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Top Rated Accounting Software with Expense Tracking in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Expense tracking in accounting software allows businesses to monitor spending, categorize expenses, and generate detailed reports. This helps in accurate financial management, budget adherence, tax preparation, and identifying cost-saving opportunities. Our reviewers in accounting software rated this feature as important.

10 Best Accounting Software with Expense Tracking

Product
User rating
Starting price
QuickBooks Enterprise logo
4.5
(20.5K)
2210
flat rate/per year
visit website
Xero logo
4.4
(3.2K)
25
flat rate/per month
visit website
FreshBooks logo
4.5
(4.5K)
21
flat rate/per month
visit website
SAP Concur logo
4.3
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

visit website
Quicken logo
3.9
(459)
47.88
flat rate/per year
QuickBooks Online Advanced logo
4.4
(1K)
235
flat rate/per month
BQE CORE Suite logo
4.5
(781)
Empty state illustration for "No pricing info"

No pricing info

Wave logo
4.4
(1.7K)
19
flat rate/per month
QuickBooks Online logo
4.3
(8.3K)
38
flat rate/per month
QuickBooks Desktop logo
4.4
(2.5K)
1922
flat rate/per year

See other top Accounting products with expense tracking

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Accounting software category. They also needed to have sufficient reviews about expense tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for expense tracking, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

QuickBooks Enterprise logo

QuickBooks Enterprise

Reviews Sentiment
 
 
 
1-2(352)
3-4(7,706)
5(12,534)
Key Features
Income & Balance Sheet4.6
Financial Reporting4.6

User insights about the expense tracking feature

Reviewers highlight QuickBooks Enterprise's robust expense tracking capabilities. They appreciate the detailed categorization, ease of input, and ability to generate comprehensive reports. Users find it valuable for budgeting and financial management, though some mention difficulties with custom field setup and occasional tracking delays.

See related user reviews

“Record keeping with QB is both easy and detailed. You are able to set up the expense accounts as detailed as you need. I am able to properly allocate every expense to the appropriate account. You can also attach individual invoices to each expense for through record keeping.”
CS

Carolyn S.

Office Manager

“The expense tracking feature in QuickBooks Desktop Enterprise is really helpful. It makes it easy to keep track of all my business expenses, and I can easily generate reports to help me track my spending.”
BT

Brahim T.

Freelancer

Starting price
2210flat rate /
per year
visit website
Pros and Cons based on 20,592 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Effective financial management

Streamlined bookkeeping

Efficient tax management

Frequent issue resolution challenges

Slow performance speed

Disruptive software updates

High cost concerns

Unreliable customer service

See pros and cons details
Xero logo

Xero

Reviews Sentiment
 
 
 
1-2(157)
3-4(1,150)
5(1,943)
Key Features
Income & Balance Sheet4.6
Financial Reporting4.4

User insights about the expense tracking feature

Reviewers appreciate Xero's expense tracking for its ease of use and integration with bank accounts. They highlight the ability to categorize expenses, generate reports, and manage reimbursements. Users find it beneficial for financial control and tax compliance, though some mention limitations in expense categorization and reporting.
Verified reviewer profile picture

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“Xero's "Expense Tracking" helps with financial control, tax compliance, informed decision-making, and improved cash flow management. ”
Verified reviewer profile picture

Anna F.

Administrator

“You can connect your bank account and your credit card to Zero or you can manually connect your bank statements. Zero makes it easy for you to categorize your expenses and split transactions.”
JJ

Juliet J.

Blogger

Starting price
25flat rate /
per month
visit website
Pros and Cons based on 3,250 verified reviews
Verified reviewer profile picture

Cloud accounting accessibility

Customizable dashboard

Effective bookkeeping tools

Accessible learning resources

User-friendly interface

Slow issue resolution

Poor customer support

Limited inventory management

Lack of live support

Underdeveloped mobile access

See pros and cons details
FreshBooks logo

FreshBooks

Reviews Sentiment
 
 
 
1-2(82)
3-4(1,765)
5(2,654)
Key Features
Income & Balance Sheet4.4
Financial Reporting4.5

User insights about the expense tracking feature

Users find FreshBooks' expense tracking intuitive and efficient. They appreciate the ability to categorize expenses, attach receipts, and generate reports easily. Reviewers highlight the mobile app's functionality for capturing receipts and the seamless integration with bank accounts. However, some note issues with tax categorization and bank connection stability.

