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Top Rated Document Management Software with Data Storage Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Data storage management allows users to securely store, organize, and access documents from anywhere. It provides tools for managing storage space efficiently, supports real-time collaboration, and ensures data security and availability. Our reviewers in document management software rated this feature as important.

5 Best Document Management Software with Data Storage Management

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month
iCloud logo
4.7
(1.9K)
0.99
flat rate/per month

See other top Document Management products with data storage management

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about data storage management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for data storage management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the data storage management feature

Users report that Dropbox Business offers robust data storage management with features like centralized storage, ample capacity, and secure encryption. They appreciate the ease of organizing, sharing, and accessing large files. Reviewers highlight the user-friendly interface and the ability to set granular permissions for enhanced security.
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“It allows the storage and advanced management of data packets and volumes of information so that companies that use this service always keep the most relevant information safe. This will be shielded and can be accessed from any device!”
Verified reviewer profile picture

marta f.

Technical

“It has a secure data storage system that encrypts all files stored online and stores them safely on servers. These files can be accessed from anywhere and on any device.”
AT

Augustine T.

Senior Agronomist

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the data storage management feature

Reviewers indicate that Google Workspace's data storage management is intuitive, secure, and scalable. They appreciate the integration with Google Drive, which allows for easy file storage, organization, and sharing. Users find it convenient to access and edit files from anywhere, and they value the ability to manage storage limits and costs effectively.

See related user reviews

“data storage management in Google Workspace offers an intuitive, secure, and scalable solution for businesses, making it easy to store, organize, and access files across teams. ”
RW

Reham W.

Administrator

“Our Google drive is neatly organised and is every present in our business. It's simple to keep track of and manage files to be stored, shared and collaborated. ”
EL

Ernesto L.

Owner / Lead Designer

Starting price
7per user /
per month
Pros and Cons based on 17,470 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,482)
Key Features
Secure Data Storage4.7
Document Storage4.8

User insights about the data storage management feature

Reviewers highlight Google Drive's data storage management for its ease of use, security, and accessibility. They value the ability to organize files into folders, manage storage space, and access data from any device. Users appreciate the integration with other Google services and the option to upgrade storage as needed.

See related user reviews

“The app always shows you the amount of storage you use and the amount of available space, this allows you to better manage your files and have a better planning of how to use the space you have available”
dm

duvan m.

Drive revision

“Google Drive offer to you the option to manage your data, so for example if you are running out of storage capacity, you will have a kind of notification where you can navigate to remove some of the unused data and free up some space.”
SB

Salim B.

Software engineer

Starting price
7per user /
per month
Pros and Cons based on 28,420 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the data storage management feature

Users find OneDrive's data storage management reliable and easy to use. They appreciate the integration with Microsoft Office applications, which simplifies file synchronization across devices. Reviewers mention the affordable pricing, ample storage space, and the ability to organize and access files efficiently.

See related user reviews

“OneDrive lets you store personal files in one place, share them with others, and access them from any internet-connected device.”
EM

Epiphane M.

Créateur de contenu YouTube

“I use One Drive alongside Word / Excel and Powerpoint. To make sure I have all the data synchronized in all devices ”
JM

Javier M.

Entertainer / Podcaster

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
iCloud logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(478)
5(1,425)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the data storage management feature

Reviewers appreciate iCloud's data storage management for its ease of use, security, and seamless integration with Apple devices. They value the ability to store and access files from multiple devices, the automatic synchronization, and the clear storage indicators. Users note the convenience of managing storage space and the option to upgrade as needed.
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“iCloud allows you to access your data from any Apple device, including iPhones, iPads, and Macs. This means that you can easily switch between devices and have access to your files wherever you are.”
Verified reviewer profile picture

Martin N.

Intern Engineer

“iCloud enables me to free up alot of space on my iPhone and iPad by storing the photos, videos and documents in the cloud rather than taking up Gigabytes of space on my devices.”
Verified reviewer profile picture

Harry S.

Systems and Digital Marketing Administrator

Starting price
0.99flat rate /
per month
Pros and Cons based on 1,934 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Seamless Apple ecosystem integration

Automatic and secure backups

Effective document management

Efficient photo and video storage

Smooth device integration

High cost concerns

Difficult account access

High cost compared to competitors

Limited free storage

Dependence on internet connection

See pros and cons details

Other Top Rated Document Management Software with Data Storage Management in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Revver logo

Cloud based, dynamic document-work management system

eFileCabinet can literally make all your documents file themselves. Its a document management solution that combines advanced OCR, secure file sharing and powerful workflow automation tools to transform how your business deals with paperwork.

