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Top Rated Human Resources Software with Employee Database in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

An employee database centralizes employee information, simplifying tasks such as payroll processing, performance tracking, and document management. It enhances accessibility, ensures data accuracy, and supports efficient HR operations and compliance. Our reviewers in human resources software rated this feature as important.

10 Best Human Resources Software with Employee Database

Product
User rating
Starting price
Paycom logo
4.4
(1.1K)
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No pricing info

visit website
Paylocity logo
4.3
(1.6K)
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No pricing info

visit website
BambooHR logo
4.6
(3K)
10
per user/per month
visit website
Deel logo
4.8
(3.9K)
5
per user/per month
visit website
ADP Workforce Now logo
4.4
(7.1K)
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No pricing info

Workday HCM logo
4.5
(1.7K)
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No pricing info

Gusto logo
4.6
(4.1K)
49
other/per month
Dayforce HCM logo
4.3
(1K)
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No pricing info

Paychex Flex logo
4.2
(1.7K)
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No pricing info

Rippling logo
4.9
(4.5K)
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No pricing info

See other top Human Resources products with employee database

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Human Resources software category. They also needed to have sufficient reviews about employee database, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for employee database, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Paycom logo

Paycom

Reviews Sentiment
 
 
 
1-2(57)
3-4(381)
5(703)
Key Features
HR Management4.4
Payroll Management4.5

User insights about the employee database feature

Reviewers appreciate Paycom's employee database for its thorough and centralized storage of employee information. They find it easy to navigate and manage, highlighting the position seat functionality and the ease of data entry. Users value the accuracy and consistency of the information, though some mention initial setup can be complex.

See related user reviews

“I have found the system easy to navigate and manage. I love the position seat functionality which saves us time and creates a seamless administrative experience. ”
el

erin l.

VP, HR

“Thorough database that has just about everything you could want to load in.”
FK

Frank K.

Controller

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,141 verified reviews

Comprehensive HR management

Efficient onboarding process

Convenient paystub management

Intuitive navigation

Robust mobile accessibility

Complex password management

Tedious login security

Slow issue resolution

Hidden costs and overbilling

Limited reporting capabilities

See pros and cons details
Paylocity logo

Paylocity

Reviews Sentiment
 
 
 
1-2(61)
3-4(703)
5(857)
Key Features
HR Management4.0
Payroll Management4.5

User insights about the employee database feature

Reviewers value Paylocity's employee database for its ease of use and comprehensive storage of employee information. They appreciate the secure handling of data and the ability to access and manage records from anywhere. Users highlight the detailed reporting capabilities and the integration with other portals, though some mention occasional issues with data accuracy.

See related user reviews

“Paylocity kept up to date records of my address, phone and email, which made it easy to keep my information consistent with any life changes. I could update this information any time.”
RR

Richard R.

COVID-19 Contact Tracer

“It is simple for us to access and manage employee data, add new employees, and adjust current employee information. ”
ES

Emily S.

Sales Operations, Purchasing, Quality

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,621 verified reviews

Comprehensive HR management

Efficient employee tracking

Flexible customization options

Seamless integration options

Robust payroll management

Cumbersome login security

Frequent technical issues

Inadequate customer support

Challenging implementation process

Confusing user interface

See pros and cons details
BambooHR logo

BambooHR

Reviews Sentiment
 
 
 
1-2(33)
3-4(1,047)
5(2,016)
Key Features
HR Management4.6
Payroll Management4.2

User insights about the employee database feature

Reviewers highlight BambooHR's employee database for its user-friendly interface, centralized data management, and customization options. They find it efficient for storing personal details, employment history, and performance data. Users appreciate the advanced search capabilities and the ability to generate custom reports, though some mention the org chart could be more customizable.
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“BambooHR transforms your HR database from dispersed spreadsheets and paper files to consolidated, organized data that is always available. Moreover, The database's usability, accessibility, and organizational design all are appealing to me. For our business, it was a terrific fit at a reasonable cost.”
OS

Obakeng S.

