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Top Rated Personal Trainer Software with Client Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Client management in personal trainer software allows trainers to organize, track, and monitor client progress, schedule sessions, communicate effectively, and customize workout plans. This enhances accountability, improves client retention, and streamlines administrative tasks. Our reviewers in personal trainer software rated this feature as highly important.

3 Best Personal Trainer Software with Client Management

  • Everfit
  • My PT Hub
  • Mindbody - Highest rated for client management

See other top Personal Trainer products with client management

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the personal trainer software category. They also needed to have sufficient reviews about client management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for client management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Everfit logo

Everfit

4.8
(323)
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User insights about the client management feature

Reviewers appreciate Everfit's client management capabilities, highlighting its ease of use for adding, archiving, and managing clients. They find the integrated messaging platform valuable for maintaining communication and accountability. Users report that Everfit consolidates all necessary tools, eliminating the need for supplementary services. They like the dashboard and calendar for tracking training and tasks, though some find navigation cumbersome. Reviewers also mention the helpful notifications for client updates and the ability to track client habits and progress.
“Everything I need to service my clients is available in the app. Other software I have used needed to be supplemented with alternate online services (e.g. Google Forms, Revolut invoice, etc). But Everfit provodes me with a one stop shop. ”
RN

Rick N.

Founder

“This allows me to keep an eye on all my clients and get alerts when things are completed. It would be also helpful if we could get alerts on tasks not completed ”
JR

Joseph R.

Personal Trainer and Nutrition Coach

Personal Trainer key features coverage

Everfit offers 5 out of the 5 key features for Personal Trainer software identified by reviewers:

Mobile App4.6
Exercise Library4.4
Client Profiles4.6
Fitness Plan4.6
Payment Processing4.4

Pros and cons based on 323 verified reviews

84% of users rated Everfit 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 323 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive coaching tools

Efficient client management

Cons:

High costs and add-ons

See pros and cons details

Pricing

Starting price:$19 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

My PT Hub logo

My PT Hub

4.6
(3.1K)
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User insights about the client management feature

Reviewers appreciate My PT Hub's client management for tracking client activities, progress, and sessions. They find it helpful to have all client information in one place and easy to manage. Users report that the system can be slow and disorganized, with some glitches affecting client data input. They mention the need for a more comprehensive check-in feature and better accountability notifications. Despite these issues, they find the platform user-friendly and valuable for keeping clients accountable.
“This is where I communicate with my clients and give them workouts etc. Unfortuantely I'm missing a comprehensive check-in feature which makes my job hard as I need to use an external paltform”
PP

Patricia P.

Fitness and Lifestyle Coach

“The accountibility and notifications are not there for clientele, very hard to program, very hard to track.”
Verified reviewer profile picture

Danya P.

Online Coach

Personal Trainer key features coverage

My PT Hub offers 5 out of the 5 key features for Personal Trainer software identified by reviewers:

Mobile App4.4
Exercise Library4.2
Client Profiles4.5
Fitness Plan4.5
Payment Processing4.3

Pros and cons based on 3,142 verified reviews

68% of users rated My PT Hub 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,142 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive trainer tools

Efficient client tracking

Frequent software updates

Effective client management

Enhanced professionalism

Cons:

Frequent performance issues

Inconsistent client notifications

Limited exercise library

Complicated client scheduling

Slow issue resolution

See pros and cons details

Pricing

Starting price:$22.50 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Mindbody logo
4.0
(2.9K)
learn more

User insights about the client management feature

Users find Mindbody's client management tools effective for segregating client types, generating analytics, and facilitating communication through email and SMS templates. They appreciate the detailed and organized client profiles, which include contact logs and liability forms. Reviewers indicate that the software is user-friendly for locating and updating client information, though some find it complicated and in need of improvement. They also value the retention features and the ability to track client sessions and payments.
“With MB client management tools we can segregate various types of clients, generate analytics with reports based on those client types and market or communicate to separate clients based on their client type. We also have the ability to create contact logs for follow-up on any client we need to.”
DB

Diane B.

Director of Ops

“After having used MindBody for the past 6 months and learning the ins and outs of the software, I am finding it very user friendly to locate and update client information. ”
LC

Lori C.

