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Top Rated Travel Management Software with Approval Process Control in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Approval process control ensures efficient tracking and management of expenses, enforces budget compliance, and provides clear status updates. It simplifies approvals, supports multiple review levels, and facilitates quick decision-making on travel expenditures. Our reviewers in travel management software rated this feature as important.

3 Best Travel Management Software with Approval Process Control

  • SAP Concur - Highest rated for approval process control
  • Expensify
  • Zoho Expense

See other top Travel Management products with approval process control

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the travel management software category. They also needed to have sufficient reviews about approval process control, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for approval process control based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

SAP Concur logo

SAP Concur

4.3
(2.2K)
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User insights about the approval process control feature

Reviewers indicate that SAP Concur's approval process control is seamless and efficient. They find it easy to monitor the current and historical approval status, with notifications sent at each stage. Users report that the system allows for quick and straightforward expense approvals, with transparency and detailed status updates. They appreciate the ability to set up workflows and authority limits, ensuring proper checks and balances. However, some users mention the need for proper configuration to avoid frustration in large organizations.
“This depends on how your organization sets up the Approval Process, but as a user there is full transparency of each stage your report has reached. ”
ER

ERIN R.

Territory Manager

“Easy for managers to approve expenses of their direct reports. Makes it easier for accountants to keep track of status of expense report.”
PP

Pragnesh P.

FAE

Travel Management key features coverage

SAP Concur offers 6 out of the 6 key features for Travel Management software identified by reviewers:

Online Booking4.2
Receipt Management4.5
Booking Management4.2
Approval Workflow4.5
Expense Tracking4.6
Mobile Access4.4

Pros and cons based on 2,236 verified reviews

50% of users rated SAP Concur 5 out of 5 stars, while 4% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,236 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient reimbursement process

Streamlined expense reporting

Simplified approval workflow

Convenient mobile access

Effective receipt management

Cons:

Slow performance speed

Frequent email notifications

High costs and fees

Tedious field entry

Challenging issue management

See pros and cons details

Pricing

Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Expensify logo
4.5
(1.3K)

User insights about the approval process control feature

Reviewers indicate that Expensify's approval process control is quick and user-friendly. They appreciate the automated submission and digital approval, which saves time and is intuitive. Users report that the process allows for multiple levels of approval and the ability to leave comments for approvers. They find it easy to change approvers and send reports via email. However, some users mention a lack of flexibility in routing approvals based on specific criteria. Overall, the process is smooth and keeps users updated on the approval status.
“Having expense reports sent to managers digitally for approval is such a time saver. The process is quick and intuitive.”
BJ

Brandon J.

Director, Business & Operations

“Allows for multiple level of approval. From Staff to supervisor to accounting”
OH

Orion H.

Senior Accountant

Travel Management key features coverage

Expensify offers 6 out of the 6 key features for Travel Management software identified by reviewers:

Online Booking4.3
Receipt Management4.6
Booking Management4.2
Approval Workflow4.7
Expense Tracking4.6
Mobile Access4.7

Pros and cons based on 1,301 verified reviews

68% of users rated Expensify 5 out of 5 stars, while 5% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,301 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Easy to learn

Mobile app convenience

Efficient mileage tracking

Streamlined reimbursement process

Comprehensive expense tracking

Cons:

Slow performance

Excessive and unwanted emails

Slow issue resolution

Unresponsive customer support

Problematic credit card integration

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoho Expense logo
4.6
(1.1K)

User insights about the approval process control feature

Users report that Zoho Expense's approval process control is straightforward and efficient. They appreciate the automation and visibility of the multi-stage approval process, with notifications sent to approvers. Reviewers find it easy to track who has approved expenses and value the permissions-based control for efficient management. They highlight the ability to set rules for auto-approval and the clear display of the approval line. Overall, users find the process simple to set up and manage, making it suitable for multi-employee organizations.
“Zoho Expenses provides full visibility on all steps in the Approval process, including multi stage if appropriate.”
VM

Vincent M.

Systems Accountant

“You can make rules for even auto approval for certain amount. Multilayer approval is also there.”
KD

Kirti D.

