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Top Rated Project Management Software with Search/Filter in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

The search/filter capabilities in project management software improve efficiency by allowing users to quickly locate specific tasks, files, or records. They enhance organization, facilitate navigation, and support better task and project management. Our reviewers in project management software rated this feature as highly important.

8 Best Project Management Software with Search/Filter

Product
User rating
Starting price
Basecamp logo
4.4
(14.4K)
15
per user/per month
Jira logo
4.4
(15.3K)
7.91
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month

See other top Project Management products with search/filter

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Management software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Task Management4.5
Project Planning/Scheduling4.3

User insights about the search/filter feature

Users find Basecamp's search/filter functionality helpful for locating content and navigating projects. They appreciate the ease of finding old files and specific topics, though some mention occasional difficulties with the search feature not always returning expected results. Reviewers value the convenience and accuracy of the search capabilities.
Verified reviewer profile picture
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“The best part of the search is that it takes into consideration the context within which I am searching. Thus the results are filtered to sustain only the relevant ones, and I don't have to do a lot of work reading through everything.”
Verified reviewer profile picture

Prosper A.

Student

“The search is comprehensive and quick and I can search any value and it brings up whatever I need. It helps me spotlight subjects as well. A very nice feature. ”
Verified reviewer profile picture

Cameron K.

Director

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,468)
Key Features
Task Management4.6
Project Planning/Scheduling4.5

User insights about the search/filter feature

Reviewers highlight Jira's powerful search/filter capabilities, particularly the advanced JQL (Jira Query Language) for precise searches. They find it easy to locate tasks, tickets, and project information using various attributes. Users appreciate the ability to save searches and filters, though some mention the need for faster search results.

See related user reviews

“Jira dedicated search tab is particularly useful by incorporating both a basic and advanced search bar that easily tracks information on project status and task assignee among others. This further increases the efficiency of the software.”
CN

Charles N.

Marketing Executive

“What I love about Jira is its search/filter functionality when looking for a particular issue. The filter you can select to look for an issue just by entering the key words is so useful and I find myself using it all the time. It saves me so much time and effort hunting through thousands of issues to find what I want.”
BT

Brahim T.

Freelancer

Starting price
7.91per user /
per month
Pros and Cons based on 15,312 verified reviews

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,678)
5(14,572)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the search/filter feature

Reviewers appreciate Trello's search/filter capabilities for quickly finding tasks, even those from a year ago. They find it easy to navigate through boards and filter items based on priority. Users highlight the usefulness of this aspect when managing numerous tasks, though some suggest more powerful search options similar to Jira's JQL.
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“Able to navigate through and filter item you require based on priority. ”
Verified reviewer profile picture

Karabo D.

Lead Process Engineer

“Love this feature! Helps me find everything throughout all my boards.”
SS

Sonia S.

Owner

Starting price
5per user /
per month
Pros and Cons based on 23,487 verified reviews
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,551)
5(2,077)
Key Features
Task Management4.3
Project Planning/Scheduling4.5

User insights about the search/filter feature

Reviewers indicate that Confluence's search/filter capabilities are important for navigating large knowledge bases. They appreciate the ability to use keywords, tags, and advanced search options, though some find the search results imprecise. Users value the efficiency of finding relevant documents and content, despite occasional challenges with the search functionality.
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“The search and filtering capabilities in Confluence greatly enhance the efficiency of finding information. Users can quickly locate relevant documents, pages, or content by using keywords, tags, or other search criteria. This feature reduces the time spent searching for information, improving productivity and decision-making.”
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Ezekiel K.

Data scientist

“Confluence's powerful search functionality makes it easy for users to find relevant information quickly. This is crucial for avoiding duplication of efforts, reducing time spent searching for information, and improving overall efficiency.”
AN

Ashish N.

Salesforce Consultant

Starting price
5.42per user /
per month
Pros and Cons based on 3,663 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,938)
5(3,717)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the search/filter feature

Reviewers indicate that monday.com's search/filter capabilities are essential for quickly locating tasks, projects, or updates. They appreciate the ability to filter by columns and various conditions, which streamlines navigation and task management. Users find the feature intuitive and time-saving, especially when handling large volumes of data.

See related user reviews

“The Search/Filter feature in monday.com is essential for quickly locating specific tasks, projects, or updates, saving time and ensuring team members can focus on relevant information amidst large volumes of data.”
BM

Bharat M.

SEO Specialist

“Search and filter functionalities in monday.com empower you to quickly find specific information within your projects, streamlining navigation and task management.”
GS

Girish S.

Operations Engineering Management

Starting price
9per user /
per month
Pros and Cons based on 5,726 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,387)
5(2,048)
Key Features
Task Management4.5
Project Planning/Scheduling4.6

User insights about the search/filter feature

Users report that Smartsheet's search/filter functionality enhances productivity by allowing easy and accurate searches within large datasets. They value the ability to create, save, and share filters, though some mention occasional issues with filters not displaying desired results. Reviewers appreciate the quick and precise search capabilities for managing projects and client information.
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“Search and Filter function saves a lot of time - in daily work and planning; like the ability to save filters so they do not need to be repeated, and the ability to clone/copy filters to create new filters, saving a lot of time.”
Verified reviewer profile picture

Steve P.

