Specifically created for small to medium-sized businesses with up to 20 employees, KashFlow is a key tool used by a growing number of accountant practices in the UK, mostly members of the IRIS KashFlow Connect Partner Programme, to manage their clients’ financial and accounting needs. KashFlow also works well within larger companies and is aimed at job functions such as solopreneurs, business owners, accounting professionals, bookkeepers, finance managers, payroll personnel, and other finance-related positions.
KashFlow’s customer pool includes the likes of Celtic Tuning, I.R. Marketing Consultancy, and CODE Public Relation.Read the full GetApp Analysis
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Starting from just £7/month
Designed to take the hassle out of bookkeeping and accounting for small business owners so they can focus on running and growing their businesses, KashFlow is a cloud-hosted accounting software that’s intuitive, easy to use, and devoid of the accounting jargon that generally leave non-accountants scratching their heads in frustration. Invoice templates can be used right out of the box, and recurring monthly invoicing can be automated. Online bank accounts can be linked for automatic transaction inputs, as well as payment gateways like PayPal and GoCardless.
KashFlow’s dashboard provides an at-a-glance real-time view of how a business is doing financially, and the tabs on the left-hand side of the screen allows for quick and easy navigation and account management. Some of KashFlow’s core features include quotes, invoicing, automatic bank feeds, online payments and automatic payment chasing, and dedicated UK-based support.
KashFlow is a simple yet effective cloud-based small business accounting software built for both accounting professionals and those without any accounting experience, allowing them to easily manage their tax and accounts, business payroll, and invoicing. KashFlow lets users save huge amounts of time usually spent balancing the books, invoicing, managing payroll, and others, which then affords them more time to focus on the more value-adding aspects of their businesses. Optimized for mobile use, KashFlow can be used to issue invoices and create quotes even when on the go.
Aside from recurring invoices, recurring purchases can be automated, and suppliers are informed through email when payment is made. Email alerts are likewise automatically pushed for overdue invoices. Some of the financial and accounting reports built into the system and can be used right out of the box are balance sheets, customer history reports, lists of receivables and payables, monthly P&L (profit and loss), transaction reports by supplier or customer, trial balance, and more. Custom reports can be created.
Estimates, quotes, pro forma invoices – however they’re called, they’re important financial documents small business owners and accounting professionals create, send to their customers, and keep track of. With KashFlow, quotes creation can be done within minutes, and there’s no limit to the number of quotes users are allowed to create. Quotes can be printed and sent to customers via email or snail mail from within the application, and if the client decides to pursue the transaction, quotes can be converted into invoices with just a click of a button.
In the KashFlow Quotes tab, categories, which can also be customized to suit your business needs, are set up and managed by clicking on the Add button. Once done, depending on the circumstance, you’re ready to create, send, print, or convert your quotes into sales invoices.
KashFlow’s invoicing capability is as robust as it is versatile. Invoices can be customized and edited, even sent automatically (in the case of recurring invoices), with email push notifications telling you if they’ve already been paid or when they become overdue. You can create as many invoices as your business warrants; there are no hidden charges to worry about. Created as PDFs, invoices can be sent by email or printed from within the app. In case you need them sent to customers via standard snail mail, KashFlow’s ready integration with ViaPost automatically prints out and mails the invoice to the recipient.
Product/service lists can be pre-entered into the system. Come invoice creation time, items are auto-filled with the price, description, and VAT rate, among other data, preserving users' finite time, plus the effort needed to check through various spreadsheets, stacks of folders, or software systems to ensure accuracy. Created and managed through the KashFlow dashboard, invoices can include discounts, custom fields such as project name or purchase order number, and a “Pay Online” button that links to a page where customers pay you via PayPal, credit card or other payment channels.
