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Top Rated Expense Report Software with General Ledger in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

The general ledger tracks all financial transactions, ensuring accurate categorization of income and expenses. It simplifies report generation, supports payroll management, and allows for easy review and reconciliation of accounts. Our reviewers in expense report software rated this feature as highly important.

6 Best Expense Report Software with General Ledger

Product
User rating
Starting price
FreshBooks logo
4.5
(4.5K)
21
flat rate/per month
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Xero logo
4.4
(3.2K)
25
flat rate/per month
visit website
Sage Intacct logo
4.3
(591)
Empty state illustration for "No pricing info"

No pricing info

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Wave logo
4.4
(1.7K)
19
flat rate/per month
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QuickBooks Online Advanced logo
4.4
(1K)
235
flat rate/per month
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QuickBooks Online logo
4.3
(8.3K)
38
flat rate/per month
learn more

See other top Expense Report products with general ledger

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Expense Report software category. They also needed to have sufficient reviews about general ledger, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for general ledger, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

FreshBooks logo

FreshBooks

Reviews Sentiment
 
 
 
1-2(82)
3-4(1,765)
5(2,655)
Key Features
Expense Tracking4.5
Receipt Management4.6

User insights about the general ledger feature

Reviewers indicate that FreshBooks' general ledger is efficient and user-friendly, making it easy to record and categorize transactions. They appreciate the real-time updates, the ability to generate financial reports, and the comprehensive overview of financial activities. Users find it particularly helpful for small businesses and value its integration with other accounting features.
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“The General Ledger section gives you a clear overview of your books and provides information about invoices, expenses, and incomes. You can also use it to reconcile your bank account.”
JJ

Juliet J.

Blogger

“Centralized Financial Record: FreshBooks serves as a centralized repository for your financial transactions, creating a comprehensive general ledger. It records all financial activities, including revenue, expenses, assets, liabilities, and equity. By maintaining a complete and accurate general ledger, FreshBooks enables you to have a holistic view of your financial position.2Transaction Categorization: FreshBooks allows you to categorize transactions based on predefined accounts or custom categories. This categorization ensures that transactions are properly classified and organized within the general ledger. By categorizing transactions, you can generate accurate financial statements, track specific expenses or revenue streams, and analyze financial performance by account or category.3Real-time Updates: The general ledger in FreshBooks is updated in real-time as you record transactions. This instant updating ensures that your financial information is always up-to-date and provides you with real-time visibility into your business's financial health. You can access the general ledger at any time to review the latest transactions and balances.4Accurate Financial Reporting: The general ledger serves as the foundation for generating accurate financial reports. FreshBooks leverages the data from the general ledger to produce key financial statements, such as balance sheets and income statements. These reports provide valuable insights into your business's financial performance”
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Stephen m.

F. B reviews

Starting price
21flat rate /
per month
visit website
Pros and Cons based on 4,502 verified reviews
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Cloud accounting accessibility

Efficient invoicing capabilities

Tailored for small businesses

Minimal learning curve

Effective freelancer tools

Reliance on internet connection

Limited bank integration

High costs for larger teams

Frequent technical issues

See pros and cons details
Xero logo

Xero

Reviews Sentiment
 
 
 
1-2(157)
3-4(1,150)
5(1,943)
Key Features
Expense Tracking4.4
Receipt Management4.6

User insights about the general ledger feature

Reviewers appreciate Xero's general ledger for its detailed and customizable reporting capabilities. They find it easy to navigate, with a user-friendly interface that allows for real-time updates and efficient financial management. Users highlight the ability to export reports, categorize transactions, and integrate with other accounting functionalities, making it suitable for businesses of various sizes.
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“Having the general ledger report summary in the accounting menu makes the software unique as it puts it under reports; the software also allows one to import general ledgers, thus making the work even more accessible.”
NR

Noxolo R.

Student

“Xero's "General Ledger" is a user- friendly solution, which offer transparency, accuracy, and analytical capabilities, empowering busineses to make informed decision. ”
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Anna F.