See related user reviews

“FreshBooks makes expense tracking easy and painless. From the Expenses tab, you can easily add new expenses to your account, or import them from a variety of sources, including CSV files or other accounting software. ”
RJ

Ryan J.

Founder

“It has an easy user-friendly expense tracking system including taxes on items and it also allows you to categorize your expenses under a variety of pre-selected categories.”
AT

Augustine T.

Senior Agronomist

Starting price
21flat rate /
per month
visit website
Pros and Cons based on 4,501 verified reviews

Cloud accounting accessibility

Efficient invoicing capabilities

Tailored for small businesses

Minimal learning curve

Effective freelancer tools

Reliance on internet connection

Limited bank integration

High costs for larger teams

Frequent technical issues

See pros and cons details
SAP Concur logo

SAP Concur

Reviews Sentiment
 
 
 
1-2(97)
3-4(1,008)
5(1,127)
Key Features
Income & Balance Sheet
Financial Reporting4.6

User insights about the expense tracking feature

Reviewers indicate that SAP Concur's expense tracking is comprehensive and user-friendly. They appreciate the automatic receipt feature, detailed reports, and integration with corporate cards. Users find it easy to submit reimbursements, track expenses by category, and receive prompt approval notifications. However, some mention that the system could be more intuitive.

See related user reviews

“The Expense Tracking allows us to categorize our expenses and we can easily see where we are spending a big portion of our money and allow us to find ways to cut back on expenses”
TW

Tammy W.

IT Analyst

“Expense tracking is very efficient through this software, and it allows you to filter down to very specific points by category by time period.”
CJ

Caleb J.

Internal Audit Associate

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 2,232 verified reviews

Efficient reimbursement process

Streamlined expense reporting

Simplified approval workflow

Convenient mobile access

Effective receipt management

Slow performance speed

Frequent email notifications

High costs and fees

Tedious field entry

Challenging issue management

See pros and cons details
Quicken logo
Reviews Sentiment
 
 
 
1-2(67)
3-4(207)
5(185)
Key Features
Income & Balance Sheet
Financial Reporting4.2

User insights about the expense tracking feature

Users appreciate Quicken's expense tracking for its simplicity and detailed categorization. They find it easy to track personal and business expenses, generate custom reports, and maintain financial health. Reviewers value the software's ease of use, though some mention daily crashes and the need for more granular detail.

See related user reviews

“Quicken allows users to track all of their expenses, allowing them to quickly and easily monitor their financial health.”
DN

Debbie N.

Manager

“It's very simple to keep track of expenses using Quicken. As long as you create the proper categories and utilize them appropriately, it is a very simple task to keep track of expenses.”
TS

Teresa S.

Director of development

Starting price
47.88flat rate /
per year
Pros and Cons based on 459 verified reviews

Simplified tax reporting

Comprehensive expense tracking

Versatile accounting software

Effective budgeting tools

Ideal for small businesses

Frequent bugs and crashes

Problematic updates and versions

Subscription model drawbacks

Issues with bank account management

See pros and cons details
QuickBooks Online Advanced logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(369)
5(626)
Key Features
Income & Balance Sheet4.6
Financial Reporting4.5

User insights about the expense tracking feature

Reviewers value QuickBooks Online Advanced's expense tracking for its ease of use and integration with bank accounts. They highlight the ability to categorize expenses, upload receipts, and generate detailed reports. Users appreciate the system's efficiency in tracking business expenses, though some find setting up custom fields challenging.

See related user reviews

“All of my purchases that I use my business debit or credit cards anre automatically tracked in QB Online Advanced. I can easily run an expense report for any selected date range. ”
ST

Shannon T.

Owner operator

“QBO easily tracks and accounts for Expense Tracking in a way that is integrated with our bank accounts and legal software. It is easily searchable. There are many features I am not even familiar with yet. ”
CG

Catherine G.

