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Top Rated File Sharing Software with Collaboration Tools in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Collaboration tools enable multiple users to work on the same file simultaneously, provide real-time feedback, track changes, and leave comments. This improves communication, keeps everyone updated, and enhances overall productivity. Our reviewers in file sharing software rated this feature as important.

10 Best File Sharing Software with Collaboration Tools

Product
User rating
Starting price
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
Slack logo
4.7
(24K)
8.75
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top File Sharing products with collaboration tools

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for collaboration tools, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,390)
5(2,049)
Key Features
File Transfer4.2
Document Storage4.6

User insights about the collaboration tools feature

Reviewers highlight Smartsheet's collaboration tools for their effectiveness in managing team projects and timelines. They appreciate the ability to assign tasks, set permissions, and track changes. Users find the tools valuable for remote work, noting the ease of sharing documents and the integration with other apps. Some mention the need for more real-time collaboration features.

See related user reviews

“Create a smartsheet and share it with your team, everyone can access it and add feedback or whatever information is requested. You can restrict the document and give permission to certain users to be able to add and edit the document. ”
GL

Gabriela L.

Continuous Improvement Leader

“Smartsheet allows multiple users from different departments to collaborate on our roadmap planning. Everyone has the same view and can easily make changes, leave comments and make adjustments. Roadmap planning takes many eyes and lots of discussion. Smartsheet streamlines this and eliminates many back and forth interactions. ”
RM

Raisa M.

Project Coordinator

Starting price
12per user /
per month
Pros and Cons based on 3,486 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,678)
5(14,574)
Key Features
File Transfer
Document Storage4.3

User insights about the collaboration tools feature

Reviewers value Trello's collaboration tools for their simplicity and effectiveness in managing team projects. They highlight the ease of sharing boards, assigning tasks, and tracking progress. Users appreciate the real-time updates, commenting features, and integration with other apps like Google Drive. However, some mention the need for more advanced collaboration features for larger teams.

See related user reviews

“Being able to collaborate and set specific tasks for team members such as my VA make it easy to work on projects together and be able to see where a project is at without having to spend time corresponding via email or message. We can use trello and track each others progress and know exactly what stage the project is in, leave comments for each other and pick up where the other left off easily. ”
RS

Rachel S.

Coach

“We have used trello for collaboration with clients where we wanted to let them know where tasks are at the moment, but we also needed their valuable input on the development of tasks. Trello allowed simple collaboration, easy and quick notifications and clear overview of change log on tasks.”
DS

Djordje S.

Client Manager

Starting price
5per user /
per month
Pros and Cons based on 23,489 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,979)
5(9,933)
Key Features
File Transfer4.5
Document Storage4.6

User insights about the collaboration tools feature

Reviewers appreciate Microsoft 365's collaboration tools, particularly the real-time editing capabilities in Word, Excel, and PowerPoint. They highlight the integration with Microsoft Teams for communication and file sharing. Users find the tools essential for remote work, noting the ease of sharing documents and the ability to work simultaneously on projects. Some mention that the collaboration features are not as intuitive as other platforms.

See related user reviews

“Google started the introduction of collaboration tools in documents, presentations and spreadsheets, and a few years ago it was better than MS Office's, but today I can surely say that collaborating in documents with the MS office suite is better than I could imagine, I love also how you can manage changes in documents and restore previous versions, accept or decline revisions, all of this when you're working with your coworkers at the samen time in the same document.”
FA

Francisco A.

Chief's Editor

“Microsoft 365 allows me to create presentations, share them with team members, and edit them from any device! This is a great program for businesses who want to collaborate in real time on documents and presentations without worrying about file compatibility. ”
MR

Manoharan R.

Director

Starting price
6per user /
per month
Pros and Cons based on 14,041 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,176)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the collaboration tools feature

Reviewers appreciate Box's collaboration tools for their ability to share and edit documents in real-time. They value the integration with Microsoft online tools and the ease of setting permissions for different users. However, some users find the collaboration features less robust compared to other platforms, mentioning issues with version control and simultaneous editing.
Verified reviewer profile picture

See related user reviews

“I love Box notes! They're great for remote teams, especially when working asynchronously. You can go in and make notes, and a colleague can come into the same doc later and pick up where you left off. In addition, it's great for meeting in real time, as a team can edit a single doc at the same time. Box notes are also great for recurring meetings because you can create a "never-ending" agenda that you simply continue to add onto (and refer back to when needed).”
Verified reviewer profile picture

Elan C.

Principal Brand Associate, Home Loans

“The Office online feature works well. I am able to work in real-time with colleagues and they are able to see the changes as they occur. This is very handy since I work remotely. ”
JD

Jane D.

