Asset Essentials Pricing, Features, Reviews & Comparison of Alternatives

Asset Essentials

Web-based CMMS system for SMBs

4.26/5 (122 reviews)

Asset Essentials overview

What is Asset Essentials?

Asset Essentials by Dude Solutions is a web-based computerized maintenance management system (CMMS) designed primarily for small and midsized businesses. The solution helps in automating maintenance workflow and tracking maintenance schedules for fixed assets and in-house equipment. Established in 2007, Dude Solutions currently caters to various industry segments including healthcare, government, and manufacturing across the United States and Canada. York County, Hart Industries, and Georgia Aquarium are some of its listed customers.

Asset Essentials is a suite comprising two integrated applications: A work order application for managing work order requests as well as tracking status and a planned maintenance application for creating and assigning work orders. Clubbed together, the modules offer a complete maintenance management solution. The suite helps in receiving a centralized request, automating maintenance workflow and generating reports for various users.

The planned maintenance application allows manager/supervisor to create recurring maintenance schedules and assigns work requests to the respective team. Users can also integrate planned maintenance work orders with their existing energy management systems or building automation systems. The solution offers step by step wizard for creating scheduling and assigning new work orders to maintenance teams. It also displays the estimated cost of materials and labor needed for upcoming work requests.

The work order module enables users to receive, schedule and manage maintenance history. It helps in recording labor and purchase transaction into a report which can be accessed online anytime or exported into multiple formats for future reference. The solution includes an interactive calendar to view schedules and resources booked for the day or event.
facilitydude.com

Pricing

Pricing options
Subscription
Value for money
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Devices

Business size

S
M
L

Markets

United States, Canada

Supported languages

English
Asset Essentials screenshotPepsi Bottling Ventures TestimonialAsset Essentials screenshotAsset Essentials screenshotAsset Essentials screenshotAsset Essentials screenshotDude Solutions Brand Story

Asset Essentials user reviews

Value for money
Features
Ease of use
Customer support
  4.1
  4.1
  4.1
  4.6
Caleb Huelsbeck

Asset Essentials

Used daily for less than 6 months
Reviewed 2020-03-09
Review Source: Software Advice

Overall the company has been very good to work with. They are very responsive to questions and issues, and have been there every step of the implementation.

Pros
Asset Essentials has a very easy to use platform and mobile app. It allows my technicians to stay on the move across our 5 facilities. They are no longer tied to a desk top for work order info and completion.

Cons
The only con i have seen is the system does not change the equipment status to unavailable when there is an in progress work order.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Arend VanderBent

So far so good.

Used daily for less than 6 months
Reviewed 2020-10-06
Review Source: Software Advice

Pros
Too early to say what I like most, but very happy with the flexibility of the system and customer service. Lot's of tutorials.

Cons
Too early to tell. Only been using for a few days.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Holly Soloai

SchoolDude User Friendliness

Reviewed 2015-04-29
Review Source: Software Advice

Pros
My overall thoughts of schooldude would be that it serves it purpose for scheduling event but it really is not user friendly. The amount of time that it takes for a new user to complete a proposal to schedule an event is pretty tedious.

Cons
I am not a new user so it is easy for me to access and set of events but even explaining to new users is hard because of the lay out. I think it needs to be more simplistic. For example like when you turn on a new Iphone it asks for a piece of information then you hit next and it asks for another. Then it populates all your information for you to review at the end. One other flaw that I noticed in it for billing purposes is that it does not send an email notification when something new is put on to the calendar. Which would be really helpful when something is added last minute if the invoices are already completed for that day. I am not a veteran and do not know all the ins and outs of schooldude, but I do think these fixes could improve the users experience on it.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Robert Fourt

Great value and pretty full featured

Used daily for 1-2 years
Reviewed 2019-11-25
Review Source: Capterra

Pros
This CMMS is fairly easy to learn and to use. I like that it has a "requester" function so rank-and-file employees can enter requests for work/service. Setup is pretty intuitive, though some choices need to be thought out thoroughly. We use it for maintenance and sanitation, both of which are a big deal for us as we fall under food safety protocols (we are a food service distributor). The import function is especially useful during setup. It's nice that you can attach photos/documents to assets.

Cons
I wish it supported handheld units with integrated barcode scanning (like the Zebra TC70). Work order generation from PMs works well but it defaults all work orders to be due at midnight. We have to show that work orders are due at particular times of day (shifts). It would also be nice to have a "true" inspection program. Take fire extinguishers. It would be nice if you could walk through the warehouse, scan the barcode on the extinguisher, mark as pass/fail and move on to the next one. Their inspection doesn't quite work as seaemlessly as that.