Administrator

Starting price
25flat rate /
per month
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Pros and Cons based on 3,250 verified reviews
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Cloud accounting accessibility

Customizable dashboard

Effective bookkeeping tools

Accessible learning resources

User-friendly interface

Slow issue resolution

Poor customer support

Limited inventory management

Lack of live support

Underdeveloped mobile access

See pros and cons details
Sage Intacct logo

Sage Intacct

Reviews Sentiment
 
 
 
1-2(22)
3-4(299)
5(270)
Key Features
Expense Tracking4.2
Receipt Management4.4

User insights about the general ledger feature

Reviewers appreciate Sage Intacct's general ledger for its central hub of financial transactions, ease of use, and user-friendly interface. They find the integration with other modules and the ability to customize reports particularly valuable. Users highlight the flexibility, visibility, and detailed reporting capabilities, which help in maintaining accuracy and consistency in accounting processes.
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“I like that General Ledger in Sage Intacct provides a central hub for tracking financial transactions and helps to ensure accuracy and consistency throughout the accounting process. The ability to quickly generate financial statements makes it easier for me to analyze data, and I can easily customize reports to fit the specific needs of my business. Additionally, the integration with other Sage Intacct modules allows for a seamless flow of data between modules, which helps to save time and ensure accuracy.”
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Devendra K.

Manager

“General Ledger data drives financials, it has to be perfect. The ability to see all documents from hyperlinks in general ledger with Sage Intacct gives great visibility.”
AL

Andrea L.

Vice President of Finance

Starting price
Empty state illustration for "No pricing info"

No pricing info

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Pros and Cons based on 591 verified reviews
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Cloud-based flexibility

Comprehensive dashboard features

Scalable for business growth

Challenges in issue resolution

High costs and complex pricing

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Wave logo
Reviews Sentiment
 
 
 
1-2(108)
3-4(553)
5(1,049)
Key Features
Expense Tracking4.4
Receipt Management4.5

User insights about the general ledger feature

Reviewers appreciate Wave's general ledger for its simplicity and ease of use, especially for users with minimal bookkeeping experience. They find it helpful for automatically recording expenses and income, connecting with bank accounts, and generating necessary reports. Users value the integrated accounting features and the ability to keep all financial information in one place.
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“Wave accounting automatically records your expenses and income and one can say bye to bookkeeping ”
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Kirti G.

Analyst

“In Wave Accounting, General Ledger is easy to reach and Add or Remove Account or make adjustments.”
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Rami H.

Internal Auditor

Starting price
19flat rate /
per month
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Pros and Cons based on 1,710 verified reviews
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Affordable for small businesses

Intuitive and modern interface

Excellent value for small businesses

Comprehensive invoicing features

Effective bookkeeping solution

Slow performance and load times

Ineffective email communication

Limited customer support options

Unresolved software issues

Challenging bank reconciliation

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QuickBooks Online Advanced logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(369)
5(626)
Key Features
Expense Tracking4.6
Receipt Management4.6

User insights about the general ledger feature

Users find QuickBooks Online Advanced's general ledger intuitive and well-organized, providing excellent visibility into financial activities. They appreciate the integration with other modules, ease of use, and customizable setup. Reviewers highlight its effectiveness for small businesses and the ability to track expenditures and generate accurate reports.

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“The set up and customizable General Ledger gives me an accurate picture to identify items that exceed our budgeted forcasts. It also allows me to assess my Chart of Accounts and prevent duplicated accounts (doing the same thing but just phrased differently) and to find misallocated transactions”
MJ

Maribeth J.

Office Manager

“the General Ledger is closely integrated with other modules, such as accounts receivable, accounts payable, and inventory management. I really like it”
EA

Edwin A.

Accountant

Starting price
235flat rate /
per month
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Pros and Cons based on 1,035 verified reviews

Convenient remote access

Efficient bookkeeping

Comprehensive tracking features

Robust financial management

Organized multi-entity management

Challenging issue resolution

Limited desktop version compatibility

High costs and confusing pricing

Inconsistent customer service

Subpar mobile accessibility

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QuickBooks Online logo
Reviews Sentiment
 
 
 
1-2(454)
3-4(3,126)
5(4,748)
Key Features
Expense Tracking4.5
Receipt Management4.5

User insights about the general ledger feature

Users find QuickBooks Online's general ledger intuitive and user-friendly, making it easy to track income, expenses, and financial transactions. They appreciate the ability to generate detailed reports, categorize transactions, and connect with bank accounts. Reviewers also value the ease of use for beginners and the comprehensive overview it provides for financial management and tax preparation.