Attorney

Starting price
235flat rate /
per month
Pros and Cons based on 1,035 verified reviews

Convenient remote access

Efficient bookkeeping

Comprehensive tracking features

Robust financial management

Organized multi-entity management

Challenging issue resolution

Limited desktop version compatibility

High costs and confusing pricing

Inconsistent customer service

Subpar mobile accessibility

See pros and cons details
BQE CORE Suite logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(201)
5(545)
Key Features
Income & Balance Sheet4.6
Financial Reporting4.1

User insights about the expense tracking feature

Reviewers appreciate BQE CORE Suite's expense tracking capabilities, highlighting its ease of use and functionality. They find it simple to submit, verify, and track expenses, including mileage and project-specific costs. Users value the ability to upload receipts via the app and categorize expenses, making financial management straightforward and efficient.
Verified reviewer profile picture

See related user reviews

“Quick and easy for employees to upload receipts or indicate expenses assigned to specific projects.”
Verified reviewer profile picture

Brian W.

Architect

“Ability upload expenses using the BQE Core App.”
DK

Drake K.

Senior Mechanical Engineer

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 781 verified reviews
Verified reviewer profile picture

Easy to learn

Responsive customer support

Tailored for architects

Comprehensive project management

Slow performance

Frequent bugs and glitches

Delayed issue resolution

See pros and cons details
Wave logo
Reviews Sentiment
 
 
 
1-2(107)
3-4(553)
5(1,049)
Key Features
Income & Balance Sheet4.5
Financial Reporting4.4

User insights about the expense tracking feature

Users find Wave's expense tracking easy to use and efficient. They appreciate the ability to categorize expenses, attach receipts, and generate reports. Reviewers highlight the integration with bank accounts and the mobile app's functionality. However, some miss the previously available auto-fill feature for receipts and note limited bank integrations.
Verified reviewer profile picture

See related user reviews

“Expense tracking in Wave Accounting has a lot of things I like such as tracking all your receipts for business expenses and help keep them organized and accessible. You can also track income sales and tax information. Also this is all easy to manage and view while on the go. ”
Verified reviewer profile picture

Kalina B.

Human Services

“Wave captures very well all the data and catergorizes them in order for the user to have a clear view on the expenses and where those occured. ”
VS

Vasileios S.

Head of Business Development and Operations

Starting price
19flat rate /
per month
Pros and Cons based on 1,709 verified reviews
Verified reviewer profile picture

Affordable for small businesses

Intuitive and modern interface

Excellent value for small businesses

Comprehensive invoicing features

Effective bookkeeping solution

Slow performance and load times

Ineffective email communication

Limited customer support options

Unresolved software issues

Challenging bank reconciliation

See pros and cons details
QuickBooks Online logo
Reviews Sentiment
 
 
 
1-2(453)
3-4(3,126)
5(4,746)
Key Features
Income & Balance Sheet4.5
Financial Reporting4.4

User insights about the expense tracking feature

Reviewers appreciate QuickBooks Online's expense tracking for its simplicity and efficiency. They find it easy to categorize expenses, upload receipts, and generate reports. Users value the integration with bank accounts and the ability to track expenses in real-time. However, some mention occasional mislabeling of expenses.

See related user reviews

“Very good and impressive- Expense tracking on QuickBooks allows you to easily categorize expenses, generate reports, and claim deductions. It can save time, reduce errors, and improve tax compliance.”
LS

Lisa S.

CMO

“I can monitor the companies expenses effortlessly using this feature. It allows for us to see the categories of expenses too so we are aware where we are spending the company's funds the most. ”
LM

Llana M.

Online Instructor

Starting price
38flat rate /
per month
Pros and Cons based on 8,325 verified reviews

Cloud-based accessibility

Ideal for small businesses

Seamless integrations

Comprehensive accounting features

Efficient tax management

Frequent bugs and crashes

Limited desktop features

Recurring costs and price increases

Inadequate customer support

Complicated transaction management

See pros and cons details
QuickBooks Desktop logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(1,034)
5(1,414)
Key Features
Income & Balance Sheet4.6
Financial Reporting4.6

User insights about the expense tracking feature

Reviewers find QuickBooks Desktop's expense tracking feature valuable for its detailed categorization and ease of use. They appreciate the ability to track expenses by project, generate customized reports, and manage budgets effectively. However, some users note limitations in mobile integration and the need for manual processes.

See related user reviews

“This i believe has enabled us know where money is going. We are able to generate a report based on particular expenses and spread over a long period e.g. one year's expense on gas. I love the ability to be able to track our expenses using one piece of software - QuickBooks Desktop. ”
MK

Martin K.

Director

“This is another accurate and convenience feature that I like as it allows me to categorize, monitor and analyze my expenditures efficiently for better financial management.”
SM

Shelmith M.