Bank accounts can be linked with KashFlow for faster, easier and more accurate financial transaction monitoring and processing. To import and view your banks’ balances directly on the KashFlow dashboard, you need to set up a feature called Automatic Bank Feeds, which lets users connect their KashFlow bank accounts with their online accounts. Previously, for bank transactions to be imported into KashFlow, users manually input transaction data through the bank transactions CSV importer. While this is no doubt a nifty tool to have, for it to properly work, users will need to create or download their banks’ spreadsheets and format the spreadsheets accordingly, an undertaking that may warrant a considerable amount of time, depending on the user's familiarity with the tool.
With Automatic Bank Feeds, users no longer need to worry about the intricacies associated with the bank transactions CSV converter. Instead, their bank accounts, whose transactions are viewable on the KashFlow screen, are directly linked to KashFlow via a secure service. Once assigned, transaction details (amount, date, and comment) can be directly imported to your KashFlow account.
KashFlow comes with built-in integration with various credit card processing services, which enable virtual terminals within KashFlow. Once connected, customer credit or debit card payments can already be accepted, and your accounts are automatically updated with the corresponding payment information. KashFlow’s card processor pool includes GoCardless, Sage Pay, CardSave, Realex Payments, WorldPay, PayPal, Barclaycard, and others. A handful of these services also provide add-ons like payment buttons on invoices, e.g., PayPal.
While making more sales is definitely a positive, for a business to continually thrive and grow, cash flow monitoring is equally important. Because KashFlow is equipped with automatic push notifications when invoices are due or about to go overdue, chasing customers for payments doesn’t necessarily have to be a headache-inducing proposition.
Aside from client data being stored securely in the UK and a tool library that allows easy data import from other programs, even weekly or monthly data backups that are automatically emailed to users, KashFlow’s Help tab gives you easy access to the KashFlow self-service knowledge base/help center that contains how-to articles and other information about KashFlow’s features and functions.
The support team can also be contacted 24 hours a day, every day, free of charge. Support channels are email, online form, social media, community forums, webinars, user guides, and live trainings. Although phone support isn’t offered at this time, KashFlow representatives can be reached via phone for additional queries.
KashFlow readily integrates with third-party software like PayPal, GoCardless, MailChimp, Receipt Bank, eBay, Salesforce, Shopify, among others. The solution also has a full-featured API (application programming interface) that allows KashFlow customers to develop bespoke add-ons for their businesses, to be integrated with their KashFlow accounts.
When the free 14-day trial expires, customers can choose from three pricing packages: Basic, priced at £5 per month; Business, the most popular, which costs a monthly £10; and the “all you can eat” Business + Payroll package pegged at £15 per month.
All subscription packages include customer support, quotes, invoicing, and bank feeds. Both the £10 and £15 packages come with unlimited invoicing and the option to use multiple currencies. The £15 package that includes Payroll is recognized by the HMRC (Her Majesty’s Revenue and Customs) in the UK. There are no contracts, and subscriptions can be upgraded, downgraded, or cancelled any time.
Clive Churchward, Courier Services
Have used Sage for twenty years we looked at all the online - We tested all the other systems and Kashflow was the quickest to set up the easiest to use. Although customer support is by email its very quick so why wasted hours on a phone. They also offer a discount at http://kf.cm/LrG3g1
Pros: invoices, statements and reminder letters all by email. Payroll can be included. Simple to set up. Quick Support via email - you can be working on the items instead of hanging on the end if a phone and then you also have a clear answer which you can refer to in the future Value for money No long Term Contract
Cons: Last time I checked I could not include the supplies invoice number of the payment remittence advice.
Value for money
Ease of use
Hi there - thanks for your invaluable review. Enjoy the product!
Dr Nicola Davies, Psychology Consultant and Journalist
So badly written I could cry. The amount of times I have to switch screens to do simple job involving the same customer account is incredible. As someone else has said you waste so much time. I wish I'd bought another package. Also, there are very few software updates so I don't see these problems being sorted any time soon. Avoid, for your own sake avoid!
