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Top Rated Calendar Software with Payroll Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Payroll management enables efficient tracking of hours, automatic payroll calculation, direct deposits, and tax filing. It ensures accurate employee payments, daily monitoring of payroll status, and easy access to customized payroll reports. Our reviewers in calendar software rated this feature as important.

4 Best Calendar Software with Payroll Management

  • When I Work
  • Homebase - Highest rated for payroll management
  • QuickBooks Time
  • 7shifts

See other top Calendar products with payroll management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the calendar software category. They also needed to have sufficient reviews about payroll management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for payroll management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

When I Work logo
4.5
(1.2K)

User insights about the payroll management feature

Reviewers indicate that When I Work's payroll management is efficient for tracking hours and monitoring labor costs. They appreciate the automatic addition of hours, which simplifies payroll calculations. Users find it helpful for ensuring accurate and timely payments. However, many reviewers mention that their companies use other software for payroll processing, limiting their direct use of this feature. They still value the ability to check cumulative hours and avoid scheduling errors.
“By using When I Work, I have eliminated the "double scheduled" errors that used to occur. This saves my both productivity and payroll budget. ”
JY

Jason Y.

Bath County Emergency Management Director

“Helps me control staffing levels so I can monitor labor costs.”
kr

kurt r.

Warehouse Manager

Calendar key features coverage

When I Work offers 4 out of the 6 key features for Calendar software identified by reviewers:

Email Management
Calendar Management4.4
Scheduling4.6
Calendar/Reminder System
Calendar Sync4.2
Access Controls/Permissions4.2

Pros and cons based on 1,270 verified reviews

61% of users rated When I Work 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,270 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient employee scheduling

Effective team management

Ideal for small businesses

Intuitive user interface

Quick learning curve

Cons:

Frequent software glitches

High costs for larger companies

Unreliable email notifications

Challenging user administration

Inconsistent clocking system

See pros and cons details

Pricing

Starting price:$2.50 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Homebase logo
4.6
(1.1K)

User insights about the payroll management feature

Users report that Homebase's payroll management allows for daily monitoring of payroll and provides employees with real-time access to their pay status. They appreciate the system's ability to calculate hours and pay, making it easy to see expected earnings. Reviewers find it efficient for clocking in and paying employees, and they value the integration with QuickBooks Online. However, some users mention limitations with exporting data to other payroll systems like Gusto and ADP.
“Allows for daily monitoring of payroll and employees can see their current pay status ”
JP

Jessica P.

General manager

“It calculates and shows the employees how much they can expect on their paycheck. ”
BD

Brooke D.

Barista

Calendar key features coverage

Homebase offers 4 out of the 6 key features for Calendar software identified by reviewers:

Email Management4.2
Calendar Management4.6
Scheduling4.8
Calendar/Reminder System
Calendar Sync
Access Controls/Permissions4.7

Pros and cons based on 1,142 verified reviews

72% of users rated Homebase 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,142 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Accessible and user-friendly interface

Ideal for small businesses

Effective team communication

Comprehensive employee tracking

Cons:

Frequent performance issues

Slow issue resolution

Limited mobile access

See pros and cons details

Pricing

Starting price:$30 usage based/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

QuickBooks Time logo
4.7
(6.9K)

User insights about the payroll management feature

Reviewers indicate that QuickBooks Time's payroll management capabilities are highly efficient and user-friendly. They report that the integration with QuickBooks Online and QuickBooks Desktop allows for seamless data transfer, making payroll processing smooth and accurate. Users appreciate the automation of payroll calculations, tax filings, and direct deposits, which saves time and reduces errors. They find it easy to track employee hours, overtime, and paid time off, and highlight the detailed reporting features that aid in compliance and financial management.
“QuickBooks Time's payroll management functionality is essential since it enables businesses to effectively and properly handle their employee payroll. Businesses may save time and lower the risk of mistakes or fraud by automating payroll calculations and tracking employee hours using QuickBooks Time.”
CL

Chathurna L.

Accounts Assisstant

“This is highly efficient, thanks to its seamless integration with QuickBooks Online and QuickBooks Desktop, which enables me to have a smooth and accurate transfer of time data for payroll processing.”
SM

Shelmith M.

