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Knowify

Integrated mobile contractor management platform

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Knowify - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: March 2026

Knowify overview

What is Knowify?

Knowify is a mobile contractor management solution for small to medium contracting businesses and construction professionals who want to streamline their workflow for managing projects, scheduling, contracts, invoices, change orders, purchasing, and more. Users are able to track time, submit expenses, and check work orders from any mobile device, as well as sync data in real time.

Knowify provides built-in job costing and project management tools that enable users to estimate jobs and track performance. Project management features are fully integrated with purchasing and timekeeping for real-time monitoring against labor and materials budgets. The platform enables users to prepare bids for commercial GC jobs and contracts for property owners with e-signature capabilities. The built-in change order feature allows users to send change orders out for acceptance while on the go.

Dispatch management features allow users to create service tickets to send to technicians in the field. The platform supports both time and materials, as well as fixed price service tickets. Notifications are sent to on-site workers via mobile app, including additional photos, notes, and more. Users are able to view work orders, clock in and out, as well as add materials while on the go. Maintenance contract management tools enable users to schedule, track and bill service appointments with clients. Users can also get real-time cost and revenue data while jobs are in progress.

Knowify’s invoicing tools help users with billing time and materials, including progress billing, and milestone billing, as well as percentage completion, line-item-based, and more. Users can create AIA-style g702/g703 applications for payments to be submitted to commercial general contractors. Knowify’s mobile app for Android and iOS comes with features for GPS-verified clock in / clock out, timekeeping for on-site crew, and classic timecards. Users can integrate with QuickBooks to sync their list of vendors, classes, purchases, and employees for increased accountant productivity.

Key benefits of using Knowify

Knowify enables organizations to run their entire contracting business, whether within the plumbing, HVAC, solar, painting, electric, landscaping, or roofing industry.

The integrated platform enables contracting businesses to complete all their administrative tasks within one centralized location, including time tracking and scheduling.

Knowify integrates with QuickBooks for syncing transaction data automatically, giving accountants improved visibility on records.

Phases of work by outside subcontractors can be incorporated into the project plan, with invoice reconciliation to ensure the right payments.

Users can create bids and contracts with the company's letterhead and send them through Knowify for electronic signature.

Starting price

99flat rate /
per month

view pricing plans

try for free

Pros & Cons

Customer Support

Pricing

Cost Tracking

Ease of Use

Billing

Knowify’s user interface

Ease of use rating:

4.5

(109)

Knowify pros, cons and reviews insights

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

3-4(42)

5(67)

What do users say about Knowify?

The submittal process is not ideal, the flow is difficult to manage and it is lacking some functionality that would be nice to help manage the submittal process.

Select to learn more

Who uses Knowify?

Based on 109 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Construction

Electrical/Electronic Manufacturing

Accounting

Real Estate

Others

Use cases

Project Management

Job Costing

Time and Expense

Quoting

Construction Accounting

Knowify's key features

Most critical features, based on insights from Knowify users:

Project time tracking

4.0

(2)

General ledger

4.5

(2)

Project accounting

5.0

(2)

Subcontractor management

4.0

(2)

Project management

3.8

(4)

Workflow management

4.0

(2)

All Knowify features

Features rating:

4.2

(109)

Timesheet management

4.3

(3)

Job tracking

4.7

(3)

Job scheduling

5.0

(1)

Job management

4.5

(2)

Change order management

5.0

(6)

Historical database

5.0

(1)

For commercial and/or industrial electrical contractors

5.0

(1)

Expense tracking

5.0

(5)

Equipment tracking

4.5

(2)

Document storage

5.0

(1)

Document management

4.5

(6)

Dispatch management

5.0

(1)

Customizable templates

4.0

(1)

Contractor database

4.0

(1)

Customizable reports

4.0

(2)

Customizable fields

4.0

(1)

Cost estimating

4.0

(5)

Customer database

1.0

(1)

Accounting

5.0

(1)

Time tracking

5.0

(3)

Accounts payable

5.0

(1)

Service history

1.0

(1)

Activity dashboard

4.0

(2)

Sales pipeline management

5.0

(1)

Reporting & statistics

5.0

(1)

Quotes/Estimates

4.7

(3)

Price/Margin management

4.5

(2)

Bid management

4.8

(4)

Billing & invoicing

4.6

(11)

Multiple projects

4.6

(11)

Budget control

5.0

(1)

Mobile app

5.0

(3)

Budget tracking

4.3

(3)

Lead management

5.0

(1)

Invoice management

5.0

(3)

Project tracking

4.8

(8)

Access controls/permissions

4.6

(5)

Accounting integration

4.4

(7)

Proposal generation

4.3

(6)

Third-Party integrations

3.7

(3)

Project planning/scheduling

3.7

(6)

Task management

3.7

(7)

CRM

3.0

(1)

Activity tracking

4.0

(2)

Scheduling

4.4

(5)

Real-Time updates

4.0

(2)

Reporting/Analytics

3.0

(1)

Milestone tracking

4.0

(1)

