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Top Rated File Sharing Software with Collaboration Tools in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Collaboration tools enable multiple users to work on the same file simultaneously, provide real-time feedback, track changes, and leave comments. This improves communication, keeps everyone updated, and enhances overall productivity. Our reviewers in file sharing software rated this feature as important.

10 Best File Sharing Software with Collaboration Tools

Product
User rating
Starting price
Smartsheet logo
4.5
(3.4K)
12
per user/per month
visit website
Slack logo
4.7
(24K)
8.75
per user/per month
visit website
monday.com logo
4.6
(5.6K)
9
per user/per month
visit website
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Microsoft SharePoint logo
4.4
(5.3K)
5
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.3K)
7
per user/per month
OneDrive logo
4.5
(12.5K)
1.99
flat rate/per month

See other top File Sharing products with collaboration tools

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for collaboration tools, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Smartsheet logo

Smartsheet

Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,040)
Key Features
File Transfer4.2
Document Storage4.6

User insights about the collaboration tools feature

Reviewers highlight Smartsheet's collaboration tools for their effectiveness in managing team projects and timelines. They appreciate the ability to assign tasks, set permissions, and track changes. Users find the tools valuable for remote work, noting the ease of sharing documents and the integration with other apps. Some mention the need for more real-time collaboration features.

See related user reviews

“Create a smartsheet and share it with your team, everyone can access it and add feedback or whatever information is requested. You can restrict the document and give permission to certain users to be able to add and edit the document. ”
GL

Gabriela L.

Continuous Improvement Leader

“Smartsheet allows multiple users from different departments to collaborate on our roadmap planning. Everyone has the same view and can easily make changes, leave comments and make adjustments. Roadmap planning takes many eyes and lots of discussion. Smartsheet streamlines this and eliminates many back and forth interactions. ”
RM

Raisa M.

Project Coordinator

Starting price
12per user /
per month
visit website
Pros and Cons based on 3,473 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(175)
3-4(6,587)
5(17,243)
Key Features
File Transfer4.6
Document Storage

User insights about the collaboration tools feature

Reviewers emphasize Slack's strength in facilitating team collaboration through channels, direct messaging, and integrations with other apps. They appreciate the ability to organize discussions by topics, share files, and use features like polls and huddles. Users find Slack essential for remote work, enabling real-time communication and efficient project management.

See related user reviews

“Canvases changed the game w/ Slack! With everyone being remote, the ability to share images, videos, documents, add checklists, create content, collaborate & reorganize info as needed has been incredibly helpful! Everyone can play a part in projects.”
JL

Jenna L.

Project Manager

“Slack uses channels to organize discussions by topics, teams, or projects. It keeps conversations focused and easily accessible, preventing clutter in the main feed. It keeps everything related to a project or conversation in one place, reducing the need to switch between multiple tools. For teams spread across different time zones, on Slack you can leave messages for later or using threads, facilitate collaboration without the need for immediate responses.”
NM

NOMPILO M.

Graduate Software Dev Intern

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 24,005 verified reviews

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(70)
3-4(1,925)
5(3,703)
Key Features
File Transfer4.0
Document Storage4.3

User insights about the collaboration tools feature

Reviewers indicate that monday.com's collaboration tools are highly effective for team projects, allowing easy task assignment, real-time updates, and file sharing. They appreciate the integration with other apps and the ability to communicate within the platform. Users find the tools valuable for remote work, noting the customizable features and the ability to keep everyone on the same page.
Verified reviewer profile picture

See related user reviews

“It allows teams to work on projects simultaneously, while keeping each other updated of their project status. You can share images and documents, and tag people to respond to things.”
Verified reviewer profile picture

Molly N.

Digital Designer and Social Media Coordinator

“Collaboration is the essential element of Monday.com. I like that you can collaborate within the system, but you can also share a particular workspace with people outside the system and use your dashboard to easily create reports with updates on it for stakeholders. The additional integrations available expand the collaboration opportunities to the point that you can almost do everything you need to do in a day without ever leaving the platform.”
BD

Brandi D.

Program Developer

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,698 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,968)
5(9,905)
Key Features
File Transfer4.5
Document Storage4.6

User insights about the collaboration tools feature

Reviewers appreciate Microsoft 365's collaboration tools, particularly the real-time editing capabilities in Word, Excel, and PowerPoint. They highlight the integration with Microsoft Teams for communication and file sharing. Users find the tools essential for remote work, noting the ease of sharing documents and the ability to work simultaneously on projects. Some mention that the collaboration features are not as intuitive as other platforms.

See related user reviews

“Google started the introduction of collaboration tools in documents, presentations and spreadsheets, and a few years ago it was better than MS Office's, but today I can surely say that collaborating in documents with the MS office suite is better than I could imagine, I love also how you can manage changes in documents and restore previous versions, accept or decline revisions, all of this when you're working with your coworkers at the samen time in the same document.”
FA

Francisco A.

Chief's Editor

“Microsoft 365 allows me to create presentations, share them with team members, and edit them from any device! This is a great program for businesses who want to collaborate in real time on documents and presentations without worrying about file compatibility. ”
MR

Manoharan R.