Projects Director

“BambooHR makes it easy for HR personnel to store and access employee information in a centralized location. This is important because it helps to ensure that HR data is accurate and up0to-date, and it allows HR personnel to easily access and manage employee information as needed.”
Verified reviewer profile picture

Esad S.

Operations Manager

Starting price
10per user /
per month
visit website
Pros and Cons based on 3,096 verified reviews
Verified reviewer profile picture

Comprehensive HR management

Efficient onboarding process

Centralized employee management

Intuitive user interface

Frequent product glitches

Limited payroll management

High and escalating costs

See pros and cons details
Deel logo

Deel

Reviews Sentiment
 
 
 
1-2(36)
3-4(426)
5(3,445)
Key Features
HR Management4.7
Payroll Management4.8

User insights about the employee database feature

Reviewers report that Deel's employee database is easy to use and provides organized access to employee information. They appreciate the secure handling of sensitive data and the ability to manage employees across different countries. Users find the platform intuitive and helpful for remote workers, though some mention limited use due to their roles.
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“The database has what it needs for all out employees in different countries. ”
Verified reviewer profile picture

Jasmin L.

Sr. HR Generalist

“Helps in maintaining employee database effectively for easy access ”
PA

Pronshu A.

Expert Content contributor

Starting price
5per user /
per month
visit website
Pros and Cons based on 3,907 verified reviews
Verified reviewer profile picture

Simplified global compliance

Intuitive user interface

Efficient contractor management

Streamlined payroll processes

High costs for small businesses

High transaction fees

Limited card availability

See pros and cons details
ADP Workforce Now logo
Reviews Sentiment
 
 
 
1-2(201)
3-4(2,788)
5(4,134)
Key Features
HR Management4.3
Payroll Management4.6

User insights about the employee database feature

Reviewers find ADP Workforce Now's employee database helpful for accessing and managing employee information. They appreciate the ability to categorize employees, track attendance and payroll, and store performance data. Users highlight the ease of use and the self-service options for employees, though some mention occasional issues with duplicate profiles.
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“Employee database allows us to categorize all employees, roll out documents and policies to employees. It keeps up with attendance and payroll, and paid time off. Allows documents and performance information to be stored and reviewed. ”
SK

Shanna K.

Supervisor

“The platform's also improves our overall productivity through the outstanding feature for the central employee database for managing my organization's entire workforce, while providing detailed reports that gives us critical insights into our organization's overall productivity.It's an overall win for us.”
Verified reviewer profile picture

ThankGod J.

Chief marketing officer

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 7,123 verified reviews
Verified reviewer profile picture

Detailed paycheck insights

Efficient payroll processing

Comprehensive HR solutions

Convenient tax handling

Helpful learning resources

Frequent password changes

Multiple login problems

Slow support response

Slow website performance

High cost and hidden fees

See pros and cons details
Workday HCM logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(669)
5(1,003)
Key Features
HR Management4.5
Payroll Management4.5

User insights about the employee database feature

Reviewers value Workday HCM's employee database for its comprehensive storage of employee information, including personal details, job history, and payroll data. They find it easy to navigate and useful for accessing org charts and updating employee records. Users appreciate the customizable reporting options and the ability to manage data globally.
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“Workday allows you to store employee information, documents, etc., as well as can give you daily payroll reports as well as job details. ”
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Jordyn W.

Student Trainer

“It contains critical information, such as each employee's personal information, as well as company-related information such as their pay scale, hire date, and more.”
CS

Chitturi S.

Software Engineer II

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,712 verified reviews
Verified reviewer profile picture

Comprehensive tracking features

Integrated HR management

Efficient payroll management

Smooth employee onboarding

Effective employee tracking

Challenging login management

High cost concerns

High cost concerns

Inefficient notification system

Complex click navigation

See pros and cons details
Gusto logo
Reviews Sentiment
 
 
 
1-2(114)
3-4(1,020)
5(3,033)
Key Features
HR Management4.5
Payroll Management4.6

User insights about the employee database feature

Reviewers indicate Gusto's employee database is easy to navigate and centralizes essential employee information, making HR tasks simpler. They appreciate the secure storage of documents and the self-onboarding feature. Users find it helpful for tracking payroll activities and accessing up-to-date employee data, though some note it can be overwhelming with a larger number of employees.
Verified reviewer profile picture
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“Gusto Employee Database has been efficient for our HR management. it centralizes our essential information, and streamlines record keeping and make HR task easy ”
Verified reviewer profile picture

Adebayo E.

