Notion Pricing, Features, Reviews & Alternatives

Notion

Project and task management tool

4.74/5 (316 reviews)

Notion overview

What is Notion?

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas, thoughts or plans.

Notion allows businesses to build and maintain a knowledge base for multiple topics such as task instructions, coding guidelines, HR workflows, and more. With the built-in calendar and kanban boards, users can create roadmaps and monitor tasks based on completion status, category, priority, or assigned team members. In order to enhance collaboration, team members can add comments on tasks and projects in order to start discussions.

Notion comes with an application programming interface (API), which enables businesses to integrate the system with several third-party solutions including Slack, Figma, and InVision. It enables users to create to-do lists, prepare meeting notes, and set up weekly agendas on a unified platform.
www.notion.so

Pricing

Starting from
$5/month
Pricing options
Free
Free trial
Open source
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Australia, Brazil, Canada, China and 4 other markets, Germany, India, Japan, Mexico

Supported languages

English
Notion screenshot: Notion company wikiSetting up Notion for remote workNotion screenshot: Notion product roadmapNotion screenshot: Notion meeting notesNotion screenshot: Notion personal tasksNotion screenshot: Content Calendar

Notion user reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.6
  4.4
  4.6
Ricardo O.

The ultimate make-it-your-own knowledge system

Used daily for 2+ years
Reviewed 2021-04-02
Review Source: Capterra

Notion works well as an organizer of all things knowledge. In our school we use it to organize term and weekly planning, as a bookmark manager, and also to publish certain content for students in a "fenced" environment. This app can easily replace many other apps if the user knows what their specific needs are. Highly recommended.

Pros
Flexibility: Notion can be whatever you want it to be. Some folk use it to take notes, other people find it a great meeting organizer. I use it as a master database of all things work and personal: tasks, notes, calendar reminders, bookmark manager... You can program it to suit your needs. It is highly advisable to model in paper what is it that you want from Notion.

Cons
Notion is a very closed ecosystem. I would love it to synchronize with Google Calendar or for it to talk nicely. to Gmail. Not an option right now. The calendar view can benefit from a "weekly" or "agenda" view. Offline work is still a work in progress. Can become difficult to use if databases are not planned properly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Aleksandr S.

One of tools I would not hesitate to recommend.

Used daily for 2+ years
Reviewed 2021-04-23
Review Source: Capterra

Perfect product, priced exactly as it should be.

Pros
Notions acts as a backbone of your team in a term of article storage and discussion place. You see, it is very easy to say "a lot of systems offer article and document storage" but in reality most of them lack clean representation, simple but working hierarchy, sound way to discuss the document, comment it, and notify about the changes. More, notions allows you to attach arbitrary files and images to the document. You may even expose some pages of notion as a part of your website and they do look organic! Tables, icons, images, backrounds, labels - it is all there. Right you may name a lot of similar systems, but there is an distinctive thing about notions: it is concentrated on articles and information and it does that great! Notion offers very easy to learn, fast way to create document, similar to one you may find on Medium. We've tried a number of different approaches, including basecamp, confluence, slack, dropbox paper - notions is a clear winner. Notions does have native application for the both desktops and mobile systems. Notion may be integrated with a number of other products including Slack. You may even build your website using nothing else but notion itself. Notion requires just a bit of time to understand how much actually can be expressed with text, tables, checkboxes, labels, comments, images and files. This is revolution made using the set of a very simple things.

Cons
Here I am looking at 100min counter and having no idea what to write. The only thing what I am really scared of is that notion may attempt to change the focus and instead of master of articles become jack of all trades. Right now it is one of the rare products I use every day without any regrets.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Anonymous

Nobody does data and documents like Notion does.

Used daily for 1-2 years
Reviewed 2020-04-04
Review Source: Capterra

Notion is by far and away the best way I've found so far to work with data in documents. It starts from the concept of linked databases, and extends it from there to include structured documents. This has been very well implemented, allowing users to generate incredibly useful documents, by querying sets of data. The Notion support team is engaged, informed and very helpful. I have had several insightful discusssions with them during feature requests. Both the desktop and offline applications are smooth and usable, and have been improving continually.

Pros
- beautiful design - databases inside documents - Several useful templates for generating documents and databases - well-considered layout constraints allowing you to focus on content - easy to share content - powerful and ergonomic syntax

Cons
- lack of option for visualising data - no real offline mode

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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John G.

Fantastic Tool for Managing All My Notes

Used daily for 1-2 years
Reviewed 2021-06-07
Review Source: Capterra

Overall, I am very happy with Notion. I have been using it for years for taking notes and I find it to be reliable, convenient, and very helpful with organizing my notes. I highly recommend Notion for anyone that needs a single app with quick shortcuts for taking notes.

Pros
I love Notion's block editor! Anytime I try other software that has something similar I always compare it to Notion's top-notch block editor. Everything is so easy to type/add/remove/switch/duplicate/move. I love having all the shortcuts. This easily beats using something basic like Google Docs or any other rich text editor. I also love how quickly I can customize my headings. Over the years I've created my standard note-taking styles/template and it really helps me see everything exactly how I want it. Notion is hands down the best note-taking app out there!

Cons
Prior to the API, I could never take Notion as a serious contender in the CRM/PM tool space. Without an API and built-in integrations, there just isn't a chance. Now that Notion has an API, things should get quite interesting and I look forward to seeing what people do with it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Olakunle O.

Notion reflects how I think

Used daily for 1-2 years
Reviewed 2021-04-18
Review Source: Capterra

Notion is one of the few tools that I open up daily to get a sense of where I am. Though it lacks some power and reputation of tools like Evernote, it makes up in an innovative approach to capturing ideas. I don't find myself trying to remember tags or keywords because the information is exactly where I need it to be within a few clicks.

Pros
Notion just makes sense to me. As a data-driven individual, I am always thinking about how what I do relates to each other. The ability to use database-driven linkages between articles, tables, notes, media, and bookmarks helps Notion work as my second brain. Information isn't siloed into folders or hierarchies and thus becomes more functional. Outside of work collaboration, Notion is my go-to for personal organization.

Cons
People either hate or love Notion and I understand. The biggest drawback is the learning curve. Though intuitive to me as someone who works with and manages databases, I understand that it's not as easy to get up and going. There is a lot to learn to really maximize your ROI and some teams won't have the time to step back from work to really dive into a new way of thinking.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 9/10

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Notion pricing

Starting from
$5/month
Pricing options
Free
Free trial
Open source
Subscription
View Pricing Plans

Notion is offered across four pricing plans and scales with the number of features, outlined below:
Free
Personal: $4/month (billed annually) or $5/month (billed monthly)
Team: $8/month/member (billed annually) or $10/month/member (billed monthly)
Enterprise: Please contact Notion directly for pricing information

Notion features

API
Access Controls/Permissions
Alerts/Notifications
Collaboration Tools
Communication Management
Content Management
Data Import/Export
Document Management
Document Storage
Drag & Drop
File Sharing
Mobile Access
Search/Filter
Task Management
Third Party Integrations
Version Control
Workflow Management

Activity Dashboard (310 other apps)
Commenting/Notes (297 other apps)
Customizable Branding (291 other apps)

Videos and tutorials