Professor

Starting price
20per user /
per month
Pros and Cons based on 5,623 verified reviews
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,158)
5(13,164)
Key Features
File Transfer4.7
Document Storage4.7

User insights about the collaboration tools feature

Reviewers highlight Google Workspace's collaboration tools for their real-time editing capabilities, ease of sharing documents, and seamless integration with other Google apps like Google Docs, Sheets, and Slides. They appreciate the ability to work simultaneously on documents, leave comments, and track changes. Users also value the integration with Google Meet for virtual meetings and the overall efficiency in remote work environments.

See related user reviews

“Real-time collaboration in Google Docs and Sheets was a game-changer, allowing for instant feedback and edits. It helped my team stay on the same page during design iterations and project planning.”
MP

Matteo P.

Graphic Designer

“The collaboration works smoothly whenever we need to work on a group document or update a process hosted in a document on the cloud. I know that others will see my updates in real-time or be able to check the Version History to see my changes.”
AJ

Adam J.

Customer Support Team Lead

Starting price
7per user /
per month
Pros and Cons based on 17,487 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,514)
5(2,776)
Key Features
File Transfer4.5
Document Storage

User insights about the collaboration tools feature

Reviewers find Microsoft SharePoint's collaboration tools valuable for team projects, allowing multiple users to edit documents simultaneously and track changes. They appreciate the integration with other Microsoft products like Teams and OneDrive. Users highlight the ease of sharing files and the ability to set permissions for different users. However, some mention that the interface could be more user-friendly.
Verified reviewer profile picture

See related user reviews

“I like how it enables all members of my team to make updates to our shared files/documents at any time of the day when needed. And I appreciate the ease of access we all have to see said updates and make orders/reports accordingly.”
MC

Matthew C.

Non-Inventory Receiver

“I love that I can use Collaboration Tools in Microsoft SharePoint to manage my documents and keep track of tasks and deadlines. It's great to be able to work on projects with other people and see everyone's progress in one place. I also like that I can access my documents from anywhere and share them with others easily.”
Verified reviewer profile picture

Geoffrey k.

MD

Starting price
5per user /
per month
Pros and Cons based on 5,413 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,495)
Key Features
File Transfer4.7
Document Storage4.8

User insights about the collaboration tools feature

Reviewers appreciate Google Drive's collaboration tools for their ease of use and real-time editing capabilities. They value the ability to share documents, track changes, and comment within files. Users find it beneficial for team projects, noting the seamless integration with Google Docs, Sheets, and Slides. However, some mention limitations in version control and the need for more robust collaboration features.

See related user reviews

“Collaboration tools have also made Google Drive a more flexible and accessible tool for me. With collaboration tools, I can work with my colleagues and team members regardless of our location or time zone. This is particularly important for me, as I frequently work remotely or with colleagues who are based in different regions of the world.”
OG

Ochirukh G.

Software Engineer Developer

“Being able to work together on the same file or projects without physically being together, is great. These tools are more useful especially nowadays with the pandemic. Any changes and edits with suggestions are instantly accessed by anyone among the team members and can have access and ability to suggest, make changes too. These tools make the whole team stay updated and on the same page as if they are in the same office or in their usual workplace.”
FB

Fidele B.

Editorial Assistant

Starting price
7per user /
per month
Pros and Cons based on 28,433 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,601)
5(17,275)
Key Features
File Transfer4.6
Document Storage

User insights about the collaboration tools feature

Reviewers emphasize Slack's strength in facilitating team collaboration through channels, direct messaging, and integrations with other apps. They appreciate the ability to organize discussions by topics, share files, and use features like polls and huddles. Users find Slack essential for remote work, enabling real-time communication and efficient project management.

See related user reviews

“Canvases changed the game w/ Slack! With everyone being remote, the ability to share images, videos, documents, add checklists, create content, collaborate & reorganize info as needed has been incredibly helpful! Everyone can play a part in projects.”
JL

Jenna L.

Project Manager

“Slack uses channels to organize discussions by topics, teams, or projects. It keeps conversations focused and easily accessible, preventing clutter in the main feed. It keeps everything related to a project or conversation in one place, reducing the need to switch between multiple tools. For teams spread across different time zones, on Slack you can leave messages for later or using threads, facilitate collaboration without the need for immediate responses.”
NM

NOMPILO M.

Graduate Software Dev Intern

Starting price
8.75per user /
per month
Pros and Cons based on 24,051 verified reviews

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,808)
5(7,580)
Key Features
File Transfer4.5
Document Storage4.7

User insights about the collaboration tools feature

Reviewers appreciate OneDrive's collaboration tools for their real-time editing capabilities and integration with Microsoft Office apps. They value the ease of sharing documents and setting permissions for different users. Users find the tools essential for remote work, noting the ability to work simultaneously on projects and the seamless integration with other Microsoft products. Some mention that the collaboration features could be more intuitive.