Read more about Revver

Users also considered
Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered
Suralink logo

Request List Management + Workpaper Preparation and Review

Suralink is the leading client collaboration platform for accountants. It's the first fully-integrated platform that combines our request list management portal with a workpaper preparation and review suite to help you be more transparent, collaborative, and efficient.

Read more about Suralink

Users also considered
Nitro PDF logo

Document generation and management software

Nitro excels at document management by streamlining workflows and enhancing collaboration. Facilitate efficient communication and feedback through Nitro’s robust commenting, markup, stamp, and annotation tools.

Read more about Nitro PDF

Users also considered
Ideals Virtual Data Room logo

Secure and effortless document sharing and confidential comm

Ideals is the highest ranked virtual data room provider for secure, real-time, effortless file sharing in transactions requiring a safe and secure exchange of confidential information such as M&A, fundraising, clinical trials, and IPOs.

Read more about Ideals Virtual Data Room

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 is a 100% FREE document management platform used by over 12 million businesses worldwide. Available in cloud and on-premise (open source code access). Personal, group and company drive, file sync, file sharing, mobile access, online and offline document editing, multiuser editing, more.

Read more about Bitrix24

Users also considered
Progress ShareFile logo

Secure file sharing and sync

Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered
Veryfi logo

AI OCR APIs to Transform Documents Into Data in Seconds

Veryfi OCR API & SDK turns unstructured data, such as receipts, bills, invoices, and other documents, into structured data (with line items) in seconds using machine-based data extraction. The platform offers features including a drag and drop processor, document inbox, data export, and more.

Read more about Veryfi

Users also considered
Digify logo

Document Security Made Simple

Digify is a secure virtual data room that allows businesses and entrepreneurs to protect and track documents, and keep control of their proprietary information

Read more about Digify

Users also considered
Acquia DAM (Widen) logo

Digital asset management with service beyond compare

Award-winning document management solutions and services.

Read more about Acquia DAM (Widen)

Users also considered
LiquidText logo

Multi-touch document manipulation system

LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

Read more about LiquidText

Users also considered
Tresorit logo

End-to-end encrypted file sync and sharing

End-to-end encrypted file sync and sharing solution which safeguards confidential documents by design.

Read more about Tresorit

Users also considered
Bynder logo

Digital asset management software to manage content

Bynder’s digital asset management platform enables teams to conquer the chaos of proliferating content, touchpoints, and relationships in order to thrive. We are the brand ally that unifies and transforms the creation and sharing of assets.

Read more about Bynder

Users also considered
Clinked logo

White-label Client Portal & Collaboration Software

Clinked is a cloud-based client portal & collaboration software. Allow clients, internal teams and project groups to efficiently work within branded, secure and intuitive workspaces. Increased brand recognition and productivity of Clinked will drive client retention and setup apart from competition.

Read more about Clinked

Users also considered
pCloud Business logo
Category Leaders

Online storage & digital asset management service

pCloud Business is a secure cloud storage and fast digital asset management service with solutions for web, Windows, Mac, Linux, iOS and Android with a user-friendly interface. Store and share your files, collaborate with your colleagues and improve the overall workflow and efficiency of your team.

Read more about pCloud Business

Users also considered
GoCanvas logo

Easy, flexible & powerful software for service businesses.

GoCanvas is a cloud-based software service that enables businesses to replace expensive and inefficient paper forms with powerful apps on their smartphones and tablets. Collect information using mobile devices, share that information and easily integrate with existing backend systems.

Read more about GoCanvas

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight encryption, multi-factor authentication, and secure access as key features, ensuring the protection of sensitive documents. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate organized storage, easy access, and the ability to share documents securely with team members. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers mention real-time collaboration, customizable permissions, and ease of sharing documents with specific access levels. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users value the ability to access, edit, and share documents from anywhere using mobile devices, enhancing productivity on the go. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight granular permissions, role assignments, and the ability to track changes as essential for maintaining data security and privacy. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users appreciate the convenience and efficiency of signing documents remotely, highlighting its importance for legal and business processes. 84% of reviewers rated this feature as important or highly important.