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Top Rated File Sharing Software with Scheduling in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Scheduling in file sharing software streamlines meeting organization, task management, and event coordination. It allows users to set reminders, view team availability, and integrate with calendars, enhancing overall productivity and collaboration. Our reviewers in file sharing software rated this feature as important.

4 Best File Sharing Software with Scheduling

  • Smartsheet
  • Trello - Highest rated for scheduling
  • Microsoft 365
  • Google Workspace

See other top File Sharing products with scheduling

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the file sharing software category. They also needed to have sufficient reviews about scheduling, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for scheduling based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Smartsheet logo
4.5
(3.4K)

User insights about the scheduling feature

Users report that Smartsheet's scheduling capabilities are flexible and efficient for managing tasks and projects. They appreciate the ability to create timelines, set deadlines, and receive notifications and updates. Reviewers highlight the drag-and-drop interface for adjusting schedules and the integration with other programs. They find it useful for resource planning and tracking project progress. However, some users mention that resource scheduling is basic and would like more advanced features similar to Outlook's recurring meetings.
“I like that Smartsheet's Scheduling feature allows me to easily create a timeline of tasks and set deadlines. It also keeps everyone on track with notifications and updates, so I can be sure that tasks are being completed on time. The drag-and-drop interface makes it easy to adjust tasks and timelines as needed, so I can quickly make changes and adapt to changes in project scope.”
Verified reviewer profile picture

Devendra K.

Manager

“I can prioritise my work task so effectively with scheduling from multi projects and tasks. On top of that, Report, Kanban and Calendar view are empowering our whole team to work with more focus and aligned into the schedule.”
Verified reviewer profile picture

Rick B.

Work Management Technology Consultant

File Sharing key features coverage

Smartsheet offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.2
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Trello logo
4.5
(23.4K)

User insights about the scheduling feature

Users find Trello's scheduling capabilities helpful for organizing tasks and projects. They appreciate the ease of scheduling tasks and events, and the ability to use calendar add-ons for better planning. Reviewers highlight the drag-and-drop interface for managing schedules and the importance of scheduling for staying on task. However, some users feel that the reminders could be more assertive to keep teams on track. Overall, they find it a strong and organized tool for scheduling.
“The scheduling part is very important. You can plan the jobs or tasks you want easily and quickly.”
EÖ

Eyüp Ö.

Industrial Engineer

“Scheduling is a great feature in Trello. You can addon calendars.”
Verified reviewer profile picture

Marcel B.

Owner

File Sharing key features coverage

Trello offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer
Document Storage4.3
Secure Data Storage4.3
Access Controls/Permissions4.5
Mobile Access4.5
Encryption

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the scheduling feature

Reviewers indicate that Microsoft 365's scheduling capabilities are essential for productivity and organization. They appreciate the integration with Outlook and Teams, which simplifies scheduling meetings, events, and tasks. Users find it easy to check availability, avoid conflicts, and sync calendars across devices. They also value the ability to schedule emails and set reminders. However, some users mention inconsistencies between different versions of Outlook and the need for better integration among various Microsoft 365 tools.
“This software allows us to plan the tasks of the team members, not only internal but also external to our organization through the use of the calendar and availability functions.”
CS

Carlo S.

Manager

“it allows us to easily schedule meetings and events, set reminders and view calendar availability of team members, making it easy to coordinate and plan meetings.”
PP

Pawan P.

Manager Admin and Facility

File Sharing key features coverage

Microsoft 365 offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.5
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions
Mobile Access4.5
Encryption4.3

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the scheduling feature

Reviewers appreciate Google Workspace's scheduling capabilities, particularly the integration with Google Calendar, Gmail, and Google Meet. They find it easy to organize meetings, avoid scheduling conflicts, and manage daily tasks. Users report that the interface is user-friendly and practical, with helpful notifications and reminders. They also value the ability to check invitees' availability and schedule across web and mobile platforms. However, some users mention that it lacks certain functionalities compared to competitors like Outlook/M365.
“Google Calendar is connected with Gmail, Google meet and even zoom. It makes our life easier to schedule virtual meetings and other appointments on the calendar with reminders.”
JC

Joshin C.