See related user reviews

“OneDrive allows users to collaborate on microsoft products such as word excel and powerpoint, allowing users to see edits in real time. So much better than e-mailing documents back and forth.”
GR

Gilbert R.

Post-doctoral research fellow

“OneDrive's collaboration tools enable seamless teamwork with real-time editing, comments, and version history, enhancing productivity and project efficiency.”
NH

Nadir H.

District Project Supervisor in Government Administration

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,631 verified reviews

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,939)
5(3,718)
Key Features
File Transfer4.0
Document Storage4.3

User insights about the collaboration tools feature

Reviewers indicate that monday.com's collaboration tools are highly effective for team projects, allowing easy task assignment, real-time updates, and file sharing. They appreciate the integration with other apps and the ability to communicate within the platform. Users find the tools valuable for remote work, noting the customizable features and the ability to keep everyone on the same page.
Verified reviewer profile picture

See related user reviews

“It allows teams to work on projects simultaneously, while keeping each other updated of their project status. You can share images and documents, and tag people to respond to things.”
Verified reviewer profile picture

Molly N.

Digital Designer and Social Media Coordinator

“Collaboration is the essential element of Monday.com. I like that you can collaborate within the system, but you can also share a particular workspace with people outside the system and use your dashboard to easily create reports with updates on it for stakeholders. The additional integrations available expand the collaboration opportunities to the point that you can almost do everything you need to do in a day without ever leaving the platform.”
BD

Brandi D.

Program Developer

Starting price
9per user /
per month
Pros and Cons based on 5,728 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated File Sharing Software with Collaboration Tools in 2026

Cerberus FTP Server logo

Cerberus FTP Server

Secure file transfer solution

visit website
Cerberus FTP Server is a secure on-premise file transfer solution designed to provide auditing, collaboration and automation tools for secure file transfer. The system is HIPAA compliant and FIPS 140-2 validated, and offers SSL encryption, IP auto-banning, two-factor authentication (2FA), and more.

Read more about Cerberus FTP Server

Users also considered
Cleo Integration Cloud logo

Cleo Integration Cloud

AI-powered supply chain integration platform

visit website
Cleo Integration Cloud is a supply chain orchestration platform that combines EDI compliance, API integration, and AI-driven automation capabilities. The platform features no-code trading partner onboarding, intelligent error resolution, and synchronization with ERP, TMS, and WMS systems. It includes supplier portals, pre-built integrations for applications like SAP and Oracle, and supports industries including logistics, manufacturing, retail, and healthcare.

Read more about Cleo Integration Cloud

Users also considered
Onehub logo

Onehub

Secure enterprise file sharing made easy.

visit website
Onehub is the better way to securely store and share all of your business files with enterprise-grade security and granular permissions. Try it for free!

Read more about Onehub

Users also considered
JSCAPE logo

JSCAPE

Centralize and secure your file transfer processes.

visit website
JSCAPE MFT Server is a managed file transfer server that centralizes all of your file transfer processes into a secure, easy-to-use application. JSCAPE MFT supports all major file transfer protocols including AS2, FTP/S, SFTP, SCP, HTTP/S, WebDAV and AFTP. Contact us today to get started for free!

Read more about JSCAPE

Users also considered
Dokmee DMS logo

Dokmee DMS

Document management solution for businesses of all sizes

visit website
Dokmee is a document management solution with multiple editions available for SMBs and enterprises that can be deployed on cloud, web or on-premise. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Read more about Dokmee DMS

Users also considered
Mango Practice Management logo

Mango Practice Management

Everything accountants need, all in one place.

visit website
Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
OnBoard logo

OnBoard

Prepare faster, decide sooner with one secure board record

visit website
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Zoho WorkDrive logo

Zoho WorkDrive

Secure shared workspace & file sharing solution for teams

visit website
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
IDrive logo

IDrive

Cloud backup and storage service for PC, mobile, and servers

visit website
IDrive is a cloud backup and storage service with folder sync, bandwidth controls, and file-sharing capability for the corporate sector. Available for Windows, Mac, iOS, and Android, it keeps folder & file versions for 30 days and backs up data from PCs, devices, and network drives.

Read more about IDrive

Users also considered
Syncplify Server! logo

Syncplify Server!

Secure file server for encrypted file sharing

visit website
Syncplify delivers industry-leading secure file transfer software for businesses needing encrypted file sharing and professional FTP/SFTP servers. Designed for both Windows and Linux, Syncplify offers cross-platform SFTP server solutions that ensure HIPAA and GDPR compliant file sharing.

Read more about Syncplify Server!

