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IntakeQ
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Web-based intake forms management software
Table of Contents
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IntakeQ - 2026 Pricing, Features, Reviews & Alternatives
All user reviews are verified by in-house moderators and provider data by our software research team. Learn more
Last updated: November 2025
IntakeQ overview
What is IntakeQ?
IntakeQ is a web-based online intake form management software that enables healthcare professionals and clinicians to electronically share case forms with their patients, and receive them back completed & signed electronically before their next appointment. The product automates the form intake process thereby improving recordkeeping and customer/patient onboarding. The solution is well suited for the needs of individual practitioners, as well as for clinics and big hospitals. IntakeQ helps to eliminate paperwork by converting customers’ existing forms or re-creating the forms into an electronic form for a small fee. The product also enables customers to integrate intake forms into their website, providing customers with their branded questionnaires. The software offers an intuitive interface for creating customized intake forms with flexible question formats that can be accessed from any device including tablets. IntakeQ offers automated voice based, email and SMS reminders to patients by using an opt-in checkbox in the forms, the feature helps in the reduction of no-shows or appointment cancellations. The product also offers an online booking widget that can be embedded into the customer website, which allows users to set up flexible hours, sending intake package upon booking, allowing booking for multiple location from a single interface, and syncing appointments with Google Calendars. IntakeQ is HIPAA compliant and is hosted on the cloud. The product offers the support of e-Signatures to their customers, as well as integration with all major credit card gateways. The software also allows users to create detailed patient treatment notes and case histories that include diagrams & attachments. Some of IntakeQ's key customers include Propel Physical Therapy, LEO Training, Winston Center, and several individual healthcare practitioners. IntakeQ also offers a practice management solution, PracticeQ. PracticeQ offers tons of useful features and integrations to help smoothly run your practice.
Who uses IntakeQ?
By industry, IntakeQ reviewers are most commonly professionals in health, wellness and fitness (39%). The most frequent use case for IntakeQ cited by reviewers is forms automation (53% of reviewers).
What do users say about IntakeQ pricing?
Most users consider IntakeQ to provide good value for money due to its reasonable pricing, extensive features, and cost savings. Some users report that setup and form creation can be costly, and a few feel it is expensive.
Starting price
per month
Alternatives
with better value for money
Pros & Cons
Responsiveness
Documentation
Intuitiveness
Submission
Coordination
IntakeQ’s user interface
IntakeQ pros, cons and reviews insights
To determine these pros and cons insights, we analyzed responses from
Overall rating
Value for money
4.7
Features
4.5
Ease of use
4.6
Customer support
4.7
Reviews sentiment
What do users say about IntakeQ?
Reviewers indicate IntakeQ streamlines intake and patient form management, saving significant administrative time and improving client satisfaction. They find the platform highly customizable, intuitive, and easy to use, with robust digital forms and efficient online workflows. Many say clients appreciate the convenience of completing paperwork electronically, and they value the HIPAA compliance and flexibility for different practice needs.
Users report that customer support is responsive and helpful, often implementing feature requests quickly. Some mention a learning curve, occasional glitches, and challenges with mobile usability or integration with other systems, but feel the benefits and reasonable pricing outweigh these drawbacks.
Select to learn more
Who uses IntakeQ?
Based on 321 verified user reviews.
Company size
Small Businesses
Enterprises
Midsize Businesses
Top industries
Use cases
IntakeQ's key features
Most critical features, based on insights from IntakeQ users:
All IntakeQ features
Features rating:
IntakeQ awards
IntakeQ alternatives
IntakeQ
Starting from
49.9
Per month
Jotform
Starting from
39
Per month
NextGen Office
Starting from
300
Practice Better
Starting from
35
Per month
IntakeQ pricing
Starting from
49.9
Per month
Flat Rate
User opinions about IntakeQ price and value
Value for money rating:
Of 37 reviews that provide robust commentary on IntakeQ's price and value, 81% mention it in a positive light.
Most users consider IntakeQ to offer good value for money, highlighting its reasonable pricing and extensive features, including HIPAA compliance, electronic signatures, and a customizable client portal. They appreciate the cost savings on paper and manpower, and the ease of converting existing forms to digital formats. Users find the pricing competitive compared to other EHRs, and many mention that the software pays for itself through time savings and efficiency gains. Some users report that the initial setup and form creation can be costly and time-consuming, and a few feel the product is expensive for what it offers.
, and
To see what individual users think of IntakeQ's cost and value, check out the review excerpts below.
Angela S.
Licensed Professional Counselor
Daniel H.
Office manager
IntakeQ integrations (14)
Integrations rated by users
We looked at 321 user reviews to identify which products are mentioned as IntakeQ integrations and how users feel about them.
Integration rating: 5.0 (1)
“They need to upgrade to a better integration provider and expand the triggers ”
Ben o.
Director
Integration rating: 5.0 (2)
Integration rating: 5.0 (1)
Other top integrations
IntakeQ customer support
What do users say about IntakeQ customer support?
Customer support rating:
We analyzed 97 verified user reviews to identify positive and negative aspects of IntakeQ customer support.
Widespread user sentiment highlights IntakeQ's customer service as exceptionally fast, friendly, and responsive to inquiries.
A significant portion of users praise the support team's willingness to implement feature requests and accommodate special needs.
Multiple users report receiving detailed, helpful responses—often within minutes or hours—making setup and troubleshooting easy.
A fair number of users appreciate the variety of support channels, including email, help pages, and an active Facebook group.
Support options
Training options
To see what individual users say about IntakeQ's customer support, check out the review snippets below.
“IntakeQ has excellent customer service; they respond to questions very quickly, they will help you get everything set up or they will provide step-by-step instructions if you're the DIY type. ”
Jill G.
Office Manager
“The customer service is the best I have ever seen. After I send a message, within minutes I have a response and a good one, one that makes sense, not the run around, a great thought out detailed response.”
Kelly D.
Communication Coordinator
“Best of all is the customer service. Though the system is very easy to use right out of the box, customer service representatives helped me with small adjustments and explained features so that we could get the system set up exactly for our needs; questions were always answered extremely quickly and communication was smooth.”
Marc W.
Chief of Acupuncture and Chinese Herbal Medicine
IntakeQ FAQs
IntakeQ has the following pricing plans:
Starting from: $49.90/month
Pricing model: Subscription
Free Trial: Available
These products have better value for money
Q. What are the benefits of using IntakeQ?
Q. Who are the typical users of IntakeQ?
IntakeQ has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Small Business
Q. What languages does IntakeQ support?
IntakeQ supports the following languages:
English
Q. Does IntakeQ support mobile devices?
IntakeQ supports the following devices:
Android, iPad, iPhone
Q. Does IntakeQ offer an API?
Yes, IntakeQ has an API available for use.
Q. What other apps does IntakeQ integrate with?
IntakeQ integrates with the following applications:
Elation, Dropbox Business, Zapier, Google Drive, Square Point of Sale, Zoom Workplace, Square Payments, Stripe, RevolutionEHR, Google Meet, Google Calendar
Q. What level of support does IntakeQ offer?
IntakeQ offers the following support options:
Knowledge Base, Chat, FAQs/Forum, Email/Help Desk, Phone Support
