29
Review Source: Capterra

Kashflow is a great package for my small business. It captures everything I need, produces great reports and even allows me to submit my VAT at the touch of a button!

Nothing right now, it really does manage to tick all the boxes

Rating breakdown

Value for money
Ease of use

Likelihood to recommend: 10/10

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Merry Schuastrus

Improve your administration and account management

Used weekly for free trial
Reviewed 2019-09-22
Review Source: Capterra

This system is in comparison to many the most complete and widest range of tools, it is really imperative to have it active in your departments associated with the company's finances, KashFlow is a cloud-based accounting solution with which you can use and mold To almost any type of company, Features include payroll and reports, purchasing management, billing, credit control, accounting, users can create invoices and set up alerts for payment due, it is very complete if we analyze it, and Really useful, although very few people use it, it would be good to know more so they make more updates and improve the platform to please more customers.

KashFlow provides users with a large number of functions and tools that allow any company to manage with great accuracy and strength with their accounts and billing processes. If you need a program that helps you understand how to enter accounting and administrative transactions, this may be one of the best solutions in the entire market. There are different pricing options, this makes it easy to implement in any company regardless of the value of your The company, or the amount of capital available, has a mobile version so you can see your accounts in motion and also bill customers. This will save time and money and you will not need to hire accountants since even a finance analyst could easily keep the company's accounting.

I honestly do not find disturbing flaws in the platform, we could mention that the board could use several colors to make it look more visual and thus distinguish between the accounting operations however it has a function to differentiate only that you have to take time to understand and use it, The Configuration is probably the hardest part, and complicated to understand, but in my opinion most accounting systems are difficult to understand.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 7/10

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They charge for their tutorials

Used daily for 2+ years
Reviewed 2017-01-28
Review Source: GetApp

I find Kashflow a mixed bag. In some ways, it's a good system and works well when everything is perfect. If you suddenly need to change something, however, prepare to get frustrated (no doubt you will at some point and good luck not messing your accounts up!). Charging for their basic tutorials on how to use the software to avoid messing things up will cost you on top of the monthly subscription you're paying. This reason alone, I feel their not customer centric and am personally moving to another system due to this.

Kashflow can generate some nice reports and it looks fairly appealing. Straight forward to set up in some ways. Support is ok, can be a mixed bag.

A bit un-intuitive, unable to open links in new windows for some things which mean you have to keep re-running a report to work through each item in a list rather than quickly skip forwards and backward (Kashflow also forgets which dates you had selected so you have to re-select both dates every time!). Unclear in places Tutorials to learn the software are paid for those who are already subscribed, this is unforgivable. What kind of company charges their subscription paying customers to learn the software they pay for?? Kashflow feels like a strange mix between last gen software (and the frustrations that came with it) along with new gen (clean-ish interface). The whole package doesn't feel polished or finished. Things like importing bank files will lead to duplicates without warning, Kashflow won't bother to check if any items are dupes. There goes the rest of your month manually removing all the duplicate items! Support will say it can only be done manually, can you tell it happened to me?

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 6/10

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Kirsty How

Great software for Small Business

Used occasionally for 2+ years
Reviewed 2020-07-14
Review Source: Capterra

I learnt how to use Kashflow without training and it was easy to navigate. It’s great software for small businesses as good value for money.

Easy to use and value for money. Reminders about processing payments, you can link to your bank. Was easy to navigate without training.

I haven’t experienced any cons in the years I have used this software.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Stephen Simpson

I haven't time to learn PayRoll as well

Used weekly for 2+ years
Reviewed 2019-01-30
Review Source: Capterra

Kashflow has been a life-saver for me and my business; I do not have the time to learn how to book keep properly or run a Payroll. It means I can focus on the aspects of my business that I need to develop and give less time to admin.

It does what it says on the tin. So, it will run your payroll for you, tracking Tax & NI, produce P45s/P60s and submit data to the Government. It basically does everything you'd expect a payroll software to do. Payroll is complicated and KashFlow Payroll does its best to simplify this fr you; actually, I could not run my business without it.

The biggest annoyance is that you have to login to it separately from the main KashFlow program. Whilst it integrates the two at a data level really well, I don't understand why I cannot click seamlessly between the two. Also, I think it lacks some features: - I'd like it to handle and submit P11D forms - It'd be nice if it integrated more tightly with Government so as well as submitting it also, showed me my tax balance owed. That would be a nice feature. - Fixing a payroll mistake is a bit cumbersome as you have to roll back any intervening weeks. It'd nice if there was a simple tool for this.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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KashFlow pricing

Starting from
Pricing options
Free trial
Open source
View Pricing Plans

KashFlow Bookkeeping:
Starter: £8/month + VAT
Business: £15/month + VAT
Business + Payroll: £21/month + VAT

KashFlow Payroll:
From £6.50 per month

KashFlow features

Accounting Management
Activity Dashboard
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Real Time Data
Reporting & Statistics
Third Party Integration

Accounting Integration (175 other apps)
Audit Trail (144 other apps)
Workflow Management (162 other apps)

GetApp Analysis

Designed to take the hassle out of bookkeeping and accounting for small business owners so they can focus on running and growing their businesses, KashFlow is a cloud-hosted accounting software that’s intuitive, easy to use, and devoid of the accounting jargon that generally leave non-accountants scratching their heads in frustration. Invoice templates can be used right out of the box, and recurring monthly invoicing can be automated. Online bank accounts can be linked for automatic transaction inputs, as well as payment gateways like PayPal and GoCardless.