Senior Specialist

“The Search and Filter functionality in Smartsheet is a key feature that enhances productivity and efficiency in managing large datasets and collaborating on projects.”
CS

Chitturi S.

IT Compliance Engineer II

Starting price
12per user /
per month
Pros and Cons based on 3,482 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,266)
5(8,051)
Key Features
Task Management4.7
Project Planning/Scheduling4.7

User insights about the search/filter feature

Reviewers appreciate Asana's powerful search/filter capabilities for quickly finding tasks and files. They find the feature easy to use and effective for narrowing down task lists by various criteria. Users highlight the importance of this aspect for collaboration and maintaining efficiency, though some suggest improvements for the file search function.

See related user reviews

“The search/filter feature in Asana is very powerful and allows you to quickly narrow down your task list to find the specific task you are looking for. It also allows you to filter your tasks by various criteria such as due date, assignee, project, and so on.”
YJ

Yashovardhan J.

Researcher

“I often search for past tasks when a similar request comes through our request form. Searching in Asana is easy, accurate, and a great tool for reviewing past decisions/actions. ”
SI

Sarah I.

NetSuite Administrator

Starting price
10.99per user /
per month
Pros and Cons based on 13,547 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(640)
5(2,052)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the search/filter feature

Users report that Notion's search/filter capabilities are essential for quickly locating notes, tasks, and projects. They appreciate the ability to apply tags and keywords, though some find the search options unintuitive. Reviewers value the speed and efficiency of the search, especially when managing large workspaces, and mention the usefulness of the new AI assistant.
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“Notion is great with filtering out your notes based on different categories. You can create new attributes or tags and apply them to a card in Notion. Through this, it is easy to see at a glance which cards belong to which categories. You can also create tables in Notion and apply filters and sort through the columns, which is very useful when it comes to note taking. ”
KV

Karen V.

Software Engineer

“I like the Search/Filter in Notion because it allows you to quickly search certain words or topics and makes it easier to narrow down what you're looking for, especially when you have lots of notes to go through.”
Verified reviewer profile picture

Jose L.

Salesman - Engineer

Starting price
12per user /
per month
Pros and Cons based on 2,709 verified reviews
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Other Top Rated Project Management Software with Search/Filter in 2026

monday.com logo

monday.com

Project management software

visit website
Join more than 152,000 customers who plan, manage, and track projects smarter with monday. com - the customizable platform built to adapt to your way of working. Streamline workflows with no-code automations, centralize work by integrating your favorite apps, and collaborate in real-time.

Read more about monday.com

Users also considered
NetSuite logo

NetSuite

AI-powered cloud-based business management suite

visit website
NetSuite Project Management centralizes all project information to allow project managers and team members to easily collaborate and maintain current and accurate project status. Automate project creation, track percent complete, time budgeted and time spent on project tasks.

Read more about NetSuite

Users also considered
Jira logo

Jira

Project management and work tracking software

visit website
Jira is project management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Confluence logo

Confluence

Remote team collaboration and knowledge workspace

visit website
Confluence seamlessly integrates with Jira Software, provides one place for all your documentation, and eases communication across teams to help you ship faster

Read more about Confluence

Users also considered
Bitrix24 logo

Bitrix24

All in one business management workspace

visit website
Bitrix24 is a leading FREE cloud, mobile and on-premise (open source code) project management solution with over 12 million users. Gantt, Kanban, Time Tracking, Resource Planning, Client Management, Billing and Invoicing.

Read more about Bitrix24

Users also considered
Smartsheet logo

Smartsheet

Online work execution platform for businesses of all sizes

visit website
Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts.

Read more about Smartsheet

Users also considered
Asana logo

Asana

Project tracking and workflow management platform

visit website
Asana is a project management platform platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Celoxis logo

Celoxis

AI-enabled platform for streamlining project management

visit website
Celoxis is an AI-powered project management tool that optimizes planning, execution, & delivery. With real-time dashboards, automated workflows, & predictive analytics, it keeps teams on track & within budget. Scalable & collaborative, it supports cloud & on-premise deployment for efficient delivery

Read more about Celoxis

Users also considered
Zoho Projects logo

Zoho Projects

Project Management, Collaboration and Bug Tracking

visit website
Zoho Projects is an online project management tool that helps teams plan, track, and collaborate on tasks with ease.

Read more about Zoho Projects

Users also considered
Aha! logo

Aha!

Platform for strategic product roadmapping

visit website
Use Aha! Roadmaps and Aha! Teamwork together to manage product launches and projects in a unified environment. Define clear priorities, set timelines, and complete all tasks. Create a Gantt chart, assign activities, optimize resource allocation, streamline workflows, and track progress.