Managing Director

Travel Management key features coverage

Zoho Expense offers 5 out of the 6 key features for Travel Management software identified by reviewers:

Online Booking4.2
Receipt Management4.7
Booking Management
Approval Workflow4.8
Expense Tracking4.7
Mobile Access4.7

Pros and cons based on 1,185 verified reviews

67% of users rated Zoho Expense 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,185 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Affordable for small businesses

Streamlined team collaboration

Efficient employee management

Cons:

Challenges with credit card integration

Slow issue resolution

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Travel Management Software with Approval Process Control in 2026

TravelWorks logo

TravelWorks

TravelWorks: Simplify Travel Accounting, Maximize Efficiency

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TravelWorks is a cloud-based back-office accounting software built for travel agencies. It streamlines invoicing, payment tracking, and commission management while integrating seamlessly with major GDS systems. TravelWorks helps agencies manage bookings, finances, and client communications.

Read more about TravelWorks

Users also considered
SAP Concur logo

SAP Concur

Category Leaders

Travel, expense and invoice, automated and in control

visit website
Basic booking systems can't keep up with the changes in corporate travel, but the online travel booking tool from SAP Concur can. We bring the entire process and all your data together in one place, so you can see and manage your corporate travel program your way.

Read more about SAP Concur

Users also considered
Rydoo logo

Rydoo

Business expense management solution

visit website
Rydoo is a leading corporate business expense solution that automates and streamlines processes for high-growth companies and enterprises.

Read more about Rydoo

Users also considered
Perk logo

Perk

Category Leaders

Perk is the intelligent platform for travel and spend.

visit website
Automate expenses, bookings, and payments with Perk — one platform that simplifies spend and gives finance teams real-time control.

Read more about Perk

Users also considered
Rippling logo

Workforce management across HR, finance, and IT. 

Rippling Spend: Consolidate your business’s corp cards, bill pay, travel and expense management, into one modern system with built-in approvals, custom policies, and automatic reconciliation.

Read more about Rippling

Users also considered
Zoho Expense logo
Category Leaders

Ttravel and expense management solution

Zoho Expense is online travel and expense management software that helps businesses streamline corporate travel, automate expense reporting, gain complete control over spending, accelerate reimbursements, and get crucial financial insights to stay two steps ahead.

Read more about Zoho Expense

Users also considered
Expensify logo
Category Leaders

Expense management & corporate card platform

Expensify is an expense management platform that automates receipt scanning, expense tracking, and employee reimbursements. The software includes features such as corporate card management, travel booking capabilities, and integration with accounting systems including QuickBooks, NetSuite, Sage Intacct, and Xero. Expensify offers global reimbursement processing and allows organizations to link existing corporate cards from banks worldwide.

Read more about Expensify

Users also considered
webexpenses logo
Category Leaders

Software for smarter expense management & invoice processing

Webexpenses provides simple, intuitive cloud-based software for smarter expense management and invoice processing, with full support and seamless integration.

Read more about webexpenses

Users also considered
Happay logo

A simple and intuitive solution that focuses on the people.

Happay is a first-of-its-kind Self-booking Corporate Travel Platform with Travel Requests, Self-booking of Flights, Hotels, Cabs, etc., Quick Transparent Approval Process for employees & managers with no concerns. Information on Flight Arrivals, Delays, Travel Requirements & in-depth analytics.

Read more about Happay

Users also considered
Lanes & Planes logo

Business travel booking portal with native mobile apps

Lanes & Planes provides an online portal and native mobile apps for booking and managing all aspects of business travel. The software combines an efficient travel management system with a 24/7 concierge service for all business travelers.

Read more about Lanes & Planes

Users also considered
Circula logo

The first app, that combines expense management and Benefits

Circula is an expense management and benefits administration software, that focuses strongly on the best possible user experience and guarantees compliance with European law standards.

Read more about Circula

Users also considered
ExpensePoint logo

Mobile automated expense reporting for employees

ExpensePoint is a mobile expense management solution for small to large multinational enterprises that automates employee expense report processes. Features include receipt reading and imaging, approval routing, credit card uploading, and policy enforcement. The platform serves all global markets and is accessible via any web browser or Android or iOS mobile device.

Read more about ExpensePoint

Users also considered
BILL Spend & Expense logo

The all-in-one expense management solution.

BILL Spend & Expense (formerly Divvy) is the all-in-one expense management solution.