Admin Virtual Assistant

Calendar key features coverage

QuickBooks Time offers 4 out of the 6 key features for Calendar software identified by reviewers:

Email Management
Calendar Management4.6
Scheduling4.8
Calendar/Reminder System
Calendar Sync4.6
Access Controls/Permissions4.4

Pros and cons based on 6,994 verified reviews

77% of users rated QuickBooks Time 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 6,994 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Expert customer support

Effective customer assistance

Cons:

High costs for small businesses

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

7shifts logo
4.7
(1.2K)

User insights about the payroll management feature

Reviewers appreciate that 7shifts' payroll management allows for easy export of timesheet data, simplifying the payroll process. They find the integration with payroll platforms like ADP and Gusto beneficial. Users highlight the ability to track payroll hours accurately and ensure compliance with labor laws. However, some users mention issues with POS integration and glitches that require customer service intervention. Overall, they find the feature intuitive and a significant time saver.
“It's a huge time saver to be able to export hours straight from 7Shift to our payroll platform. I give this only four stars because the Tip Pooling feature is only available if you use 7Shifts' payroll so I still have to do that manually.”
AE

Ashley E.

Accountant

“Being able to integrate our timesheets directly with ADP makes it very easy for us to push out payroll quickly.”
JM

Jasmine M.

Manager

Calendar key features coverage

7shifts offers 5 out of the 6 key features for Calendar software identified by reviewers:

Email Management4.8
Calendar Management4.6
Scheduling4.9
Calendar/Reminder System
Calendar Sync4.6
Access Controls/Permissions4.0

Pros and cons based on 1,211 verified reviews

73% of users rated 7shifts 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,211 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Centralized team communication

Responsive customer service

Effective staff communication

Efficient team management

Cons:

Frequent software glitches

Inconsistent notifications

Laggy mobile application

See pros and cons details

Pricing

Starting price:$39.99 other/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Calendar Software with Payroll Management in 2026

QuickBooks Time logo

Time tracking and payroll management application

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Read more about QuickBooks Time

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

Stay organized and manage your work calendar more efficiently with monday.com Work OS, a customizable work management platform. Schedule and manage tasks, deadlines, and projects in one place, use no-code automations and integrations to speed up workflows, and see your progress with dashboards.

Read more about monday.com

Users also considered
Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

Boost your productivity and free up time with Vagaro Salon, Spa & Fitness Appointment Scheduling Software. Schedule appointments from a desktop or use our App to manage clients on the go. Send automated reminders and emails. Securely process payments. Pricing starts @ $23.99/mo, Free 1-Month Trial.

Read more about Vagaro

Users also considered
7shifts logo
Category Leaders

Employee engagement and scheduling solution

Build next week's schedule in minutes with 7shifts' intuitive drag-and-drop builder that automatically factors in availability, time-off, overtime & compliance. Weather and events are incorporated on the calendar so you can schedule the right staff at the ready.

Read more about 7shifts

Users also considered
Jobber logo

Tool that manages quotes, schedules, invoices and tasks

Join over 250,000 home service pros using Jobber. We make it easy to schedule appointments, quote, invoice, and get paid faster. Organize your field service business and impress your clients - get started today.

Read more about Jobber

Users also considered
Findmyshift logo
Category Leaders

Simple online employee scheduling

Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, & more

Read more about Findmyshift

Users also considered
Homebase logo
Category Leaders

All-in-one platform to manage hourly team

A simple scheduling calendar that lets teams view shifts, receive updates, and stay organized with fewer conflicts and errors.

Read more about Homebase

Users also considered
When I Work logo

Staff scheduling, time tracking, and communication tool

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Read more about When I Work

Users also considered
Mindbody logo

Fitness & wellness business management software

Mindbody wellness business management software keeps your calendar full and organized, attracts new clients, and grows your revenue.

Read more about Mindbody

Users also considered
Deputy logo

Staff scheduling and attendance tracking solution

Simply manage approvals, shift swaps, leave and unavailability in a single place, making it easier than ever to create the perfect employee schedule in minutes.

Read more about Deputy

Users also considered
GlossGenius logo

Appointment scheduling and reminder solution

GlossGenius is a booking and payment app for beauty and wellness professionals. With a custom website, card readers, smooth booking experience, text and email marketing, client reminders, and more, GlossGenius helps businesses make more and stress less.

Read more about GlossGenius

Users also considered
SocialSchedules logo

Scheduling software for businesses with hourly employees

SocialSchedules is a free scheduling solution for hourly employees. Build the schedule in minutes, make changes to it easily and send it to your team in a click. Free iOS & Android apps mean you can edit & check the schedule on the go + your employees always have the most updated version.