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“The general ledger is very intuitive, and includes all of the receivables and payables information in one place from which I can easily navigate to any other section including banking, invoicing, etc.”
ED

Eugene D.

Project Manager

“QuickBooks Online's general ledger feature is a central repository of all financial transactions. Users can view and manage all financial transactions in one place, including income, expenses, assets, liabilities, and equity. ”
MG

Massimiliano G.

Graphic Designer

Starting price
38flat rate /
per month
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Pros and Cons based on 8,328 verified reviews

Cloud-based accessibility

Ideal for small businesses

Seamless integrations

Comprehensive accounting features

Efficient tax management

Frequent bugs and crashes

Limited desktop features

Recurring costs and price increases

Inadequate customer support

Complicated transaction management

See pros and cons details

Other Top Rated Expense Report Software with General Ledger in 2026

Order.co logo

Order.co

Simplify every aspect of buying for your business

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Order.co simplifies buying for businesses. Eliminate manual purchasing & payment tasks to create one place to purchase, approve, and pay for the products your business needs.

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Users also considered
SAP Concur logo

SAP Concur

Travel, expense and invoice, automated and in control

visit website
Concur takes you beyond automation to a completely connected spend management solution that grows along with your business.

Read more about SAP Concur

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FreshBooks logo

FreshBooks

Invoice and accounting software tailored to small businesses

visit website
Automatically import expenses from your credit cards and bank accounts to FreshBooks. Capture photos of receipts on the go and generate custom expense reports.

Read more about FreshBooks

Users also considered
QuickBooks Online logo

Accounting and business management software

learn more
Use QuickBooks Online to track expenses by capturing photos of receipts on your mobile device and attaching them to expenses records in QuickBooks Online.

Read more about QuickBooks Online

Users also considered
Xero logo

Cloud-based accounting software for small businesses

learn more
Xero is an award-winning online accounting software with expense management solutions designed for small businesses and accountants, available on any computer or mobile device with an internet connection. Make your expenses fast and paperless and monitor business expenses with real time reporting.

Read more about Xero

Users also considered
Wave logo

Accounting, invoicing, and payroll management platform

learn more
Connect a bank account to automatically download all your expense transactions. Use Wave's receipt scanning app to eliminate even more work!

Read more about Wave

Users also considered
Zoho Invoice logo

Online invoicing tool for freelancers and SMBs.

learn more
Zoho Invoice is an online invoicing software for freelancers and small to medium enterprises (SMEs). It helps you craft professional invoices, send payment reminders, and get paid faster online.

Read more about Zoho Invoice

Users also considered
QuickBooks Online Advanced logo

Accounting & business management for small businesses

learn more
QuickBooks Online Advanced is a web-based accounting & business management solution which enables small businesses to track sales, inventory, financial accounts & payroll from a single dashboard

Read more about QuickBooks Online Advanced

Users also considered
BQE CORE Suite logo

Cloud-based firm management tool for A&E firms.

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Core's intuitive, mobile time and expense tracking makes it fast and easy for staff to enter their information.

Read more about BQE CORE Suite

Users also considered
Emburse Nexonia logo

Expense management for ERP & accounting systems

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Automated timesheet, expense management, and corporate travel solution that gives busy financial leaders the tools to get T&E spending under control.

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Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

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Create billable and non-billable multi-currency expenses. Setup per unit pricing for expenses such as mileage and enable expense approvals.

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Users also considered
ExpensePoint logo

Mobile automated expense reporting for employees

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Awarded Best in Value and Best in User Experience, ExpensePoint provides automated employee expense report software to over 45000 clients in over 87 countries.

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Users also considered
BILL Spend & Expense logo

The all-in-one expense management solution.

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BILL Spend & Expense (formerly Divvy) is the all-in-one expense management solution.

Read more about BILL Spend & Expense

Users also considered
Zoho Books logo

Online accounting software for businesses of all sizes

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Zoho Books is an online accounting software designed to streamline back office operations, automate workflows, and allow secure collaboration with accountants

Read more about Zoho Books

Users also considered
Agiled logo

Software for managing business operations

learn more
Agiled is a cloud-based business management software designed to help businesses of all sizes manage invoicing, contracts, employees, finances, and other operations on a unified portal. Its project management capabilities allow organizations to handle tasks, project details, and team members using customizable templates, view, edit and share schedules with clients using Gantt Charts and create and assign tasks to teams.