Mobile access

3.3

(7)

Task scheduling

3.5

(4)

Project templates

(0)

Audit trail

5.0

(1)

Projections

(0)

Proposal management

(0)

Purchase order management

5.0

(1)

Qualification tracking

(0)

Work order management

(0)

Project scheduling

(0)

Project Estimating

(0)

Project billing

(0)

Progress tracking

(0)

Progress reports

(0)

Production Cost Tracking

(0)

Pricing management

5.0

(1)

Automated scheduling

(0)

Plumbing estimating

(0)

What-if analysis

(0)

Timer

(0)

Time & expense tracking

(0)

Technician management

(0)

Task progress tracking

2.5

(2)

Supplier management

(0)

Subcontractor monitoring

(0)

Status tracking

(0)

Staff calendar

(0)

Accounts receivable

(0)

RFI & submittals

(0)

Resource management

(0)

Rescheduling

(0)

Reporting/Project tracking

(0)

Alerts/Notifications

(0)

Real-Time reporting

(0)

Real-Time data

(0)

API

(0)

QuickBooks integration

(0)

For plumbing industry

(0)

Collaboration tools

(0)

For aec industry

(0)

Financial management

(0)

File storage

(0)

Commercial

(0)

Estimating

(0)

Communication management

(0)

Electronic signature

5.0

(1)

Electronic payments

(0)

Electrical estimating

(0)

Compliance management

4.0

(1)

Construction Breakdowns

(0)

Contact management

(0)

Data import/export

(0)

Contract/License management

(0)

Contractor management

(0)

Cost database

(0)

Customizable branding

(0)

Customer portal

(0)

Customer management

(0)

Cost tracking

5.0

(1)

Cost-to-Completion tracking

(0)

Permit management

(0)

Percent-Complete tracking

4.0

(1)

Payment processing

(0)

Overrun Reporting

(0)

Offline access

(0)

Bills of material

(0)

Mobile signature capture

(0)

Budget management

(0)

Materials management

(0)

Maintenance scheduling

(0)

Location tracking

(0)

Budgeting/Forecasting

(0)

Labor cost reporting

(0)

Calendar management

5.0

(2)

Calendar/Reminder system

(0)

Catalog management

(0)

Job costing

4.0

(1)

Client portal

(0)

Inventory management

(0)

Client tracking

(0)

GPS

(0)

Gantt/Timeline view

(0)

For residential

(0)

Knowify alternatives

Knowify

4.5

(109)

visit website

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Ease of Use

4.4

Features

4.2

Value for Money

4.4

Customer Support

4.7

Asana

4.5

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Free version

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monday.com

4.6

(5.7K)

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Free trial

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Smartsheet

4.5

(3.4K)

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No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

Knowify pricing

Value for money rating:

4.4

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

Core

Per month

Features included:

Contract and Change Order Management
Ios/Android App for Field Crews
Progress and AIA-Style Billing
Project Management
Purchase Orders
Simple Scheduling
Standard Customer Support
Sync With Quickbooks Online
Time Tracking

Advanced

249

Per month

Features included:

Advanced Document Management
Advanced Project Management
Advanced Scheduling With Job Board
Growth Reporting
Subcontractor Management
Template Layout Design
Up to 2h of Training Included
Zapier Integration

Unlimited

No pricing info

Features included:

Advanced Subcontractor Management
Advanced Submittals
Advanced User Permissioning
Customer Portal
Enterprise Reporting
Overtime Management
Priority Customer Support
Unlimited No-Access Users
Up to 5h of Training Included

Service Pro

Per month

Features included:

Real-time Dispatching
Detailed Equipment History
Appointment Reminders
Payment Processing
Map View of Service Tickets
Inventory Management

User opinions about Knowify price and value

Value for money rating:

4.4

(109)

To see what individual users think of Knowify's price and value, check out the review snippets below.

“We enter all our AR and AP transactions into Knowify and it syncs beautifully with QB. Absolutely love the built in AIA billing format and the ability to email out of the application.”

Kathy M.

Accounting Manager

“I LOVE the invoicing system and contracts and having it sync with emails its great. Also the employees ability to check into a specific job.”

Kristin K.

Vice President

Knowify integrations (9)

Integrations rated by users

We looked at 109 user reviews to identify which products are mentioned as Knowify integrations and how users feel about them.

QuickBooks Online

Integration rating: 4.1 (9)

“We sometimes have syncing issues with job data and sometimes the expenses don't hit the correct GL account even though they are set up correctly in Knowify.”

“The syncing between QBO & Knowify is incredible and really helps our team to manage our projects! ”

“It was suppose to help with categorization but made it more complicated so we unsynced”

Geni L.

Business Manager

1/3

Zapier

Integration rating: 2.0 (2)

“We attempted to connect Knowify to Docusign to help minimize the contract writing. We hired a company to help us set this up and still are not able to get it working correctly. The backend of how Zapier reads knowify is complicated”

“Unfortunately I'm not as up to speed with zapier and only find limited need for it.”

Taylor C.

Managing Partner

1/2