Chris Davies, Application Support at JDA Software
Kashflow lauched bank feeds and I thought great. I signed up on my Barclaycard and imported using the steps highlighted in software. The system amended all my transaction for 7 months to negative. I sent details to Kashflow who advised the bank feeds is not support, issues are with yodal so there his nothing they can do. Its there service they are offering. I would avoid using bank feeds as well as Kashflow as the support on this new enhancement they have offered is shocking.
A verified reviewer
Their support is only by e-mail. The problem is when they don't know the solution. They simply cut and paste the same standard reply back. Even though it's incorrect. They will not admit if they don't know. So it waists so much time. I’m 4 days into a simply request and still not solution. So it may be cheap, but it’s false economy as it’s waists so much time. Data also take more time to enter than any other package we’ve used. You can’t steam in bank data etiher.
Pros: It's inexpensive. It's in the cloud.
Cons: E-amil support can take up a lot of time. Slow at entering data. No Bank streaming. KashFlow have a habbit of stringing you along.
Hi there! So sorry you didn't have a good support experience. The team is definitely not only email based, and if this has been your experience then we'd love a chance to rectify it. Some goods news for you is that we are in the advanced stage of developing a bank feed service, which will save a lot of time in data entry and much more!
Peter Dean, This space under review
We have used Kashflow for our business for many years and will continue to do so, simply because there is nothing that touches it for ease of use, stability and reliability.
Pros: Integrates with all of our other software and can be automated saving valuable time all round. Updates keep the program current and there is you can tell a concerted effort to improve on what is already a great piece of kit.
Cons: We have yet to find any negative points to using this software - hey even our accountant likes it!
Tony Gray, Director at Words by Design Ltd
Kashflow has helped me enormously in my business... I'm not an expert on book-keeping, but the day to day interface is so easy. I used to struggle to keep on top of accounts, panicking at the end of each quarter, but now all the information is easily at hand.
Pros: Simple, obvious for the uninitiated, great interface, very good support.
Piers Thurston, Enabling Mindset Transformation - For Organisations and Individuals
I would highly recommend Kashflow to any small business that wants an intuitive, reliable and well supported book keeping solution. I have used Kashflow for many years, and seen their evolution as they have really listened to what their customers want.
Pros: - excellent, speedy, human support - intuitive, ideal for the non accountant! - always improving
Cons: can't really think of any....
Will Garton-Jones, Company Director
I am very happy with Kashflow. Easy to set up and use but sophisticated enough to cope with everything a typical small business might want. I particularly like the PayPal integration and the more integration that happens, the better as far as I am concerned. Being able to access accounting data from anywhere and even better allowing your accountant to access it has been a tremendous timesaver. I also like the automated back-ups and the ability to switch easily between the accounts of multiple businesses. They even reduced the price to a level where it could not become an issue.
Pros: Ease of set-up and use Your accountant and you can easily get access to the original data from anywhere Good handling of multiple sets of accounts OK Reports Integration with other systems Reasonably priced
Cons: Does not automatically integrate with everything I want it to (yet!) Standard reporting is adequate rather than extensive Can't think of anything else
KashFlow is definitely for the small business owner that has no accountancy knowledge. Everything is so straight foward, and when you do have a problem all you do is raise a support ticket, which then gets answered in no time at all (I got mine answered in 6 minutes). It also allows me to track all customers and the cost of sales along with producing invoices. You can also email the invoice with a PayPal or Credit Card button so you can get paid quicker.
Pros: Quick and easy to pick up Support are friendly and quick
Cons: Getting your head around the Stock feature was a bit tricky - but maybe thats just me!
After wrestling with Sage for a few years, too complicated for the sole trader etc, KashFlow is ideal as long as one realises it is not a final accounts package. It is a very simple and easy to use book keeping programme. A business will still need to employ an accountant for end of year purposes, but at least the information is presented in the correct format, ultimately saving one's hard earn cash ending up in the hands of the accountancy profession....
Pros: Very easy to learn and use. Data is stored on their own secure servers. Mistakes can be easily corrected unlike on most accountancy packages.
Cons: Changing between screens can be slow on some occcassions as the programme is not on personal computer.