Admin Virtual Assistant

Starting price
1922flat rate /
per year
Pros and Cons based on 2,534 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Efficient bookkeeping

Accessible learning resources

Robust accounting software

Frequent and costly upgrades

Inefficient phone support

Challenging file management

Inadequate support

High costs and fees

See pros and cons details

Other Top Rated Accounting Software with Expense Tracking in 2026

Sage Intacct logo

Sage Intacct

Category Leaders

Best-in-class Cloud ERP for Finance

visit website
Sage Intacct’s core financials automate your most important processes, reduce your reliance on spreadsheets, and give you greater visibility into your business

Read more about Sage Intacct

Users also considered
Accounting Seed logo

Accounting Seed

Category Leaders

Accounting and analytics software built on Salesforce

visit website
Accounting Seed is cloud-based software built in Salesforce that gives you all the tools you need to seamlessly connect financial data company-wide. Learn more about our product at: https://www.accountingseed.com/product/.

Read more about Accounting Seed

Users also considered
QuickBooks Enterprise logo

QuickBooks Enterprise

Category Leaders

Enterprise accounting, FSM and inventory management solution

visit website
QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Read more about QuickBooks Enterprise

Users also considered
Xero logo

Xero

Category Leaders

Cloud-based accounting software for small businesses

visit website
Xero is an award-winning online accounting software designed for small business owners and accountants, available on any computer or mobile device with an internet connection. Automate your invoicing and reporting, get a full picture of your business with up-to-date financial data, and much more.

Read more about Xero

Users also considered
Canopy logo

Canopy

Practice management software for accounting firms

visit website
Canopy is a cloud-based practice management solution for accounting professionals. Streamline your firm and create a connected client experience using our suite of features including workflow, document management, time and billing, payments, a CRM with a secure client portal.

Read more about Canopy

Users also considered
Zoho Books logo

Zoho Books

Category Leaders

Online accounting software for businesses of all sizes

visit website
Zoho Books helps small businesses to manage all financial activity, from invoices and expenses, to sales and purchase orders, to taxes, reports, and bank feeds.

Read more about Zoho Books

Users also considered
NetSuite logo

NetSuite

AI-powered cloud-based business management suite

visit website
NetSuite AI-powered accounting simplifies the process of recording transactions, managing AP and AR, and closing the books. NetSuite supports multiple currencies, languages, and compliance standards and ensures data is accessible securely worldwide.

Read more about NetSuite

Users also considered
CosmoLex logo

CosmoLex

Web-based legal practice management & accounting software

visit website
CosmoLex handles the unique, legal accounting requirements lawyers face daily. Anytime/anywhere web access makes it easy to keep your books compliant & current.

Read more about CosmoLex

Users also considered
MIP Accounting logo

MIP Accounting

Fund accounting for government organizations and nonprofits

visit website
MIP Fund Accounting is a comprehensive, configurable fund accounting solution. With its end-to-end suite of functionality and multi-segmented chart of accounts MIP is designed to meet and handle the complex financial management and fund accounting needs of nonprofit and government organizations.

Read more about MIP Accounting

Users also considered
FreshBooks logo

FreshBooks

Category Leaders

Invoice and accounting software tailored to small businesses

visit website
FreshBooks automates daily accounting activities namely invoice creation, payment acceptance, expenses tracking, billable time tracking and financial reporting.

Read more about FreshBooks

Users also considered
ZarMoney logo

ZarMoney

Category Leaders

Cloud-based accounting solution for businesses of all sizes

visit website
ZarMoney is a cloud-based accounting solution designed to assist businesses of all sizes with the management of inventory and finances. Key features include team collaboration, quote generation, invoicing, transaction tracking, remote access, and approval workflows.

Read more about ZarMoney

Users also considered
Actionstep Legal Accounting logo

Actionstep Legal Accounting

Cloud-based accounting and billing for law firms

visit website
Soluno is a cloud-based accounting and billing software designed to accelerate law firms. With a full, easy-to-use suite of time/expense entry, billing, accounting, trust, and reporting features, law firms get everything they need to master their business.

Read more about Actionstep Legal Accounting

Users also considered
Eleven logo

Eleven

Cloud accounting software tailored for accounting firms

visit website
Eleven is a cloud accounting app that helps small and medium-sized accounting firms to streamline and scale their practice. You can automate bookkeeping for every client without falling back on Excel.