President

Personal Trainer key features coverage

Mindbody offers 4 out of the 5 key features for Personal Trainer software identified by reviewers:

Mobile App4.4
Exercise Library
Client Profiles4.1
Fitness Plan4.5
Payment Processing4.1

Pros and cons based on 2,978 verified reviews

48% of users rated Mindbody 5 out of 5 stars, while 13% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,978 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive fitness class management

Versatile scheduling capabilities

Specialized yoga studio management

Streamlined appointment scheduling

Efficient class booking system

Cons:

Frequent software glitches

Challenging cancellation management

High costs and fees

Inefficient call support

Disruptive software updates

See pros and cons details

Pricing

Starting price:$99 flat rate/per month|Free version:Not available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Personal Trainer Software with Client Management in 2026

TeamUp logo

TeamUp

Category Leaders

The best management software for fitness businesses.

visit website
TeamUp is business management software designed to automate administration, scheduling, membership billing, & more for personal trainers. The cloud-based tool provides business owners with features for growing memberships, automating tasks, measuring progress, & managing students and families.

Read more about TeamUp

Users also considered
Everfit logo

Everfit

Category Leaders

Personal training platform for trainers, gyms, and studios

visit website
Turn your ambition into reality with Everfit—the all-in-one platform powered by AI to scale your fitness business into the future!

Read more about Everfit

Users also considered
Membership Integrity System logo

Membership Integrity System

Membership management solution for gyms & clubs

visit website
Membership Integrity System is a club management solution that assists gyms with streamlining administrative processes such as billing, appointment scheduling, and more. With the self-service portal, members can edit account information, review liability agreements, and sign electronic documents.

Read more about Membership Integrity System

Users also considered
WellnessLiving logo

WellnessLiving

Business management for the health and fitness industry

visit website
WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health and wellness focused businesses. Designed for wellness establishments including yoga studios, spas, salons, personal training, fitness gyms, pilates studios, and dance clubs, WellnessLiving provides the tools users need to manage day-to-day business tasks, employees, memberships, sales, marketing, and more.

Read more about WellnessLiving

Users also considered
Acuity Scheduling logo

Acuity Scheduling

Online appointment scheduling software and assistant

visit website
Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag required.

Read more about Acuity Scheduling

Users also considered
Foodzilla logo

Foodzilla

All-In-One Meal Planning App & Nutrition Coaching Platform.

visit website
Foodzilla lets you Create Personalized Meal Plans For Your Clients Instantly with AI and Dietitian-Approved Recipes.

Foodzilla enables trainers to devise customized meal plans for their clients, monitor their food consumption and communicate with them via live messaging and customizable mobile app.

Read more about Foodzilla

Users also considered
PT Distinction logo

PT Distinction

Category Leaders

Worlds highest rated coaching software for personal trainers

visit website
PT Distinction redefines how personal trainers operate. Experience the joy of managing your training empire effortlessly with our feature-packed software trusted by professionals worldwide.

Read more about PT Distinction

Users also considered
Trainero logo

Trainero

An all-in-one Coaching Platform

visit website
For ambitious online coaches, trainers, and gyms around the world, Trainero simplifies running a coaching business, making it a seamless, borderless, and enjoyable experience. Our team is continuously improving the service to ensure it's the best coaching platform ever built.

Read more about Trainero

Users also considered
My PT Hub logo

My PT Hub

Simplify, streamline and scale your fitness business.

visit website
My PT Hub is the NO.1 online personal training platform, where fitness professionals can create & track custom training & nutrition programs for their clients.

Read more about My PT Hub

Users also considered
LegitFit logo

LegitFit

Best fitness management software.

visit website
Business management solution to help Gyms, Studios & Fitness Professionals streamline their day and automate scheduling/payments.

Read more about LegitFit

Users also considered
WeStrive logo

WeStrive

Category Leaders

Aiding personal trainers in managing their business.

visit website
WeStrive is a personal training software to meet your needs. Whether you are just starting out as a personal trainer or you've been training for years - WeStrive will help you add more clients, make more money, and save more time.

Read more about WeStrive

Users also considered
Vagaro logo
Category Leaders

All-in-one software for beauty, wellness, & fitness pros

learn more
Use our all-in-one scheduling software & app for personal trainers to manage and grow your business. Manage training sessions and memberships on any device. Automate your coaching program with 24/7 booking & payments, SMS/email reminders, forms & more. Pricing starts @ $23.99/mo, Free 1-Mo Trial.

Read more about Vagaro

Users also considered
Fresha logo

Online booking platform for beauty and wellness businesses

learn more
Fresha is the world's leading online booking software for the beauty and wellness industry, including personal trainers.