Response from Dude Solutions


Hi Robert, thank you for taking time to leave a review! We appreciate your input and happy to hear Asset Essentials is beneficial to you and your team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Beth Lee Spinner

Reviewed 2013-05-07
Review Source: Software Advice

Our Facilities Management Department covers the operations of 24 town buildings in our municipality. These buildings also include three elementary schools and one middle school. Our maintainers and custodians handle all aspects of these buildings, from cleaning and grounds work, to repairs, HVAC and inspections (just to name a few). Prior to Maintenance Edge we utilized two work order systems. School staff used an in-house request system through our IT Department, while all other town employees utilized a purchased software (MP2). My position is that of Administrative Assistant and I am the one individual that processes all work requests for our office. This meant switching back and forth between our two systems making sure all requests were processed. Work requests were not addressed during any absences from the office (vacation, etc.), thus sitting in queue until my return. Also, there was not a concise record of completed tasks. I am still the one individual in our organization who uses MaintenanceEdge on a full time basis. However, we have now added our maintainers and custodians as daily users of this program. When we began using it in November of 2012, I realized how simple and flexible this program was. It has met all of our needs, and as I continue to use the system, I find more and more areas we can adapt to its use. It has been extremely helpful in reducing the amount of daily work order processing, as so much is now automated through the program. Instant notification to our maintainers' cell phones and email gives immediate contact on requests and tasks, thus eliminating any delays during my out-of-office time. Automatic routing also eliminates the need to forward work orders to the proper maintainer, since notification is within minutes. This function also allows our maintainers to check on work orders when at a specific building, thus eliminating duplicate travel time. This has greatly improved the productivity of our department. We have also taken advantage of the automated reports function, which generates and emails the specific building reports to the proper individuals on a weekly basis. Everyone, including building directors and principals, are "on the same page" with updates and tasks. MaintenanceEdge definitely helps us all communicate more effectively and efficiently. Finally, from the standpoint of the "requesters" at our many buildings, they find it very user friendly. One 20-30 minute training session was all it took to get all users up and running. The transition has been very smooth, especially with the added assistance from the FacilityDude support staff. They are easy to contact, always friendly, and have the correct answers and information that is needed; and if not, they continue to work on any issues until they are solved. I've recommended MaintenanceEdge to a number of colleagues in local governments in my area. It is a user-friendly system with fantastic customer support. From my standpoint, it is a blessing, and has done wonders for our department!

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Asset Essentials pricing

Pricing options
Subscription
View Pricing Plans

Contact Dude Solutions for pricing information or a quote.

Asset Essentials features

API
Automatic Notifications
Inventory Management
Real Time Reporting
Workflow Management

Activity Dashboard (629 other apps)
Activity Tracking (346 other apps)
Audit Trail (341 other apps)
Auditing (386 other apps)
Billing & Invoicing (322 other apps)
Compliance Management (431 other apps)
Customizable Reporting (435 other apps)
Data Import/Export (414 other apps)
Document Management (362 other apps)
Document Storage (343 other apps)
Inventory Tracking (363 other apps)
Monitoring (332 other apps)
Real Time Data (359 other apps)
Reporting & Statistics (595 other apps)
Third Party Integration (478 other apps)

Videos and tutorials

Additional information for Asset Essentials

Key features of Asset Essentials

  • Computerized maintenance management system
  • Automated email notifications
  • Interactive calendar
  • Automated communication with end users
  • Technician management
  • Enterprise asset management
  • Fixed asset management
  • Service history tracking
  • Generate performance reports in real-time
  • Recurring tasks
  • Centralized requests processing
  • Track online status of work requests
  • Automatically record labor and purchase transaction
  • Automate the approval and assignment of work orders
  • Automated maintenance workflow
  • Scheduling
  • Simple reporting feature
  • Daily, weekly, monthly or quarterly reports
  • Create maintenance schedules
  • Inventory control
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Benefits

Give your team anytime, anywhere access to the information and tools they need to do their jobs on our cloud-based platform. Manage all work orders, assets and maintenance activity in one central location with improved communication.

Eliminate paper and digitize work orders to make your team’s jobs easier and more streamlined with request automation, inventory management and work order prioritization.

See the current state of your operations and develop a plan for the future. Drive decision-making with configurable data analysis and built-in reports from a central dashboard.

Find smarter solutions to tough operations challenges by empowering your team to do more impactful work. With better tools in hand, you can better serve your organization.