Read more about Eleven

Users also considered
DataSnipper logo

DataSnipper

Intelligent automation platform for financial control

visit website
DataSnipper is a cloud-based intelligent automation platform designed for audit and finance teams that helps streamline workflows and offers features such as data collection, extraction, matching, and analysis.

Read more about DataSnipper

Users also considered
Order.co logo

Order.co

Simplify every aspect of buying for your business

visit website
Order.co simplifies buying for businesses. Eliminate manual purchasing & payment tasks to create one place to purchase, approve, and pay for the products your business needs.

Read more about Order.co

Users also considered
PROCAS Accounting logo

PROCAS Accounting

Project accounting for government contractors

visit website
PROCAS is a project accounting, web timekeeping & expense reporting solution supporting DCAA compliance for government contractors.

Read more about PROCAS Accounting

Users also considered
Plus & Minus logo

Plus & Minus

Accounting and ERP accounting in real-time

visit website
Real-time accounting and ERP accounting software in the cloud or on-premises offering automated processes and transaction recording, reporting, and analysis

Read more about Plus & Minus

Users also considered
Acumatica Cloud ERP logo

Acumatica Cloud ERP

Cloud-based enterprise resource planning software

visit website
Acumatica simplifies accounting with tools for Accounts Payable, Receivable, Billing & Invoicing, and Bank Reconciliation. It streamlines Expense Tracking, Payroll Management, and Financial Reporting, while managing your General Ledger and Income & Balance Sheet effortlessly.

Read more about Acumatica Cloud ERP

Users also considered
QuickBooks Online logo

Accounting and business management software

QuickBooks Online offers accounting with financial dashboards, invoice creation, online payment acceptance, expenses tracking, payroll & more.

Read more about QuickBooks Online

Users also considered
QuickBooks Desktop logo

Comprehensive business management solution

QuickBooks Desktop provides a comprehensive business management solution that integrates accounting, payroll, inventory, and multiple company management functionalities. The software offers industry-specific editions tailored for manufacturing, wholesale, contractors, and accountants, with features like advanced reporting, job costing, and automated pricing rules. Users can enhance their experience with cloud hosting capabilities that enable remote access and team collaboration.

Read more about QuickBooks Desktop

Users also considered
SAP Concur logo

Travel, expense and invoice, automated and in control

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions.

Read more about SAP Concur

Users also considered
Wave logo
Category Leaders

Accounting, invoicing, and payroll management platform

Why is Wave the world's fastest-growing accounting software for small businesses? It's easy, fast, 100% free, and made for owner-operated businesses.

Read more about Wave

Users also considered
Zoho Invoice logo

Online invoicing tool for freelancers and SMBs.

Zoho Invoice is an online invoicing software for freelancers and small to medium enterprises (SMEs). It helps you craft professional invoices, send payment reminders, and get paid faster online.

Read more about Zoho Invoice

Users also considered
Abby logo

Billing and invoicing platform

Abby helps businesses ensure that customer documents are legal and comply with the rules. Customers can pay online and receive reminders for late payments.

Read more about Abby

Users also considered
QuickBooks Online Advanced logo

Accounting & business management for small businesses

Advanced accounting software for streamlined financial management, automation, and enhanced reporting for growing businesses.

Read more about QuickBooks Online Advanced

Users also considered

Key features for Accounting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Income & Balance Sheet: Reviewers value the clear financial insights provided, the ability to track assets, liabilities, and equity, and the customizable reporting options for better decision-making. 96% of reviewers rated this feature as important or highly important.
  • Financial Reporting: Users highlight the customization of reports, real-time insights, and comprehensive data visualization which aids in informed decision-making and efficient financial management. 94% of reviewers rated this feature as important or highly important.
  • General Ledger: Reviewers appreciate the detailed tracking of financial transactions, integration with other modules, and the ability to generate accurate financial statements and reports. 92% of reviewers rated this feature as important or highly important.
  • Billing & Invoicing: Users benefit from seamless invoice creation, recurring billing options, and automated reminders, which enhance cash flow management and reduce manual effort. 91% of reviewers rated this feature as important or highly important.
  • Bank Reconciliation: The feature simplifies matching bank transactions, ensures financial accuracy, and offers real-time updates, significantly reducing reconciliation time and errors. 90% of reviewers rated this feature as important or highly important.