Personio Features

Personio

The all-in-one HR software for HRM, recruiting and payroll

4.47/5 (108 reviews)

Personio Feature Summary

  • Absence management
  • Account reconciliation
  • Applicant Tracking
  • Application sharing
  • Applications management
  • Approval process control
  • Automated Payroll
  • Automatic Notifications
  • Bonus management
  • Calendar management
  • Calendar sync with Google
  • Clock in / out
  • Customizable reporting
  • Customizable templates
  • Data import/export
  • Deadline tracking
  • Document management
  • Document review
  • Document templates
  • Email integration
  • Email invitations & reminders
  • Email templates
  • Employee Database
  • Employee lifecycle
  • Employee management
  • Employee onboarding
  • Employee portal
  • Employee self service
  • Employee time clock
  • Event calendar
  • Feedback management
  • Goal management
  • Goal setting / tracking
  • Import / export data
  • Interview scheduling
  • Microsoft Outlook integration
  • Multi-Posting
  • Multi-channel distribution
  • Multi-language
  • Performance management
  • Performance review cycles
  • Personio Payroll
  • Real Time Reporting
  • Recruitment Management
  • Recurring tasks
  • Reminders
  • Reporting & Statistics
  • SSL security
  • Salary history
  • Scheduled reporting
  • Secure data storage
  • Self Service Portal
  • Sync with Microsoft Outlook
  • Talent acquisition
  • Team calendars
  • Third Party Integration
  • Time & attendance tracking
  • Time off requests
  • eSignature

Competitor Feature Comparison

401(k) Tracking
API
Absence Management
Access Control
Account Reconciliation
Activity Dashboard
Applicant Tracking
Application Integration
Application Sharing
Applications Management
Approval Process Control
Attendance Tracking
Audit Trail
Automatic Notifications
Benefits Management
Bonus Management
Calendar Management
Calendar Sync with Google
Charting
Clock In / Out
Collaboration Tools
Commenting
Compensation Management
Configurable Workflow
Contact Database
Custom Fields
Customizable Branding
Customizable Reporting
Customizable Templates
Data Filtering
Data Import
Data Import/Export
Data Visualization
Deadline Management
Digital Signature
Document Management
Document Review
Document Storage
Document Templates
Electronic Signature Capture
Email Alerts
Email Integration
Email Invitations & Reminders
Email Notifications
Email Templates
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Profile
Employee Self Service
Employee Time Tracking
Event Calendar
Feedback Management
Filtered Views
Goal Setting / Tracking
HR Management
Human Resource Integration
Interview Scheduling
Job Application Management
Leave Tracking
Microsoft Outlook Integration
Multi-Channel Distribution
Multi-Company
Multi-Country
Multi-Currency
Multi-Language
Multi-Location
Multiple User Accounts
Organizational Charting
Payroll Integration
Payroll Management
Performance Management
Permission Management
Progress Tracking
Real Time Analytics
Real Time Reporting
Receiving
Records Management
Recruitment Management
Recurring Tasks
Reminders
Remote Update / Installation
Reporting & Statistics
Resume Parsing
Role-Based Permissions
Rules-Based Workflow
SSL Security
Salary History
Scheduled Reporting
Secure Data Storage
Sick Leave Tracking
Summary Reports
Talent Acquisition
Team Calendars
Third Party Integration
Time Clock Integration
Time Off Requests
Vacation Tracking
Workflow Management
Learn moreCompare App
401(k) Tracking
API
Absence Management
Access Control
Account Reconciliation
Activity Dashboard
Applicant Tracking
Application Integration
Application Sharing
Applications Management
Approval Process Control
Attendance Tracking
Audit Trail
Automatic Notifications
Benefits Management
Bonus Management
Calendar Management
Calendar Sync with Google
Charting
Clock In / Out
Collaboration Tools
Commenting
Compensation Management
Configurable Workflow
Contact Database
Custom Fields
Customizable Branding
Customizable Reporting
Customizable Templates
Data Filtering
Data Import
Data Import/Export
Data Visualization
Deadline Management
Digital Signature
Document Management
Document Review
Document Storage
Document Templates
Electronic Signature Capture
Email Alerts
Email Integration
Email Invitations & Reminders
Email Notifications
Email Templates
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Profile
Employee Self Service
Employee Time Tracking
Event Calendar
Feedback Management
Filtered Views
Goal Setting / Tracking
HR Management
Human Resource Integration
Interview Scheduling
Job Application Management
Leave Tracking
Microsoft Outlook Integration
Multi-Channel Distribution
Multi-Company
Multi-Country
Multi-Currency
Multi-Language
Multi-Location
Multiple User Accounts
Organizational Charting
Payroll Integration
Payroll Management
Performance Management
Permission Management
Progress Tracking
Real Time Analytics
Real Time Reporting
Receiving
Records Management
Recruitment Management
Recurring Tasks
Reminders
Remote Update / Installation
Reporting & Statistics
Resume Parsing
Role-Based Permissions
Rules-Based Workflow
SSL Security
Salary History
Scheduled Reporting
Secure Data Storage
Sick Leave Tracking
Summary Reports
Talent Acquisition
Team Calendars
Third Party Integration
Time Clock Integration
Time Off Requests
Vacation Tracking
Workflow Management
Visit WebsiteCompare App
401(k) Tracking
API
Absence Management
Access Control
Account Reconciliation
Activity Dashboard
Applicant Tracking
Application Integration
Application Sharing
Applications Management
Approval Process Control
Attendance Tracking
Audit Trail
Automatic Notifications
Benefits Management
Bonus Management
Calendar Management
Calendar Sync with Google
Charting
Clock In / Out
Collaboration Tools
Commenting
Compensation Management
Configurable Workflow
Contact Database
Custom Fields
Customizable Branding
Customizable Reporting
Customizable Templates
Data Filtering
Data Import
Data Import/Export
Data Visualization
Deadline Management
Digital Signature
Document Management
Document Review
Document Storage
Document Templates
Electronic Signature Capture
Email Alerts
Email Integration
Email Invitations & Reminders
Email Notifications
Email Templates
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Profile
Employee Self Service
Employee Time Tracking
Event Calendar
Feedback Management
Filtered Views
Goal Setting / Tracking
HR Management
Human Resource Integration
Interview Scheduling
Job Application Management
Leave Tracking
Microsoft Outlook Integration
Multi-Channel Distribution
Multi-Company
Multi-Country
Multi-Currency
Multi-Language
Multi-Location
Multiple User Accounts
Organizational Charting
Payroll Integration
Payroll Management
Performance Management
Permission Management
Progress Tracking
Real Time Analytics
Real Time Reporting
Receiving
Records Management
Recruitment Management
Recurring Tasks
Reminders
Remote Update / Installation
Reporting & Statistics
Resume Parsing
Role-Based Permissions
Rules-Based Workflow
SSL Security
Salary History
Scheduled Reporting
Secure Data Storage
Sick Leave Tracking
Summary Reports
Talent Acquisition
Team Calendars
Third Party Integration
Time Clock Integration
Time Off Requests
Vacation Tracking
Workflow Management
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Mobile apps

