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Top Rated File Sharing Software with Progress Tracking in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Progress tracking in file sharing software allows users to monitor task progression, deadlines, and status updates efficiently. It facilitates better collaboration, visualizes workflow, and helps manage time and resources effectively, enhancing overall productivity. Our reviewers in file sharing software rated this feature as highly important.

3 Best File Sharing Software with Progress Tracking

  • Smartsheet - Highest rated for progress tracking
  • Trello
  • monday.com

See other top File Sharing products with progress tracking

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the file sharing software category. They also needed to have sufficient reviews about progress tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for progress tracking based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Smartsheet logo
4.5
(3.4K)

User insights about the progress tracking feature

Reviewers appreciate Smartsheet's progress tracking capabilities for their clarity and ease of use. They find it valuable for visualizing task completion percentages and overall project goals. Users report that the dashboards and conditional formatting are helpful for tracking project stages and identifying resource needs. They say Smartsheet's real-time status updates and customizable views keep teams on track and clients informed. However, some users mention that setting up dashboards can be initially challenging but becomes easier with experience.
“I like that there's freedom in customizing how you track your projects, especially if it's at a high volume of work. You can view your sheet as a Gantt chart as well to visually track the progress of your projects and their tasks.”
es

erika s.

Project Manager

“It not only allows a quick visual summary to quickly see where the progress of different stages and/or departments are, but give you an idea of where to apply resources to aid in removing any stop gaps that might have occurred. ”
HL

Heidi L.

Office Manager

File Sharing key features coverage

Smartsheet offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.2
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Trello logo
4.5
(23.4K)

User insights about the progress tracking feature

Reviewers highlight Trello's progress tracking as intuitive and visually appealing. They appreciate the checklist system for tracking individual tasks and overall project progress. Users find the visual format, including boards and cards, helpful for quickly understanding project status. They report that Trello's customizable views, such as calendar and Gantt charts, enhance tracking capabilities. However, some users feel that while Trello is excellent for high-level tracking, it may lack precision for detailed time tracking. Overall, they value its simplicity and effectiveness in promoting transparency and organization.
“Progress Tracking on Trello allows to review progress in different formats and from different prespectives to know how the work is progressing (timeline format, calendar format, kanban board style, and more). Even multiple tracking boards can be reviewed in a single master view to either check progress in a high level view or specific day-to-day tasks. ”
RG

Ruth G.

Cybersecurity Consultant

“Trello's native board look lends itself to tracking tasks via lanes. Its intuitive and customizable. Trello has recently added new native views that allow the board to be viewed as a calendar, Gannt and custom formats.”
HS

H S.

Developer

File Sharing key features coverage

Trello offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer
Document Storage4.3
Secure Data Storage4.3
Access Controls/Permissions4.5
Mobile Access4.5
Encryption

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

monday.com logo
4.6
(5.7K)

User insights about the progress tracking feature

Reviewers indicate that monday.com's progress tracking is straightforward and versatile, offering various ways to monitor project status. They appreciate the customizable dashboards, color-coded status options, and visual representations of KPIs. Users report that it helps identify bottlenecks, manage timelines, and ensure team accountability. They find the reminders and notifications useful for keeping projects on track. Reviewers also highlight the ease of use and the ability to track progress at any stage of a project, making it a valuable tool for team collaboration.
“ I can identify any potential bottlenecks or delays and take necessary actions to keep the projects on track. With Monday.com's progress tracking, I feel more confident in managing my projects effectively, making informed decisions, and achieving successful outcomes.”
JD

Joy D.

Content Writing

“Straightforward tracking project progress on dashboard, which is a customizable analysis reporting grid that helps to track tasks and projects easily and also tag responsible person.”
Verified reviewer profile picture

Nitin S.

Customer Relationship Associate

File Sharing key features coverage

monday.com offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.0
Document Storage4.3
Secure Data Storage
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 5,720 verified reviews

65% of users rated monday.com 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,720 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

Cons:

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$9 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated File Sharing Software with Progress Tracking in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

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Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

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Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

Users also considered
Podio logo

Cloud-based tool for collaborating on and managing projects

Podio is a business software that helps teams work together more effectively. It provides a centralized platform for managing projects, tasks, and communication. Podio caters to a range of industries, including accounting, real estate, and marketing agencies, enabling teams to streamline their workflows and boost productivity.
A tool that your team will love to use, that's entirely customizable to suit how you run projects most efficiently.

Read more about Podio

Users also considered
Clinked logo

White-label Client Portal & Collaboration Software

Clinked is a cloud-based client portal & collaboration software. Allow clients, internal teams and project groups to efficiently work within branded, secure and intuitive workspaces. Increased brand recognition and productivity of Clinked will drive client retention and setup apart from competition.

Read more about Clinked

Users also considered
BoardPAC logo

AI-enabled software for managing board meetings

BoardPAC is a secure & adaptable board meeting automation solution with secure file sharing. It provides AES-256 encryption & centralized document storage. BoardPAC is committed to sustainability by eliminating paper waste & carbon emissions

Read more about BoardPAC

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Wimi logo

Reinvent your teamwork

Share your files with your team members or external contributors easily and securely thanks to Wimi's intuitive platform and advanced access-right management.

Read more about Wimi

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FileInvite logo

Streamlining loan document collection for lenders

Automate the process of collecting information and file from your clients with our simple and secure interface.

Read more about FileInvite

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BasicOps logo

Welcome to Your Base of Operations

BasicOps - One platform for all your team needs, communication, collaboration, project management and integrations with popular tools like Google Drive, Zoom, Webex, and Zapier. Secure and easy to use, try our free trial today.

Read more about BasicOps

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Zoho WorkDrive logo

Secure shared workspace & file sharing solution for teams

Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

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Nasdaq Boardvantage logo

Cloud-based board management software

Nasdaq Boardvantage is the next-generation board management software and portal designed to enhance board meeting efficiency and collaboration. It features AI-powered tools to streamline meeting workflows, secure data management, and empower directors with a centralized hub to access information, communicate, and make decisions.

Read more about Nasdaq Boardvantage

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SmartVault logo

Document sharing and collaboration management software

SmartVault helps businesses store documents and collaborate with internal and external stakeholders via a unified portal. The platform complies with a variety of statutory guidelines including CCPA, SEC, GLBA, GDPR, and FINRA to prevent violation of rules and fulfil legal obligations.

Read more about SmartVault

Users also considered
Kamzan logo

Small, medium and large companies

The Italian solution for Team collaboration and structured document sharing with Stakeholders.

Read more about Kamzan

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Ideagen Collaboration Portal logo

Enterprise Collaboration with Total Control

Share large files and control how your documents are accessed and used.

Read more about Ideagen Collaboration Portal

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HighQ logo

Cloud-based legal case management tool for legal teams.

HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

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Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Users value file transfer for its speed, security, and flexibility. It supports large files, offers detailed logs, and facilitates collaboration. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate the ability to organize documents into folders, access files from multiple devices, and collaborate in real-time with secure, cloud-based storage. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Users highlight robust security measures like encryption, two-factor authentication, and detailed audit trails to protect sensitive data. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of setting specific access levels, tracking changes, and managing permissions for secure and efficient collaboration. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users value mobile access for its convenience, allowing them to manage documents, stay connected, and collaborate from any device, anywhere. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Reviewers appreciate encryption for protecting data during storage and transfer, ensuring only authorized individuals can access sensitive information. 82% of reviewers rated this feature as important or highly important.