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Top Rated Resource Management Software with Access Controls/Permissions in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions enhance data security, promote collaboration, and ensure compliance. They allow customization of data visibility based on job roles, streamline workflow efficiency, and protect sensitive information. Our reviewers in resource management software rated this feature as highly important.

4 Best Resource Management Software with Access Controls/Permissions

  • Asana
  • Smartsheet - Highest rated for access controls/permissions
  • Jira
  • Airtable

See other top Resource Management products with access controls/permissions

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the resource management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for access controls/permissions based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Asana logo
4.5
(13.5K)

User insights about the access controls/permissions feature

Reviewers indicate that Asana's access controls and permissions are crucial for data security and effective project management. They appreciate the flexibility to tailor access levels at multiple levels, such as role, project, and task, ensuring organizational data remains secure. Users find it easy to assign roles and manage permissions, enhancing collaboration and accountability. However, some users wish for more granular control and find the process of granting permissions occasionally slow or cumbersome.
“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
Verified reviewer profile picture

NENA C.

Teacher

“Data security is paramount for data analysts. Asana offers robust access controls and permissions, ensuring that sensitive data and projects are accessible only to authorized team members.”
Verified reviewer profile picture

Eric R.

Data Analyst

Resource Management key features coverage

Asana offers 6 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling5.0
Multiple Projects4.6
Capacity Management4.7
Project Planning4.5
Task Management4.7
Calendar Management4.5

Pros and cons based on 13,544 verified reviews

59% of users rated Asana 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 13,544 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Cons:

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details

Pricing

Starting price:$10.99 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Smartsheet logo
4.5
(3.4K)

User insights about the access controls/permissions feature

Reviewers appreciate Smartsheet's robust access controls and permissions, which allow for granular management of who can view, edit, or manage sheets and workspaces. They find it essential for collaboration, enabling the sharing of dashboards and sheets with specific roles such as editors and viewers. Users report that the software provides a secure environment with customizable permission settings, ensuring data integrity and security. However, some find the process of changing permissions for different folders cumbersome and note that recent changes require guest users to have a license for read-only access.
“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
Verified reviewer profile picture

Saeed E.

Applications and Platforms Testing Engineer

“This allows us to have project team members edit things to notify me that tasks have been completed while also keeping some users as viewers only so they can't accidentally alter something when all they need is to view it.”
LW

Leslie W.

Senior Designer

Resource Management key features coverage

Smartsheet offers 6 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling4.5
Multiple Projects4.5
Capacity Management4.0
Project Planning4.5
Task Management4.5
Calendar Management4.5

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Jira logo
4.4
(15.3K)

User insights about the access controls/permissions feature

Reviewers highlight Jira's comprehensive access controls and permissions, which allow for detailed customization based on user roles and responsibilities. They find it essential for maintaining data security, project integrity, and compliance. Users appreciate the ability to control access to specific sections and tasks, though some find the permission settings complex and cumbersome to manage. They report that while the granularity is beneficial, it can also be confusing, and suggest improvements for a more intuitive user experience.
“Access Controls and permissions are important in Jira as it manages the hierarchy of content controls among team members that work collaboratively in software development projects. Only users with permissions will be able to access and view certain material for which they are eligible.”
Verified reviewer profile picture

Syed M.

Engineer

“What I like about "Access Controls/Permissions" in Jira is the ability to customize user access based on roles and responsibilities. This ensures that team members can only view and edit relevant information, enhancing security and reducing the risk.”
Verified reviewer profile picture

Abu R.

Software Engineer

Resource Management key features coverage

Jira offers 6 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling4.3
Multiple Projects4.6
Capacity Management5.0
Project Planning4.5
Task Management4.6
Calendar Management4.3

Pros and cons based on 15,309 verified reviews

55% of users rated Jira 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 15,309 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Cons:

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details

Pricing

Starting price:$7.91 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Airtable logo
4.7
(2.2K)

User insights about the access controls/permissions feature

Reviewers value Airtable's access controls and permissions for their ability to manage who can view, edit, or delete content. They find it straightforward to set up and appreciate the defined user roles, though some desire more granular control. Users report that the software is efficient in keeping data secure and managing permissions, but note that it can be costly as each user requires an account. Some also find the process of sharing bases with external collaborators challenging and expensive.
“this tools gives specific permissions on what they can edit in the workspace. We can select permission level for each of the collaborators”
JB

Jane B.

marketing Manager

“Being able to mark certain need-to-know columns as hidden for access levels, and read-only views for non-technical users. ”
Verified reviewer profile picture

Dylan C.

Lead Developer

Resource Management key features coverage

Airtable offers 4 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling
Multiple Projects4.5
Capacity Management
Project Planning4.5
Task Management4.6
Calendar Management4.5

Pros and cons based on 2,222 verified reviews

70% of users rated Airtable 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,222 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective organization tools

Extensive customization options

High flexibility and adaptability

Comprehensive project management

Efficient project tracking

Cons:

Restrictive usage limitations

High cost concerns

Limited formula capabilities

Inconsistent mobile and desktop versions

Challenging user access management

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Resource Management Software with Access Controls/Permissions in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is project and resource management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize.

Read more about Jira

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

Asana is a resource management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
monday.com logo

Project management software

The smart way to maximize your team's resources, this collaborative platform provides managers with instant clarity on their team's capacity at a glance. Start within an hour using pre-made templates. Then redistribute your team's workload by reassigning tasks to remove bottlenecks proactively.