Users also considered
CapLinked logo

CapLinked

Caplinked Virtual Data Room Better Platform Better Price

visit website
CapLinked is a web-based Virtual Data Room platform that provides a central platform for businesses and their partners to share business documents and sensitive data during critical business transactions.
https://www.caplinked.com/

Read more about CapLinked

Users also considered
Procore logo

Procore

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Interstis logo

Interstis

Interstis, decision makers' platform.

Interstis is a collaboration and productivity management software that helps businesses across multiple sites utilize a digital platform to manage projects, tasks, agendas, documents, surveys, shared resources, and more from within a centralized location.

Read more about Interstis

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Encircle logo

Encircle

#1 field documentation app for restoration contractors.

Encircle’s field documentation platform sits at the front end of a restorer’s business. With simple workflows built for field use, anyone can thoroughly document what’s happening on any job, on any device, with data integrity that can be trusted.

Read more about Encircle

Users also considered
Avaya Spaces logo

Avaya Spaces

Video conferencing & meeting platform for team collaboration

Avaya Spaces is a unified communications platform that provides non-profit organizations, educational institutions, and corporate businesses with tools to facilitate collaboration across remote teams. Key features include alerts/notifications, messaging, task management, progress tracking, and more.

Read more about Avaya Spaces

Users also considered
leitzcloud logo

leitzcloud

Secure cloud storage solution for companies of all sizes

leitzcloud is a cloud storage solution for companies of any size to securely store, synchronize and share data from anywhere from any device. Protect your data with secure encryption, German datacenter and GDPR-compliance. Web-Editor included.

Read more about leitzcloud

Users also considered
Sendlinx logo

Sendlinx

Protect Your Data. Send Secure Links.

SendLinx is a secure cloud-based file-sharing software that makes it easy for businesses and organizations to securely share files online. With SendLinx, staff members can securely upload and access files from anywhere with an internet connection, so no matter where they are or what device they're using, they always have the latest versions of the documents.

Read more about Sendlinx

Users also considered
Frame.io logo

Frame.io

Video review & collaboration platform for teams

Frame.io is a cloud-based video collaboration platform where creative teams can upload, review & share video content privately, with a native mobile app for iOS

Read more about Frame.io

Users also considered
Zight logo

Zight

Share information faster with visual context.

Provide the context and clarity needed without playing musical calendars. Use Zight to create video recordings and screen captures to use for training and onboarding, support and troubleshooting, giving regular updates or presentations, and relationship building.

Read more about Zight

Users also considered
Content Central logo

Content Central

On-premise & in-cloud document management software

Eliminate repetitive and tedious processes with Content Central’s powerful workflow engine and integrations, intelligently sort and store your documents, and ensure eSignatures and forms are filed or sent securely and on-time with unmatched automation and compliance tools.

Read more about Content Central

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PactCentral logo

PactCentral

Secure Virtual Data Room

PactCentral VDR platform securely stores and enables sharing of confidential files in a cloud data sharing platform. Collaborate any document in secure virtual environment with in-app messaging, built-in commenting, and electronic signing.

Read more about PactCentral

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EZ File Drop logo

EZ File Drop

File sharing solution for receivin file uploads

EZ File Drop gives you a customizable and branded upload form that sends files directly to your Google Drive, Dropbox, OneDrive, or Box account.

Read more about EZ File Drop

Users also considered
Filifly logo

Filifly

(0)

Filifly – Share Files Instantly, Securely, Anywhere.

Filifly is a fast, secure, and free cloud-based file-sharing platform. With end-to-end encryption and seamless social media integration, Filifly makes file transfers effortless.

Read more about Filifly

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Interacta logo

Interacta

Business platform for natural interaction

Interacta is a cloud-based platform, which helps business manage operations, share knowledge, engage employees, and facilitate team collaboration. Features include real-time notifications, rewards, task management, full-text search, data feed, document storage, multi-device support and more.

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AGORA Trust Room logo

AGORA Trust Room

(0)

Swiss-made and Swiss-hosted data room software

The AGORA Trust Room is Swiss-made and Swiss-hosted data room software. Confidentiality is our top priority.

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Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers highlight the efficiency and flexibility of file transfer, emphasizing features like fast transfer speeds, secure sharing, access controls, and the ability to handle large files. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the organization capabilities, accessibility, and collaboration options, with features like folders, secure cloud storage, and the ability to share documents easily. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers appreciate the robust security measures, including encryption, multi-factor authentication, and continuous monitoring, ensuring data protection and compliance. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find customizable access controls crucial, allowing them to manage who can view, edit, or share documents, enhancing privacy and collaboration. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers value the ability to access files and collaborate on documents from any device, emphasizing the convenience and productivity benefits of mobile access. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users highlight the importance of encryption for protecting sensitive data, appreciating features like end-to-end encryption, secure file sharing, and compliance with security standards. 82% of reviewers rated this feature as important or highly important.