Read more about SocialSchedules

Users also considered
Nowsta logo

Workforce management tool to handle payroll & work shifts

Nowsta is a cloud-based workforce management software designed to help businesses handle staff scheduling, communications, time or attendance tracking, and payroll processing, among other administrative operations. Supervisors can gain insights into workers' ratings, projected and actual costs.

Read more about Nowsta

Users also considered
Replicon Time Tracking logo

Cloud-based project time tracking platform

Replicon Time is a leading cloud-based project time tracking platform that helps mid-market and enterprise organizations manage time, projects, and workforce operations with accuracy and confidence.

Read more about Replicon Time Tracking

Users also considered
UKG Ready logo

HR payroll & workforce management platform

UKG Ready combines HR, payroll, talent management, time tracking, and scheduling into one platform to streamline workforce operations. It automates administrative tasks, centralizes employee data, and supports compliance with automated workflows and updates. Features include benefits administration, time and attendance tracking, scheduling, performance management, and analytics for workforce insights and benchmarking.

Read more about UKG Ready

Users also considered
FieldPulse logo

Cloud-based field service management software

FieldPulse is an FSM software designed for service contractors that helps manage business operations and workflows. View your team calendar and make changes with ease. Automatically trigger customer communications without lifting a finger. Reduce scheduling errors with real-time updates across teams

Read more about FieldPulse

Users also considered
WellnessLiving logo

Business management for the health and fitness industry

WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health and wellness focused businesses. Designed for wellness establishments including yoga studios, spas, salons, personal training, fitness gyms, pilates studios, and dance clubs, WellnessLiving provides the tools users need to manage day-to-day business tasks, employees, memberships, sales, marketing, and more.

Read more about WellnessLiving

Users also considered
Booker logo

Spa and Salon Business Management Software

Cloud-based online booking, scheduling, point of sale and marketing software - everything you need to run your salon and spa better.

Read more about Booker

Users also considered
Exercise.com logo

Exercise.com is the all-in-one fitness business platform.

The Exercise.com fitness platform uses custom-branded web and mobile apps designed specifically for fitness pros. Make online booking and scheduling effortless for your clients with seamless appointment and class booking through your custom-branded online calendar.

Read more about Exercise.com

Users also considered
HotSchedules logo

Conquer Every Shift with HotSchedules, Powered by Fourth

HotSchedules is an employee scheduling tool for managing & communicating with workforces, as well as forecasting sales, generating reports & sourcing new staff for restauranteurs, hoteliers, and retail operators.

Read more about HotSchedules

Users also considered
Sage HR logo

Manage and engage your workforce wherever they are

Who’s off and when? Who’s available? Productivity soars and confusion bids good-bye with the flexible Sage HR calendar.

Read more about Sage HR

Users also considered
RazorSync logo

Cloud and mobile-based field service management software

Easily schedule technicians by dragging and dropping jobs into time slots. Automate recurring job schedules and integrate your system with Google Calendars.

Read more about RazorSync

Users also considered
vcita logo

Appointment scheduling and reminder solution

Manage your business schedule, appointments and events, all in-sync with your existing calendar.

Read more about vcita

Users also considered
BigChange logo

BigChange is the complete Job Management Platform.

BigChange is the complete Job Management Platform, helping building maintenance, construction, environmental and other field service companies to streamline operations, grow revenue and deliver winning customer experiences.

Read more about BigChange

Users also considered

Key features for Calendar software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Email Management: Reviewers appreciate the ability to manage multiple email accounts in one place, organize emails using filters and labels, schedule emails, and integrate with other tools. 95% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users highlight the ease of scheduling, setting reminders, color-coding events, and sharing calendars. They value the integration with other tools and the ability to manage multiple calendars. 94% of reviewers rated this feature as important or highly important.
  • Scheduling: Reviewers find the scheduling feature useful for planning appointments, avoiding double bookings, and integrating with calendar tools. The ability to customize notifications and view availability is highly valued. 93% of reviewers rated this feature as important or highly important.
  • Calendar/Reminder System: Users appreciate setting customizable reminders for events and tasks, receiving notifications across devices, and staying organized with timely alerts. 92% of reviewers rated this feature as important or highly important.
  • Calendar Sync: The ability to sync calendars across multiple devices ensures users stay up-to-date with appointments and deadlines. This feature is praised for its real-time updates and coordination. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of managing access to documents, ensuring data security, and setting specific permissions for viewing and editing files. 88% of reviewers rated this feature as important or highly important.