DIRECTOR

“You don't have to be worried about data confidentiality, because Gusto assists in managing compliance documents and stores important employee documents securely in the cloud.”
Verified reviewer profile picture

Israel P.

Language Educator

Starting price
49other /
per month
Pros and Cons based on 4,167 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Intuitive and clean interface

Seamless onboarding process

Comprehensive HR management

Easy navigation

Efficient payroll management

Inadequate phone support

Limited reporting capabilities

Slow issue resolution

Account management challenges

See pros and cons details
Dayforce HCM logo
Reviews Sentiment
 
 
 
1-2(28)
3-4(525)
5(498)
Key Features
HR Management4.4
Payroll Management4.5

User insights about the employee database feature

Reviewers highlight Dayforce HCM's employee database for its comprehensive and user-friendly design. They find it easy to navigate and manage employee records, including tax forms and personal data. Users appreciate the accuracy and ease of reporting, though some mention the need for better organization at the database level.

See related user reviews

“Contains vast amounts of employee data which we can report on, certain areas could be better organized at the underlying database/table level.”
ZL

Zach L.

HR Data Analyst

“All employee tax forms, personal data and banking info. are all saved and retrieved from Dayforce”
sK

samia K.

Administrative Assistant

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,051 verified reviews

Comprehensive HR management

Efficient payroll management

Easy learning curve

Integrated modules

Intuitive user interface

High costs and hidden fees

Slow loading times

High cost

Slow issue resolution

Difficult implementation

See pros and cons details
Paychex Flex logo
Reviews Sentiment
 
 
 
1-2(136)
3-4(757)
5(868)
Key Features
HR Management4.1
Payroll Management4.3

User insights about the employee database feature

Reviewers appreciate Paychex Flex's employee database for its organization and ease of access. They find it useful for managing employee records, tracking PTO and sick days, and storing payroll information. Users highlight the simplicity of updating employee data, though some mention it can be tedious to pull information.
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“We are able to keep a better record of our employees setup and information with the employee database feature.”
IB

Ian B.

Prevent Manager

“This is important for PTO and sick days and keeping track of all employees, much like a virtual human resource person.”
Verified reviewer profile picture

Heather C.

Office Manager

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,761 verified reviews
Verified reviewer profile picture

Convenient pay stub access

Streamlined paycheck management

Comprehensive HR management

Remote access convenience

Efficient employee tracking

Slow performance speed

Inconsistent issue management

Complicated login process

Inefficient customer calls

Unreliable clocking system

See pros and cons details
Rippling logo
Reviews Sentiment
 
 
 
1-2(44)
3-4(408)
5(4,061)
Key Features
HR Management4.8
Payroll Management4.8

User insights about the employee database feature

Reviewers appreciate Rippling's employee database for its ease of use, intuitive navigation, and centralized access to all employee information. They find it valuable for managing organizational structure, viewing contact details, and ensuring data integrity. Users highlight the helpfulness of the org chart and the ability to quickly find coworkers' information, though some mention it is not always up-to-date.

See related user reviews

“It has pictures of all my colleagues, who their colleagues are, and who their boss is. This helps me figure out who to go to with questions and who to keep in the loop for major conversations.”
JS

Jason S.

Project Engineer

“We use the application for departmental management. It's easy to look up an employee and know who their manager is, direct reports and locations. We need this info especially because we work remote and our employees are all over the world.”
AC

Angela C.

Sr. Engagement Manager

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 4,513 verified reviews

Intuitive navigation

Intuitive user interface

Streamlined onboarding process

Comprehensive HR management

Centralized accessibility

Limited reporting capabilities

Inconvenient login authentication

Concerns over hidden fees

Performance issues

See pros and cons details

Other Top Rated Human Resources Software with Employee Database in 2026

HiBob logo

HiBob

A modern HR platform for modern business

visit website
HiBob streamlines core HR processes, including onboarding, performance management, and workforce planning, through automation and real-time insights. By centralizing data and workflows, HiBob helps HR leaders save time, stay compliant, and focus on strategic initiatives.

