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Top Rated File Sharing Software with Reporting/Analytics in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Reporting and analytics provide insights into file access and activity, enhance tracking of interactions, and facilitate comprehensive reporting. They help in understanding usage patterns, improving performance, and managing time and resources effectively. Our reviewers in file sharing software rated this feature as important.

4 Best File Sharing Software with Reporting/Analytics

  • Smartsheet - Highest rated for reporting/analytics
  • Trello
  • Microsoft 365
  • monday.com

See other top File Sharing products with reporting/analytics

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the file sharing software category. They also needed to have sufficient reviews about reporting/analytics, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for reporting/analytics based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Smartsheet logo
4.5
(3.4K)

User insights about the reporting/analytics feature

Reviewers indicate that Smartsheet's reporting and analytics are highly valuable for project tracking and data analysis. They appreciate the customizable dashboards, ease of use, and the ability to generate powerful reports. Users find it helpful for providing high-level overviews of projects and tasks, and for making strategic decisions based on real-time data. They also value the ability to create charts and graphs, although some wish for more customization options. Overall, Smartsheet's reporting and analytics are seen as essential for efficient project management.
“The ability to create clean and helpful dashboards off of any information in your project plans, tracking sheets, or data allows my Executive Team to get real-time, relevant, and clear information to make the strategic decisions that affect the entire company.”
TM

Tanner M.

Senior Project Manager

“With Such an advanced form of spreadsheet reporting and analysing the data you have within your project becomes very easy. We can easily Track the direction and growth of our project with the help of tools that are present within the Smartsheet.”
SS

Swati S.

Self-Employed

File Sharing key features coverage

Smartsheet offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.2
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Trello logo
4.5
(23.4K)

User insights about the reporting/analytics feature

Reviewers have mixed opinions about Trello's reporting and analytics. Some find it useful for tracking productivity, updating project statuses, and generating visual charts and graphs. They appreciate the API for data access and the detailed board statistics. However, many users do not use this feature extensively or find it lacking in advanced capabilities. Some note the absence of Gantt charts and more comprehensive analytics in the basic plan. Overall, Trello's reporting and analytics are seen as simple and convenient but not a primary focus for many users.
“Reporting and Analytics is great because it allows you to easily track productivity through analytics and create reporting documents easily.”
TM

Tommasina M.

Business Administrator

“Trello provides an API that allows customers and services to access data from your board's actions.”
Verified reviewer profile picture

Abdelkadir B.

Teacher

File Sharing key features coverage

Trello offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer
Document Storage4.3
Secure Data Storage4.3
Access Controls/Permissions4.5
Mobile Access4.5
Encryption

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the reporting/analytics feature

Reviewers appreciate Microsoft 365's reporting and analytics capabilities, particularly through Excel, which makes data recording, organizing, analyzing, and presenting easy. They find the analytics comprehensive and useful for tracking time management and performance improvement. Users highlight the ability to create interactive and customized reports, and the inclusion of pre-built dashboards. However, some feel the analytics could be more user-friendly and note that PowerBI is not highly regarded. Overall, users value the detailed and accurate analytics provided by Microsoft 365.
“You can visualize and analyze the data in use as well as create customized reports and share the information within your organization”
AM

Alejandro M.

Licenciado en gerencia

“It helps me prepare reports in a very beautiful interactive way”
SM

Saad M.

Electrical engineer

File Sharing key features coverage

Microsoft 365 offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.5
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions
Mobile Access4.5
Encryption4.3

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

monday.com logo
4.6
(5.7K)

User insights about the reporting/analytics feature

Reviewers highlight monday.com's reporting and analytics for providing real-time insights, customizable dashboards, and visual data representations. They find it useful for tracking project progress, team performance, and resource allocation. Users appreciate the ease of generating detailed and creative reports, although some note limitations in charting options and external integrations. Overall, monday.com's reporting and analytics are valued for supporting informed decision-making and effective project management.
“I like the reporting/analytics features in monday.com because they allow me to track the progress of my team and see where we need to improve. Additionally, the ability to generate custom reports is extremely helpful in identifying areas that need attention.”
Verified reviewer profile picture

Geoffrey k.

MD

“I appreciate how Reporting/Analytics in monday.com provides real-time insights, customizable dashboards, and visual data representations, making it easy to track progress, identify bottlenecks, and make informed decisions.”
BM

Bharat M.

SEO Specialist

File Sharing key features coverage

monday.com offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.0
Document Storage4.3
Secure Data Storage
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 5,720 verified reviews

65% of users rated monday.com 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,720 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

Cons:

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$9 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated File Sharing Software with Reporting/Analytics in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

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Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

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Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

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Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

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dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

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Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

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Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

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Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

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Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

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Progress ShareFile logo

Secure file sharing and sync

Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

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Flock logo
Category Leaders

Communication and collaboration platform for teams

Flock is a collaborative messaging app for teams which enables users to discuss projects and find and share information and ideas effectively and efficiently

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RingCentral Video logo

Video conferencing software with screen sharing & team chat

RingCentral Video is a cloud-based video conferencing platform designed to help businesses conduct virtual meetings from multiple devices such as desktops, tablets & mobile devices. The solution offers collaboration tools including audio and video calls, screen sharing, integrated messaging & more.

Read more about RingCentral Video

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Digify logo

Document Security Made Simple

Digify is a secure virtual data room that allows businesses and entrepreneurs to protect and track documents, and keep control of their proprietary information

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M-Files logo
Category Leaders

Cloud-based document management platform.

M-Files: Secure file sharing & ditch shadow IT. Collaborate seamlessly inside & out. Control access, track activity, & share knowledge securely.

Read more about M-Files

Users also considered
Zight logo

Share information faster with visual context.

Provide the context and clarity needed without playing musical calendars. Use Zight to create video recordings and screen captures to use for training and onboarding, support and troubleshooting, giving regular updates or presentations, and relationship building.

Read more about Zight

Users also considered
Bynder logo

Digital asset management software to manage content

Bynder enables teams to quickly and easily share digital content via sharing links, directly from the media library or from your desktop using the file-transfer tool, Bynder Express. With Bynder’s External Uploader, simply drag and drop assets into the Bynder portal for auditing and approvals.

Read more about Bynder

Users also considered
BoardPAC logo

AI-enabled software for managing board meetings

BoardPAC is a secure & adaptable board meeting automation solution with secure file sharing. It provides AES-256 encryption & centralized document storage. BoardPAC is committed to sustainability by eliminating paper waste & carbon emissions

Read more about BoardPAC

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Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Users value efficient file transfers, control over access permissions, and the ability to share large files quickly, often with notifications and tracking features. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate the ability to organize, share, and access documents from anywhere, with features like folder organization, search functionality, and real-time collaboration. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers highlight the importance of encryption, multi-factor authentication, and robust security measures to ensure data protection and privacy. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find it crucial to set and manage permissions for files and folders, specifying who can view, edit, or comment, with features like expiration dates and granular control. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers value the ability to access and manage files, emails, and calendars from mobile devices, ensuring productivity and collaboration on the go. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users appreciate robust encryption for securing data in transit and at rest, preventing unauthorized access and ensuring privacy. 82% of reviewers rated this feature as important or highly important.