Director

Starting price
6per user /
per month
Pros and Cons based on 14,002 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,282)
5(3,167)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the collaboration tools feature

Reviewers appreciate Box's collaboration tools for their ability to share and edit documents in real-time. They value the integration with Microsoft online tools and the ease of setting permissions for different users. However, some users find the collaboration features less robust compared to other platforms, mentioning issues with version control and simultaneous editing.
Verified reviewer profile picture

See related user reviews

“I love Box notes! They're great for remote teams, especially when working asynchronously. You can go in and make notes, and a colleague can come into the same doc later and pick up where you left off. In addition, it's great for meeting in real time, as a team can edit a single doc at the same time. Box notes are also great for recurring meetings because you can create a "never-ending" agenda that you simply continue to add onto (and refer back to when needed).”
Verified reviewer profile picture

Elan C.

Principal Brand Associate, Home Loans

“The Office online feature works well. I am able to work in real-time with colleagues and they are able to see the changes as they occur. This is very handy since I work remotely. ”
JD

Jane D.

Professor

Starting price
20per user /
per month
Pros and Cons based on 5,616 verified reviews
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,505)
5(2,758)
Key Features
File Transfer4.5
Document Storage

User insights about the collaboration tools feature

Reviewers find Microsoft SharePoint's collaboration tools valuable for team projects, allowing multiple users to edit documents simultaneously and track changes. They appreciate the integration with other Microsoft products like Teams and OneDrive. Users highlight the ease of sharing files and the ability to set permissions for different users. However, some mention that the interface could be more user-friendly.
Verified reviewer profile picture

See related user reviews

“I like how it enables all members of my team to make updates to our shared files/documents at any time of the day when needed. And I appreciate the ease of access we all have to see said updates and make orders/reports accordingly.”
MC

Matthew C.

Non-Inventory Receiver

“I love that I can use Collaboration Tools in Microsoft SharePoint to manage my documents and keep track of tasks and deadlines. It's great to be able to work on projects with other people and see everyone's progress in one place. I also like that I can access my documents from anywhere and share them with others easily.”
Verified reviewer profile picture

Geoffrey k.

MD

Starting price
5per user /
per month
Pros and Cons based on 5,386 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(236)
3-4(8,668)
5(14,559)
Key Features
File Transfer
Document Storage4.3

User insights about the collaboration tools feature

Reviewers value Trello's collaboration tools for their simplicity and effectiveness in managing team projects. They highlight the ease of sharing boards, assigning tasks, and tracking progress. Users appreciate the real-time updates, commenting features, and integration with other apps like Google Drive. However, some mention the need for more advanced collaboration features for larger teams.

See related user reviews

“Being able to collaborate and set specific tasks for team members such as my VA make it easy to work on projects together and be able to see where a project is at without having to spend time corresponding via email or message. We can use trello and track each others progress and know exactly what stage the project is in, leave comments for each other and pick up where the other left off easily. ”
RS

Rachel S.

Coach

“We have used trello for collaboration with clients where we wanted to let them know where tasks are at the moment, but we also needed their valuable input on the development of tasks. Trello allowed simple collaboration, easy and quick notifications and clear overview of change log on tasks.”
DS

Djordje S.

Client Manager

Starting price
5per user /
per month
Pros and Cons based on 23,463 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,146)
5(13,110)
Key Features
File Transfer4.7
Document Storage4.7

User insights about the collaboration tools feature

Reviewers highlight Google Workspace's collaboration tools for their real-time editing capabilities, ease of sharing documents, and seamless integration with other Google apps like Google Docs, Sheets, and Slides. They appreciate the ability to work simultaneously on documents, leave comments, and track changes. Users also value the integration with Google Meet for virtual meetings and the overall efficiency in remote work environments.

See related user reviews

“Real-time collaboration in Google Docs and Sheets was a game-changer, allowing for instant feedback and edits. It helped my team stay on the same page during design iterations and project planning.”
MP

Matteo P.

Graphic Designer

“The collaboration works smoothly whenever we need to work on a group document or update a process hosted in a document on the cloud. I know that others will see my updates in real-time or be able to check the Version History to see my changes.”
AJ

Adam J.

Customer Support Team Lead

Starting price
7per user /
per month
Pros and Cons based on 17,421 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,868)
5(22,456)
Key Features
File Transfer4.7
Document Storage4.8

User insights about the collaboration tools feature

Reviewers appreciate Google Drive's collaboration tools for their ease of use and real-time editing capabilities. They value the ability to share documents, track changes, and comment within files. Users find it beneficial for team projects, noting the seamless integration with Google Docs, Sheets, and Slides. However, some mention limitations in version control and the need for more robust collaboration features.

See related user reviews

“Collaboration tools have also made Google Drive a more flexible and accessible tool for me. With collaboration tools, I can work with my colleagues and team members regardless of our location or time zone. This is particularly important for me, as I frequently work remotely or with colleagues who are based in different regions of the world.”
OG

Ochirukh G.