Read more about HiBob

Users also considered
Paycor logo

Paycor

All-in-on HR solution built to modernize people management

visit website
Paycor is an all-in-one, cloud-based HR solution for managing recruiting, onboarding, benefits administration, payroll, time & attendance, talent, and more

Read more about Paycor

Users also considered
Paycom logo

Paycom

HR, talent acquisition, compensation management & payroll

visit website
Paycom offers user-friendly HR and employee-driven payroll technology to enhance the employee life cycle, in a single software. Paycom drives efficiencies, increases data integrity and gives employees power over their HR information through a self-service app.

Read more about Paycom

Users also considered
Odoo logo

Odoo

All-in-one open-source business software

visit website
Odoo HR allows you to centralize all your information and monitor your employees, recruitment, hours worked, evaluations, vacations and attendances from the same place.

Read more about Odoo

Users also considered
HR Hero logo

HR Hero

HR compliance—It's what we do best

visit website
Accomplish more with integrated solutions that provide access to a team of HR experts, plus actionable templates and workflow resources for writing job descriptions, creating and maintaining a digital employee handbook, accurately classifying employees, and automating risk assessments.

Read more about HR Hero

Users also considered
Paylocity logo

Paylocity

One unified platform for HR, Finance, and IT.

visit website
Paylocity's all-in-one HR software helps you shift from admin tasks to strategic growth. Centralize employee data and automate onboarding with customizable workflows. Get AI-driven insights to make informed decisions. Employees get 24/7 mobile access to pay stubs, schedules, and tax forms.

Read more about Paylocity

Users also considered
Leapsome logo

Leapsome

Performance management & personalized learning platform

visit website
CEOs & HR teams use Leapsome to create a continuous cycle of performance management and personalized learning that powers employee engagement and the success of their business. Leapsome combines tools OKRs, Reviews & 360s, Learning & Onboarding, Engagement Surveys, Feedback, and Meetings.

Read more about Leapsome

Users also considered
CompLogix Compensation logo

CompLogix Compensation

Web-based compensation management software

visit website
CompLogix provides an online compensation management software that helps businesses manage pay programs with streamlined automation.

Read more about CompLogix Compensation

Users also considered
One Model logo

One Model

(0)

Cloud-based HR analytic solution for recruiters.

visit website
One Model is a cloud-based human resources (HR) analytics platform that provides organizations with a unified view of their workforce data. With its advanced analytics and machine learning capabilities, One Model enables organizations to make data-driven decisions.

Read more about One Model

Users also considered
BambooHR logo

BambooHR

HR software to manage people, payroll and benefits

visit website
BambooHR® combines essential HR features such as time off management, employee profiles, payroll, applicant tracking, reporting & tracking of training, benefits & salary.

Read more about BambooHR

Users also considered
TalentHR logo

TalentHR

Category Leaders

A fresh, intuitive tool for your HR needs.

visit website
TalentHR is a fresh take on HRIS, an all-in-one tool built for people management success. Streamline your day-to-day people management with TalentHR, a fresh take on HRIS. No IT skills required, all at a reasonable price.

Read more about TalentHR

Users also considered
Spidergap 360 Feedback logo

Spidergap 360 Feedback

360˚ Feedback Software — Easy for Admins and Participants

visit website
Simple, actionable 360° Feedback. Use Spidergap out-of-the-box and start collecting feedback in minutes or customize the 360˚ Feedback process entirely to fit your needs. Spidergap is ISO-certified and GDPR-compliant, dedicated to global data security. No contracts or commitments, use as needed.

Read more about Spidergap 360 Feedback

Users also considered
Deel logo

Deel

Category Leaders

The all-in-one HR platform for global teams.

visit website
Deel is the global payroll platform your HR team will love. Hire anyone in over 150 countries stress-free, with international payroll, local regulatory compliance, global benefits, and more all taken care of in a central, easy-to-use interface.