Read more about Agiled

Users also considered
Holded logo

ERP, Accounting, Invoicing & more for freelancers and SMBs.

learn more
It's a cloud-based invoicing software for freelancers, SMBs and accountant offices to control all aspects of their business and optimise their management.

Read more about Holded

Users also considered
Ramp logo
Category Leaders

Corporate card and expense management platform

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Ramp is a modern corporate card with intuitive software, built to help you grow efficiently. Block out-of-policy transactions before they happen, automate busywork, and manage payments from one place. Get real-time spend reporting & in-depth savings insights to plan strategically for tomorrow.

Read more about Ramp

Users also considered
Synder logo

Reconcile multichannel sales & recognize revenue with ease.

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Synder helps SME and MidSize up sync, record and recognize online sales and subscriptions in QuickBooks, Sage Intacct or Xero. The platform ensures accurate reconciliation across multiple platforms and offers easy invoicing, transaction categorization and instant data analytics.

Read more about Synder

Users also considered
Sage Intacct logo

Best-in-class Cloud ERP for Finance

learn more
Let Sage Intacct make expense management simple and error-free as possible, so you can maximize revenue and keep your people focused on client goals

Read more about Sage Intacct

Users also considered
Spendesk logo

Smart, trackable spending at work. From Approvals to Zen.

learn more
Spendesk is the all-in-one spend management solution that automates manual expense reports & offers real-time visibility over expenses.

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Users also considered
Bill4Time logo

Cloud-based billing and invoicing tool for law firms.

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Stay organized without the clutter of receipts.

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Users also considered
Refrens logo

Business operating system sales, accounting, and inventory.

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Refrens is a business operating system that helps you with invoicing, accounting, bookkeeping, sales, inventory, client & vendor management, and other day-to-day business operations.

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Users also considered
Sage Accounting logo

Accounting software for small businesses

learn more
Sage Accounting is an accounting system for small business owners. It has features to help users forecast their cashflow, send and track invoices and act on real-time reporting. Users can manage their business from anywhere, at any time, from the cloud and with mobile functionality. Sage Accounting application is available for iOS and Android.

Read more about Sage Accounting

Users also considered
Procurify logo
Category Leaders

AI-powered procurement and accounts payable (AP) platform

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Go beyond reactive expense reports. If you're tired of just reacting and approving the expenses your team has already purchased, there's a better way. Learn how you can set internal controls, ensure purchasing compliance and capture all your organization's spending data before it happens.

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Users also considered
Deltek Vision logo

Project management tool for professional services managers.

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Deltek Vision is a project management solution, which helps businesses in the professional services sector manage customer relationship management (CRM), project planning, document tracking, resource planning, payroll processes, and more. It improves project profitability and streamlines client relationships by managing the complete lifecycle of a project, from identifying opportunities to estimating costs.

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Key features for Expense Report software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Expense Tracking: Reviewers value the ability to categorize and monitor expenses, track receipts, and integrate with other systems for efficient budgeting and financial management. 95% of reviewers rated this feature as important or highly important.
  • Receipt Management: Users highlight the ease of uploading, organizing, and accessing receipts digitally, reducing the hassle of managing paper receipts and improving financial accuracy. 92% of reviewers rated this feature as important or highly important.
  • Expense Claims: Reviewers appreciate the straightforward process for submitting expenses, tracking reimbursements, and ensuring timely payments, which enhances financial transparency and efficiency. 92% of reviewers rated this feature as important or highly important.
  • Mobile Receipt Upload: Reviewers find the feature convenient for capturing and uploading receipts on the go, reducing lost receipts and ensuring timely and accurate expense reporting. 91% of reviewers rated this feature as important or highly important.
  • Reimbursement Management: Users note the streamlined process for submitting and approving reimbursements, with quick payment turnaround and detailed tracking enhancing financial control. 90% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers highlight the convenience of managing expenses, approvals, and receipts from mobile devices, ensuring flexibility and efficiency, especially for traveling employees. 88% of reviewers rated this feature as important or highly important.