Boost your sales and attract new clients with an all-in-one solution for salons, spas, barbers and therapists.

Read more about Fresha

Users also considered
SimplyBook.me logo

Scheduling software for service industries & entreprises

learn more
SimplyBook.me is an online booking system for personal trainers and gyms. With SimplyBook.me you get a professional booking website or widget, you can accept bookings and online/on-site payments, offer classes, sell products and gift cards, offer coupons and more.

Read more about SimplyBook.me

Users also considered
TrueCoach logo
Category Leaders

The #1 Online Platform Built For Coaches & Personal Trainers

learn more
The #1 online coaching platform built for ambitious fitness professionals. Trusted by 15,000 coaches and gym owners worldwide. Try TrueCoach free for 14 days.

Read more about TrueCoach

Users also considered
Mindbody logo

Health & wellness business management software

learn more
Mindbody all-in-one software seamlessly manages your entire personal training business, attracts new clients, and grows your revenue.

Read more about Mindbody

Users also considered
ABC Trainerize logo

Personal training software for fit pros and gyms

learn more
Personal Training Software to deliver online training plans and meal plans. Increase retention by training clients online and offering group training services.

Read more about ABC Trainerize

Users also considered
FitBudd logo
Category Leaders

Make personal training truly personal

learn more
For personal trainers who want to grow their business while keeping things simple, there’s nothing better than creating workouts in minutes instead of hours with this revolutionary app from FitBudd.

Read more about FitBudd

Users also considered
Gymcatch logo
Category Leaders

Management software for the fitness and wellness industry

learn more
Gymcatch enables fitness business owners to save time, increase revenue, and give great customer service to their customers.

Read more about Gymcatch

Users also considered
Booksy Biz logo

Appointment scheduling and facility management tool

learn more
Booksy is a mobile calendar management & appointment scheduling system with which personal trainers can manage online bookings & payments simply & effectively

Read more about Booksy Biz

Users also considered
Exercise.com logo
Category Leaders

Exercise.com is the all-in-one fitness business platform.

learn more
Exercise.com is the all-in-one platform for personal training businesses and fitness professionals managing high client volume. Automate scheduling, billing, and workout delivery—all in custom-branded fitness apps. Scale your business across trainers, locations, or online coaching.

Read more about Exercise.com

Users also considered
Punchpass logo

Discover the joyful side of studio management

learn more
Powerful, friendly software for your fitness studio, dance studio, yoga studio, group fitness classes or personal training business.

Run group classes and/or personal training sessions, all on the same user-friendly platform.

Read more about Punchpass

Users also considered
ClubRight logo

Gym management software built by gym owners, for gym owners.

learn more
ClubRight is gym management software that has been built by gym owners, for gym owners.

Read more about ClubRight

Users also considered
vcita logo

Appointment scheduling and reminder solution

learn more
Let clients schedule sessions, book and pay for classes, and register for events online, on your branded portal (easy to customize) - 24/7 from any device. Send them reminders to reduce no-shows and look pro!

Read more about vcita

Users also considered
bsport logo

All-inclusive management system for boutique studios.

learn more
bsport is the next generation all-inclusive management platform for your boutique fitness or wellness studio. Reduce and automate admin tasks, increase bookings and revenues, provide a premium and customised branded experience to your members.

Read more about bsport

Users also considered

Key features for Personal Trainer software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Mobile App: Users value the convenience of managing workouts, tracking progress, and communicating with clients on the go, highlighting the app's user-friendly design and comprehensive features. 92% of reviewers rated this feature as important or highly important.
  • Exercise Library: Reviewers highlight the extensive selection of exercises, the ability to upload custom videos, and the utility of detailed instructions for enhancing client workouts. 91% of reviewers rated this feature as important or highly important.
  • Client Profiles: Reviewers emphasize the comprehensive storage of client information, progress tracking, and the ability to tailor interactions and workouts based on detailed client data. 88% of reviewers rated this feature as important or highly important.
  • Fitness Plan: Users appreciate the ease of creating and customizing workout plans, the time-saving ability to reuse templates, and the capacity to adjust programs to individual client needs. 86% of reviewers rated this feature as important or highly important.
  • Payment Processing: Reviewers find value in the streamlined, secure handling of payments, the automation of transactions, and the integration with multiple payment options to simplify financial management. 77% of reviewers rated this feature as important or highly important.