Read more about monday.com

Users also considered
ClickUp logo
Category Leaders

Productivity platform for marketing agencies

With ClickUp, you can manage resources visually and even drag and drop to move tasks to and from different resources! You can easily see who is ready for more tasks, and who might be overloaded. Measure workload and capacity based on number of tasks completed, time estimated, or agile/scrum points.

Read more about ClickUp

Users also considered
Smartsheet logo
Category Leaders

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Wrike logo

AI powered workflow management platform

Ensure the highest-priority projects have ample coverage with Wrike. Get full visibility into resource allocation across the entire organization.

Read more about Wrike

Users also considered
Float logo
Category Leaders

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Adobe Workfront logo
Category Leaders

Online enterprise work management software

Use artificial intelligence to align the right people to the right work based on their schedules, roles, and availability. Adobe Workfront helps organizations match work to employees to balance workloads; reduce burnout; and enable accurate forecasting, capacity planning, and decision making.

Read more about Adobe Workfront

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite’s resource management solution optimizes staffing and utilization by minimizing bench time and ensuring that qualified resources are working on the right projects.

Read more about NetSuite

Users also considered
GanttPRO logo
Category Leaders

Online Gantt chart software for project management

Online project management tool based on Gantt charts. Intuitive interface, nice UX/UI design, powerful features at affordable prices.

Read more about GanttPRO

Users also considered
Paymo logo
Category Leaders

Task Management, Time Tracking, and Accounting for SMBs

Work and project management software for small teams of up to 20 people. Paymo offers time tracking, task management, resource scheduling, invoicing, and online payments. Try it for free!

Read more about Paymo

Users also considered
Teamwork.com logo
Category Leaders

Profit from every client demand.

Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably.

Read more about Teamwork.com

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Roadmaps provides comprehensive resource management capabilities — so you can successfully deliver major initiatives, product releases, and projects on time. Optimize resource allocation based the effort needed and the team's capacity. Set the team up for success and meet your objectives.

Read more about Aha!

Users also considered
Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Zoho Projects is a project management tool that allocates resources efficiently, optimises utilization, and improves team productivity.

Read more about Zoho Projects

Users also considered
BigTime logo
Category Leaders

AI-powered scoping, project, time, and billing software

BigTime helps reduce operational costs, align talent to projects, accelerate payments, and enable decision-making. With 20+ years of experience, BigTime can get you up and running quickly, operate with flexibility and agility, and enable you to solve today’s challenges and scale with you tomorrow.

Read more about BigTime

Users also considered
Resource Guru logo
Category Leaders

Resource management solution for busy teams

The blissfully simple resource management tool that helps busy teams keep projects on track. See team availability and find the perfect person for every job. Schedule at speed and keep everyone aligned on upcoming work. Get insights on forecast vs actuals and utilization across projects and clients.

Read more about Resource Guru

Users also considered
Avaza logo
Category Leaders

All-in-one, client-focused project management for teams.

Plan and optimize team workloads with real-time scheduling, capacity tracking, and utilization insights across projects.

Read more about Avaza

Users also considered
Replicon Time Tracking logo

Cloud-based project time tracking platform

Replicon Time is a leading cloud-based project time tracking platform that helps mid-market and enterprise organizations manage time, projects, and workforce operations with accuracy and confidence.

Read more about Replicon Time Tracking

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE project planning and resource management platform used by over 12 million businesses worldwide.

Read more about Bitrix24

Users also considered
Portfolio Manager logo

Software for automatically managing and scheduling projects

LiquidPlanner is a resource management solution that uses predictive scheduling to dynamically adapt to change and manage project uncertainty. Experience automatic resource leveling across your entire project portfolio and have confidence the right people are working on the right things.

Read more about Portfolio Manager

Users also considered
Birdview logo

Software for managing multiple projects, tasks, and teams

Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Read more about Birdview

Users also considered
Prism PPM logo
Category Leaders

Cloud-based PPM for complete project portfolio management

Leading PPM and Project Management tool for PMOs. Top Gartner MQ rating. Gantt, Kanban, Resource Mgt, JIRA Sync, MSP Sync, & Dashboards.

Read more about Prism PPM

Users also considered
ActiveCollab logo

A productivity and collaboration workspace for teams

Get the most out of your team and allocate your resources in the most efficient way. ActiveCollab Workload is a feature you need to avoid burnout, get clarity, and manage multiple projects at once. Save time and money for better results and better teamwork!

Read more about ActiveCollab

Users also considered

Key features for Resource Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Resource Scheduling: Reviewers value the ability to allocate tasks based on team availability, visualize workloads, and avoid resource conflicts efficiently. 98% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Users appreciate managing multiple projects simultaneously, organizing them with ease, and tracking progress through dashboards and reports. 95% of reviewers rated this feature as important or highly important.
  • Capacity Management: Reviewers highlight the in-depth visibility into team workloads, forecasting capacity needs, and optimizing resource allocation. 94% of reviewers rated this feature as important or highly important.
  • Project Planning: Users find planning tools helpful for visualizing timelines, managing tasks, and integrating with time tracking for streamlined project management. 93% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers emphasize the importance of organizing tasks, assigning responsibilities, and tracking progress to ensure timely completion. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users benefit from visualizing schedules, avoiding conflicts, and coordinating team availability effectively. 91% of reviewers rated this feature as important or highly important.