Read more about BILL Spend & Expense

Users also considered
Ramp logo

Corporate card and expense management platform

Ramp is a cloud-based expense and spend management solution that provides businesses with virtual corporate cards for employees and allows them to track and manage company spending. The platform helps businesses to track trends in spending and identify areas where costs could be cut.

Read more about Ramp

Users also considered
TravelBank logo
Category Leaders

Expense and travel management platform for businesses

One platform for your travelers to book flights, hotels, cars, and more. Turn on reward incentives to reduce spend. "Out of 26 bookings made in the app, we realized a total savings of $3,276.27, after the cost of rewards. The average savings per booking was $126.01!"

Read more about TravelBank

Users also considered
Spendesk logo

Smart, trackable spending at work. From Approvals to Zen.

Spendesk is the all-in-one spend management solution that makes travel easy for busy employees, managers, and finance teams.

Read more about Spendesk

Users also considered
Expensya logo
Category Leaders

Expense management & reporting with recognition technology

Expensya is a cloud-based, multi-platform expense management solution with smart scanning, archiving, accountant integration, smart stats, and email processing

Read more about Expensya

Users also considered
Navan logo
Category Leaders

All-in-one travel, corporate card, and expense management

Navan, formerly TripActions, is the all-in-one travel, corporate card, and expense management solution that helps companies save time and money.

Read more about Navan

Users also considered
Payhawk logo

Spend management platform that automates expense processing

Payhawk’s travel spend solution helps you manage and control employee travel expenses through custom spend policies, limits, proactive card controls and automated receipt chasing.

Read more about Payhawk

Users also considered
Itilite logo
Category Leaders

All-in-one integrated travel & expense management software

ITILITE is the fastest growing corporate travel & expense management platform that enables savings, hassle free booking, and gives you customer support so that your team can travel hassle free

Read more about Itilite

Users also considered
Routespring logo
Category Leaders

Business travel management tool that helps automate bookings

Routespring is a business travel management tool that helps automate bookings, centralize payments, and provide visibility into all trips. With enterprise-grade security, a travel inventory, and custom features including HR and finance integrations, it streamlines travel and expense management for businesses.

Read more about Routespring

Users also considered
BizAway logo
Category Leaders

Booking solution to manage your business trips

With our platform you can optimize your resources thanks to an intuitive interface, 100% adaptable to every different need, keeping all billing and costs under control, with incorporable travel policies and automated approval processes.

Read more about BizAway

Users also considered
Advataxes logo

A mobile solution for employee expenses

A mobile employee expense software with a strength for recovering Canadian Value Added Taxes (i.e. GST/HST & QST) and lowering the processing time with functionalities such as an distance calculator, automatic foreign currency conversion, OCR using A.I. tools, etc...

Read more about Advataxes

Users also considered
Coupa logo

Everything You Need to Optimize Your Spend in One Place

Coupa’s cloud-based suite of financial applications provide visibility and control over all expenditure in your company; procurement, expenses and AP

Read more about Coupa

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Kissflow logo

The ONLY Low-code platform for IT and Business.

Kissflow enables process owners and IT developers to automate and build middle-office processes and applications.

Read more about Kissflow

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Key features for Travel Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Online Booking: Users appreciate the convenience of booking various travel services online, the customization options, integration with calendars, and the ability to manage expenses easily. 95% of reviewers rated this feature as important or highly important.
  • Receipt Management: Reviewers value the ability to upload, categorize, and store receipts digitally, simplifying expense reporting and reducing the need for paper copies. 94% of reviewers rated this feature as important or highly important.
  • Booking Management: Reviewers highlight the ease of managing, modifying, and tracking travel bookings, along with the detailed itineraries and approval workflows. 94% of reviewers rated this feature as important or highly important.
  • Approval Workflow: Users find the automated approval process efficient, allowing for multi-level approvals and timely notifications, ensuring adherence to company policies. 89% of reviewers rated this feature as important or highly important.
  • Expense Tracking: Users appreciate the detailed tracking of expenses, integration with financial systems, and the ability to manage budgets and generate reports. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers emphasize the importance of mobile access for managing expenses, capturing receipts, and making travel arrangements while on the move. 87% of reviewers rated this feature as important or highly important.