Software Engineer Developer

“Being able to work together on the same file or projects without physically being together, is great. These tools are more useful especially nowadays with the pandemic. Any changes and edits with suggestions are instantly accessed by anyone among the team members and can have access and ability to suggest, make changes too. These tools make the whole team stay updated and on the same page as if they are in the same office or in their usual workplace.”
FB

Fidele B.

Editorial Assistant

Starting price
7per user /
per month
Pros and Cons based on 28,383 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(241)
3-4(4,776)
5(7,509)
Key Features
File Transfer4.5
Document Storage4.7

User insights about the collaboration tools feature

Reviewers appreciate OneDrive's collaboration tools for their real-time editing capabilities and integration with Microsoft Office apps. They value the ease of sharing documents and setting permissions for different users. Users find the tools essential for remote work, noting the ability to work simultaneously on projects and the seamless integration with other Microsoft products. Some mention that the collaboration features could be more intuitive.

See related user reviews

“OneDrive allows users to collaborate on microsoft products such as word excel and powerpoint, allowing users to see edits in real time. So much better than e-mailing documents back and forth.”
GR

Gilbert R.

Post-doctoral research fellow

“OneDrive's collaboration tools enable seamless teamwork with real-time editing, comments, and version history, enhancing productivity and project efficiency.”
NH

Nadir H.

District Project Supervisor in Government Administration

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,526 verified reviews

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Other Top Rated File Sharing Software with Collaboration Tools in 2026

Cerberus FTP Server logo

Cerberus FTP Server

Secure file transfer solution

visit website
Cerberus FTP Server is a secure on-premise file transfer solution designed to provide auditing, collaboration and automation tools for secure file transfer. The system is HIPAA compliant and FIPS 140-2 validated, and offers SSL encryption, IP auto-banning, two-factor authentication (2FA), and more.

Read more about Cerberus FTP Server

Users also considered
Onehub logo

Onehub

Secure enterprise file sharing made easy.

visit website
Onehub is the better way to securely store and share all of your business files with enterprise-grade security and granular permissions. Try it for free!

Read more about Onehub

Users also considered
JSCAPE logo

JSCAPE

Centralize and secure your file transfer processes.

visit website
JSCAPE MFT Server is a managed file transfer server that centralizes all of your file transfer processes into a secure, easy-to-use application. JSCAPE MFT supports all major file transfer protocols including AS2, FTP/S, SFTP, SCP, HTTP/S, WebDAV and AFTP. Contact us today to get started for free!

Read more about JSCAPE

Users also considered
Diplomat Managed File Transfer logo

Diplomat Managed File Transfer

File sharing software for the healthcare and other sectors

visit website
Diplomat MFT by Coviant Software is a secure, scalable managed file transfer solution. Automate SFTP, FTPS, HTTPS, and AS2 workflows, integrate with AWS or Azure, and meet HIPAA, PCI/DSS, or GDPR requirements, with zero breaches in 20+ years. Start your free trial today.

Read more about Diplomat Managed File Transfer

Users also considered
Mango Practice Management logo

Mango Practice Management

Everything accountants need, all in one place.

visit website
Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
Dokmee DMS logo

Dokmee DMS

Document management solution for businesses of all sizes

visit website
Dokmee is a document management solution with multiple editions available for SMBs and enterprises that can be deployed on cloud, web or on-premise. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Read more about Dokmee DMS

Users also considered
IDrive logo

IDrive

Category Leaders

Cloud backup and storage service for PC, mobile, and servers

visit website
IDrive is a cloud backup and storage service with folder sync, bandwidth controls, and file-sharing capability for the corporate sector. Available for Windows, Mac, iOS, and Android, it keeps folder & file versions for 30 days and backs up data from PCs, devices, and network drives.

Read more about IDrive

Users also considered
Zoho WorkDrive logo

Zoho WorkDrive

Secure shared workspace & file sharing solution for teams

visit website
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
Revver logo

Revver

Cloud based, dynamic document-work management system

visit website
Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
OnBoard logo

OnBoard

Prepare faster, decide sooner with one secure board record

visit website
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
WeTransfer logo

Online file-transfer platform

WeTransfer is an online file-transferring platform that allows users to send their files around the world, including large files up to 2GB for free

Read more about WeTransfer

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers highlight the efficiency and flexibility of file transfer, emphasizing features like fast transfer speeds, secure sharing, access controls, and the ability to handle large files. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the organization capabilities, accessibility, and collaboration options, with features like folders, secure cloud storage, and the ability to share documents easily. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers appreciate the robust security measures, including encryption, multi-factor authentication, and continuous monitoring, ensuring data protection and compliance. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find customizable access controls crucial, allowing them to manage who can view, edit, or share documents, enhancing privacy and collaboration. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers value the ability to access files and collaborate on documents from any device, emphasizing the convenience and productivity benefits of mobile access. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users highlight the importance of encryption for protecting sensitive data, appreciating features like end-to-end encryption, secure file sharing, and compliance with security standards. 82% of reviewers rated this feature as important or highly important.