KashFlow’s dashboard provides an at-a-glance real-time view of how a business is doing financially, and the tabs on the left-hand side of the screen allows for quick and easy navigation and account management. Some of KashFlow’s core features include quotes, invoicing, automatic bank feeds, online payments and automatic payment chasing, and dedicated UK-based support.

What is KashFlow?

KashFlow is a simple yet effective cloud-based small business accounting software built for both accounting professionals and those without any accounting experience, allowing them to easily manage their tax and accounts, business payroll, and invoicing. KashFlow lets users save huge amounts of time usually spent balancing the books, invoicing, managing payroll, and others, which then affords them more time to focus on the more value-adding aspects of their businesses. Optimized for mobile use, KashFlow can be used to issue invoices and create quotes even when on the go.

Aside from recurring invoices, recurring purchases can be automated, and suppliers are informed through email when payment is made. Email alerts are likewise automatically pushed for overdue invoices. Some of the financial and accounting reports built into the system and can be used right out of the box are balance sheets, customer history reports, lists of receivables and payables, monthly P&L (profit and loss), transaction reports by supplier or customer, trial balance, and more. Custom reports can be created.

Who is KashFlow For?

Specifically created for small to medium-sized businesses with up to 20 employees, KashFlow is a key tool used by a growing number of accountant practices in the UK, mostly members of the IRIS KashFlow Connect Partner Programme, to manage their clients’ financial and accounting needs. KashFlow also works well within larger companies and is aimed at job functions such as solopreneurs, business owners, accounting professionals, bookkeepers, finance managers, payroll personnel, and other finance-related positions.

KashFlow’s customer pool includes the likes of Celtic Tuning, I.R. Marketing Consultancy, and CODE Public Relation.

Main Features


Estimates, quotes, pro forma invoices – however they’re called, they’re important financial documents small business owners and accounting professionals create, send to their customers, and keep track of. With KashFlow, quotes creation can be done within minutes, and there’s no limit to the number of quotes users are allowed to create. Quotes can be printed and sent to customers via email or snail mail from within the application, and if the client decides to pursue the transaction, quotes can be converted into invoices with just a click of a button.

In the KashFlow Quotes tab, categories, which can also be customized to suit your business needs, are set up and managed by clicking on the Add button. Once done, depending on the circumstance, you’re ready to create, send, print, or convert your quotes into sales invoices.


KashFlow’s invoicing capability is as robust as it is versatile. Invoices can be customized and edited, even sent automatically (in the case of recurring invoices), with email push notifications telling you if they’ve already been paid or when they become overdue. You can create as many invoices as your business warrants; there are no hidden charges to worry about. Created as PDFs, invoices can be sent by email or printed from within the app. In case you need them sent to customers via standard snail mail, KashFlow’s ready integration with ViaPost automatically prints out and mails the invoice to the recipient.

Product/service lists can be pre-entered into the system. Come invoice creation time, items are auto-filled with the price, description, and VAT rate, among other data, preserving users’ finite time, plus the effort needed to check through various spreadsheets, stacks of folders, or software systems to ensure accuracy. Created and managed through the KashFlow dashboard, invoices can include discounts, custom fields such as project name or purchase order number, and a “Pay Online” button that links to a page where customers pay you via PayPal, credit card or other payment channels.

Automatic Bank Feeds

Bank accounts can be linked with KashFlow for faster, easier and more accurate financial transaction monitoring and processing. To import and view your banks’ balances directly on the KashFlow dashboard, you need to set up a feature called Automatic Bank Feeds, which lets users connect their KashFlow bank accounts with their online accounts. Previously, for bank transactions to be imported into KashFlow, users manually input transaction data through the bank transactions CSV importer. While this is no doubt a nifty tool to have, for it to properly work, users will need to create or download their banks’ spreadsheets and format the spreadsheets accordingly, an undertaking that may warrant a considerable amount of time, depending on the user’s familiarity with the tool.

With Automatic Bank Feeds, users no longer need to worry about the intricacies associated with the bank transactions CSV converter. Instead, their bank accounts, whose transactions are viewable on the KashFlow screen, are directly linked to KashFlow via a secure service. Once assigned, transaction details (amount, date, and comment) can be directly imported to your KashFlow account.