Administrator

“Scheduling in Google Workspace is quick and seamless, allowing us to easily organize classes, book meetings, and coordinate staff availability, all with just a few clicks.”
GH

Grace H.

manager

File Sharing key features coverage

Google Workspace offers 6 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.7
Document Storage4.7
Secure Data Storage4.7
Access Controls/Permissions4.6
Mobile Access4.6
Encryption4.6

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated File Sharing Software with Scheduling in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

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Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

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monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

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Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

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OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

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Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

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RingCentral Video logo

Video conferencing software with screen sharing & team chat

RingCentral Video is a cloud-based video conferencing platform designed to help businesses conduct virtual meetings from multiple devices such as desktops, tablets & mobile devices. The solution offers collaboration tools including audio and video calls, screen sharing, integrated messaging & more.

Read more about RingCentral Video

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Podio logo

Cloud-based tool for collaborating on and managing projects

Podio is a business software that helps teams work together more effectively. It provides a centralized platform for managing projects, tasks, and communication. Podio caters to a range of industries, including accounting, real estate, and marketing agencies, enabling teams to streamline their workflows and boost productivity.
A tool that your team will love to use, that's entirely customizable to suit how you run projects most efficiently.

Read more about Podio

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BoardPAC logo

AI-enabled software for managing board meetings

BoardPAC is a secure & adaptable board meeting automation solution with secure file sharing. It provides AES-256 encryption & centralized document storage. BoardPAC is committed to sustainability by eliminating paper waste & carbon emissions

Read more about BoardPAC

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Kamzan logo

Small, medium and large companies

The Italian solution for Team collaboration and structured document sharing with Stakeholders.

Read more about Kamzan

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iBabs logo

Board portal and board meeting management software

iBabs is a cloud-based board portal designed to help directors and secretaries manage board meetings, reduce the time required for meeting preparation, and capture all decisions made. Users can collaborate through meeting summaries, annotations, and voting, and access documents from any device.

Read more about iBabs

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Bluescape logo

Virtual workspaces that facilitate team collaboration

Collaborate more effectively and make informed decisions with Bluescape, a secure visual collaboration solution. Get flexible virtual workspaces, powerful whiteboarding, smart video conferencing, annotations and drawing tools, customizable templates, and easy file sharing.

Read more about Bluescape

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Spike logo

AI-powered email, redefined

AI-powered email app that keeps communication fast, organized, and secure. Manage all email accounts, chats, calls, and calendars in one workspace—available on every device.

Read more about Spike

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Aprio logo

Board management & board portal software

Aprio is a board management software that streamlines board meeting preparation, engagement, collaboration, and reporting. This platform offers features like agenda builders, annotation tools, virtual meeting support, and secure data storage to help boards work more efficiently and effectively.

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HighQ logo

Cloud-based legal case management tool for legal teams.

HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

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SMMware logo

Client management and accounting tool for sales teams

SMMware is a cloud-based platform for small to medium businesses. The software offers flexible options for scheduling which associates will work on a job, view tasks on a calendar and enables employees to block their availability time to streamline operational processes.

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Encircle logo
Category Leaders

#1 field documentation app for restoration contractors.

Encircle’s field documentation platform sits at the front end of a restorer’s business. With simple workflows built for field use, anyone can thoroughly document what’s happening on any job, on any device, with data integrity that can be trusted.

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OneDeck logo

Business management platform

Smart, intelligent and automated platform for all your business management needs

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Lark logo

Collaboration tool for SMEs and education institutes

Lark is a collaboration software that helps businesses establish communication through instant messaging and audio or video calling. It lets users create chat threads and view interaction history to streamline communication and provide context on specific topics.

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Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers appreciate efficient file transfer with notifications on recipient access, control over permissions, and fast transfer speeds. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value organized storage with folders, secure cloud access, and the ability to share and collaborate on documents from anywhere. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers emphasize robust security measures including encryption, multi-factor authentication, and regular backups to protect sensitive information. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight managing access levels, setting expiration dates, and tracking changes to ensure secure collaboration. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users value the convenience of accessing files, emails, and documents from mobile devices, enhancing productivity and flexibility. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Reviewers appreciate strong encryption for protecting data during transfer and storage, ensuring privacy and security. 82% of reviewers rated this feature as important or highly important.