Read more about Aha!

Users also considered
Adobe Workfront logo

Adobe Workfront

Online enterprise work management software

visit website
Manage projects and portfolios to minimize redundancies and effort and to optimize delivery on time and budget. Adobe Workfront helps organizations set realistic expectations—and meet or exceed them—with features like task and resource management, capacity planning, Gantt charts, and time tracking.

Read more about Adobe Workfront

Users also considered
Project Insight logo

Project Insight

Cloud-based software for managing projects and related tasks

visit website
Enterprise project and portfolio management software for project driven organizations that need high performing features combined with ease of use.

Read more about Project Insight

Users also considered
Birdview logo

Birdview

Software for managing multiple projects, tasks, and teams

visit website
Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Read more about Birdview

Users also considered
Airtable logo

Airtable

AI-Powered, No-Code App Building Platform

visit website
Manage projects with speed and clarity using Airtable’s AI-powered platform. Centralize work, coordinate teams, and adapt plans in real time with flexible workflows that accelerate delivery.

Read more about Airtable

Users also considered
Function Point logo

Function Point

Project Management for Creative Agencies & In-house Teams

visit website
Function Point alleviates the chaotic nature of operating creative agencies, internal marketing teams and professional service firms.

Read more about Function Point

Users also considered
Planisware Orchestra logo

Planisware Orchestra

Scalable project portfolio management software

visit website
Planisware Orchestra is a project portfolio management solution which grants private & public sectors real-time visibility into the entire project portfolio lifecycle

Read more about Planisware Orchestra

Users also considered
Lucidspark logo

Lucidspark

Virtual whiteboard solution for team collaboration

visit website
Lucidspark is a web-based whiteboard tool, designed to help teams collaborate on projects and share ideas. The collaborative platform provides users with an adaptable space to share ideas, create plans, collaborate on projects, organize tasks, and evaluate ideas.

Read more about Lucidspark

Users also considered
HoneyBook logo

HoneyBook

Client management for freelancers & SMBs

visit website
Everything you need to manage projects: pipeline, proposals, contracts, payments, and more.

Get started with a 7 day free trial today.

Read more about HoneyBook

Users also considered
Wrike logo

Wrike

AI powered workflow management platform

visit website
Wrike’s end-to-end project portfolio management workflow offers the visibility and capabilities needed to maximize resources, simplify governance, and align projects with strategic objectives to drive high-impact results.

Read more about Wrike

Users also considered
Kantata logo

Kantata

Always Deliver Amazing

visit website
Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

Users also considered
Visual Planning logo

Visual Planning

Resource management, scheduling and planning solution

visit website
Visual Planning is a customizable project management platform for manufacturing, professional services, and engineering teams. It helps project managers and operations leads plan, schedule, and track projects efficiently, coordinating resources, budgets, and timelines.

Read more about Visual Planning

Users also considered
kintone logo

kintone

Agile, No-code Business Application Platform

visit website
Build business applications and database apps quickly and easily. No-coding required.

Read more about kintone

Users also considered
Zoho Sprints logo

Zoho Sprints

Agile project management for software development teams

visit website
Zoho Sprints is a cloud-based agile project management platform supporting Scrum and Kanban frameworks, with built-in financial control, risk management, and quality assurance to plan, track, and deliver work with greater confidence — available on native mobile apps for iOS and Android.

Read more about Zoho Sprints

Users also considered
Resource Guru logo

Resource Guru

Resource management solution for busy teams

visit website
The blissfully simple resource management tool that helps busy teams keep projects on track. See team availability and find the perfect person for every job. Schedule at speed and keep everyone aligned on upcoming work. Get insights on forecast vs actuals and utilization across projects and clients.

Read more about Resource Guru

Users also considered
Nifty logo

Nifty

Project management, task tracking, & team collaboration hub.

visit website
Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered

Key features for Project Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Management: Users value the ability to create, assign, and track tasks, set deadlines, and monitor progress, ensuring projects are completed on time and resources are used effectively. 94% of reviewers rated this feature as important or highly important.
  • Project Planning/Scheduling: Reviewers highlight the importance of creating detailed project timelines, setting milestones, and assigning tasks to keep projects on track and ensure clear visibility of progress. 93% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Users appreciate managing multiple projects simultaneously, providing oversight, tracking progress, and organizing tasks efficiently across different initiatives. 93% of reviewers rated this feature as important or highly important.
  • Workflow Management: Reviewers benefit from customizable workflows that streamline project processes, improve collaboration, and ensure tasks are completed efficiently and on time. 90% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users emphasize the importance of real-time collaboration, centralized communication, and document sharing to enhance teamwork and project coordination. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight the ability to manage user access, ensuring data security and privacy while allowing authorized team members to view and edit relevant information. 88% of reviewers rated this feature as important or highly important.