Online Payments and Automatic Payment Chasing

KashFlow comes with built-in integration with various credit card processing services, which enable virtual terminals within KashFlow. Once connected, customer credit or debit card payments can already be accepted, and your accounts are automatically updated with the corresponding payment information. KashFlow’s card processor pool includes GoCardless, Sage Pay, CardSave, Realex Payments, WorldPay, PayPal, Barclaycard, and others. A handful of these services also provide add-ons like payment buttons on invoices, e.g., PayPal.

While making more sales is definitely a positive, for a business to continually thrive and grow, cash flow monitoring is equally important. Because KashFlow is equipped with automatic push notifications when invoices are due or about to go overdue, chasing customers for payments doesn’t necessarily have to be a headache-inducing proposition.

Dedicated UK-Based Support

Aside from client data being stored securely in the UK and a tool library that allows easy data import from other programs, even weekly or monthly data backups that are automatically emailed to users, KashFlow’s Help tab gives you easy access to the KashFlow self-service knowledge base/help center that contains how-to articles and other information about KashFlow’s features and functions.

The support team can also be contacted 24 hours a day, every day, free of charge. Support channels are email, online form, social media, community forums, webinars, user guides, and live trainings. Although phone support isn’t offered at this time, KashFlow representatives can be reached via phone for additional queries.


KashFlow readily integrates with third-party software like [PayPal] (http://www.getapp.com/paypal-application), GoCardless, [MailChimp] (http://www.getapp.com/mailchimp-application), [Receipt Bank] (http://www.getapp.com/receipt-bank-application), eBay, [Salesforce] (http://www.getapp.com/salesforce-application), [Shopify] (http://www.getapp.com/shopify-application), among others. The solution also has a full-featured API (application programming interface) that allows KashFlow customers to develop bespoke add-ons for their businesses, to be integrated with their KashFlow accounts.


When the free 14-day trial expires, customers can choose from three pricing packages: Basic, priced at £5 per month; Business, the most popular, which costs a monthly £10; and the “all you can eat” Business + Payroll package pegged at £15 per month.

All subscription packages include customer support, quotes, invoicing, and bank feeds. Both the £10 and £15 packages come with unlimited invoicing and the option to use multiple currencies. The £15 package that includes Payroll is recognized by the HMRC (Her Majesty’s Revenue and Customs) in the UK. There are no contracts, and subscriptions can be upgraded, downgraded, or cancelled any time.

Bottom Line

  • Cloud-based bookkeeping and accounting solution for small businesses
  • Allows quote creation and invoice issuance straight from tablets or smartphones
  • Accounting software for non-accountants
  • Provides dedicated helpdesk support and a comprehensive knowledge base for self-help troubleshooting
  • Links with online bank accounts for automatic bank transaction inputs

Videos and tutorials

Additional information for KashFlow

Key features of KashFlow

  • 100+ add ons
  • 50+ business reports
  • Attach receipts (PDF or image)
  • Auto Enrolment
  • Automated credit control
  • Automated payroll approval
  • Automatic reminders and chasing / reminder letters
  • Bank reconcilliation (CSV)
  • Banking-style level of account security
  • Business finance dashboard
  • CIS accounting options
  • Categorization
  • Company management
  • Custom fields
  • Customized invoice design
  • Dashboard notifications
  • Email notifications
  • Employee management
  • Estimates
  • Expense recording
  • Free unlimited 24/7 online support
  • Headcount & team management
  • Health check report
  • Holiday Pay
  • Income reports
  • Integrates with Payroll, Dropbox, Google Contacts and more
  • Invoicing (send via post or email direct)
  • Multiple accounts
  • Online payments
  • Packing slips/delivery notes
  • Payment processing (include pay now button)
  • Paypal integration - auto-imports all PayPal transactions
  • Payroll
  • Product lists
  • Profit & loss reports
  • Quotes (can be automatically converted to invoices)
  • RTI
  • Reporting
  • Restricted user options
  • Self-assessment report
  • Statements
  • Statistics and history
  • Stock management
  • Transactions
  • Transfers
  • Trial balance report
  • VAT returns management
View All Features


Cloud based and accessible from anywhere on any device with an internet connection.
All accounts, payroll records saved online ready to access 24/7.
Automatic payment reminders to save users having to chase payments.
Add pay online buttons to invoices so customers can pay instantly.
Create and send VAT returns in a few clicks.
Effortlessly manage payroll with KashFlow Payroll.
Direct links to HMRC so users know what they owe and data gets to where it needs to be on time
Easily manage PAYE and workplace pensions with KashFlow Payroll.
A full suite of easy to create and understand reports in KashFlow Accounting will keep users on top of their business finances and allow quick, effective decisions.
Once setup, KashFlow Payroll will allow users to manage their weekly or monthly payroll runs in just a few clicks.
KashFlow employs the latest security measures to protect customers and their businesses.