Read more about Deel

Users also considered
Together Mentoring logo

Together Mentoring

Best-in-class workplace mentorship software

visit website
Together Corporate Mentorship is an enterprise mentorship platform which enables companies of all sizes to implement best-practice workplace mentorship programs for employees using online tools including registration management, scheduling, pairing, development management, reporting, and more.

Read more about Together Mentoring

Users also considered
ImmigrationTracker logo

ImmigrationTracker

(0)

Cloud-based immigration case management platform

visit website
ImmigrationTracker is a cloud-based platform designed to help organizations across legal, manufacturing, retail, utilities, healthcare, and various other sectors streamline immigration case management processes.

Read more about ImmigrationTracker

Users also considered
PerformYard logo

PerformYard

Cloud-based employee performance management software

visit website
PerformYard is a cloud-based employee performance management solution that manages employee reviews, goals, feedback, and employee engagement.

Read more about PerformYard

Users also considered
Lanteria HR logo

Lanteria HR

The most customizable HR platform for companies 50-1000+ emp

visit website
All-in-one HR platform, easy to customize and integrate with Microsoft apps like Office 365 and Teams. Trusted by 250 000+ users.

Read more about Lanteria HR

Users also considered
Document Locator logo

Document Locator

Windows-based document management solution.

visit website
Document Locator is a document management solution with full Windows integration supporting task automation and paperless office deployment.

Read more about Document Locator

Users also considered
Celayix logo

Celayix

AI-based workforce management platform

visit website
Celayix supports HR teams with a centralized hub for employee records, certifications, availability, and documents. Maintain compliance, streamline onboarding, and manage workforce data—all in one secure, organized ecosystem.

Read more about Celayix

Users also considered
HR Partner logo

HR Partner

Simple, all-inclusive online HR Management system

visit website
Manage your employees, and keep their data in our safe & secure cloud platform that is so easy to use you can be up and running within a day.

Read more about HR Partner

Users also considered
Fountain logo

Fountain

High-Volume Hiring for the Hourly Workforce

visit website
Fountain's mobile-first platform is trusted by organizations that rely on an hourly workforce to streamline and scale their recruiting operations across the globe. Fountain enables employers globally to make data-driven decisions and attract the best candidates.

Read more about Fountain

Users also considered
Homebase logo

Homebase

All-in-one platform to manage your hourly team with ease.

visit website
Simple HR tools for small teams: documents, compliance alerts, onboarding, and performance management in one place.

Read more about Homebase

Users also considered
Zigtal logo

Zigtal

Engage, Develop and Retain Talent

visit website
Engage, Develop and Retain Talent.

Zigtal is an answer to Great Resignation!

Zigtal is harnessing employee aspirations with organization goals.

Zigtal delivers value through a unique four-dimensional model to evolve talent and foster a collaborative culture.

Read more about Zigtal

Users also considered
Multiplier logo

Multiplier

Employ Anyone, Anywhere With Full Compliance In a Breeze.

visit website
Multiplier is breaking new ground in empowering businesses of all sizes to build global teams with its global employment platform. Employ full-time employees or contractors in minutes, make accurate payments, and manage them compliantly in any part of the world, without setting up local entities.

Read more about Multiplier

Users also considered
QuickBooks Time logo

Time tracking and payroll management application

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Read more about QuickBooks Time

Users also considered

Key features for Human Resources software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • HR Management: Reviewers appreciate the ability to manage the entire employee lifecycle, including recruitment, onboarding, performance tracking, and compliance, all within one platform. 92% of reviewers rated this feature as important or highly important.
  • Payroll Management: Users value the automation of payroll processes, accurate and timely salary disbursements, compliance with tax regulations, and integration with time tracking systems. 92% of reviewers rated this feature as important or highly important.
  • Time Off Management: Reviewers like the ability to track and manage various types of employee leave, with customizable policies and automated approval workflows. 89% of reviewers rated this feature as important or highly important.
  • Time & Attendance: Users appreciate the accurate tracking of employee work hours, integration with payroll, and the ability to manage multiple shifts and attendance records. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of customizable access levels to protect sensitive data, ensure compliance, and provide appropriate permissions based on roles. 88% of reviewers rated this feature as important or highly important.