iOS App


3 reviews

Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


109 reviews

Personio Feature Reviews

25 reviewers had the following to say about Personio's features:

Max Hasler

Great one-stop HR solution

2019-02-12

It is a great tool if you are looking for a one-stop solution to deal with your HR IT needs. Helps you a lot to stay in compliance with process frameworks and legal restrictions. Great support.

Pros

Holistic HR solution (no need to transfer data from one system to another) Very good customer support Can be set up as easy-to-use self-service platform for employees Ensures process (e.g.

Cons

Report section can be improved on the recruiting side Edge-cases in user rights management need to be improved UI/UX is better than traditional software but can still be refined

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Carina Meyer

Easy to use and flexible set up

2019-07-17

Pros

- Interface - Flexibility - Different roles - Automatization

Cons

- Reporting (Recruiting KPIs, Self designed reports) - Payroll

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Entertainment company, 11-50 employees)

One Stop HR Management Platform

2019-09-09

One main point to mention about this platform was the very appealing introduction we received as well as the following onboarding. Especially as a small company with not much experience in HR recruiting, the software helped us to improve our HR processes tremendously.

Pros

Especially the integration of self service in combination with absence management has been a huge time saver for us.

Cons

Sometimes input fields seem inconsistent with their datatypes (especially Date and Number fields) but the team of Personio seems ambitious to resolved reported issues as soon as possible. UI could be nicer but it is still a business product.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Erica Ancobia

Still a young tool, but quickly improving/expanding; great, fast and very friendly customer support

2017-06-19

Time saver and faster work flow, data protection, faster administration of employee data

Pros

Easy to use for employees; easy, no frill design, good configuration possibilities; improvement ideas are always forwarded to the Product team and, if possible, implemented quickly

Cons

Sometimes very long loading times; reports function not ideal (can be fixed with work arounds but needs extra time)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Sandra Scheidler

All in one solution for all HR issues

2019-07-15

We're now employing around 100 employees - and I'm only working 25 hours per week - Personio makes it possible!

Pros

- flexibility - Very competent and fast customer support - easy to learn - intuitive - combines the whole employee life cycle - from recruiting to offboarding - in one platform - Reports and Exports enable fast analyses - interface to payroll Providers make the payroll really easy to handle

Cons

- some reports don't work properly - but customer service always fixes problems very fast

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Verena Lanzinger

Overall an easy to use and good HR software

2020-01-27

We are currently using personio to file all employee data, track onboarding and absence periods.

Pros

Easy implementation Continuous improvement of the most important HR functionalities Good reports Very friendly and quick customer support

Cons

FTE report grouped by Cost Center would be very helpful

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Dennis Wegener

One stop shop for HR

2017-06-19

Saves LOTs of time. No need for different tools.

Pros

- Covers almost ALL aspects of HR -- recruitment (complete ATS system) -- hr administration: -- onboarding, offboarding, documents, absences, time tracking, performance management (basic), rights & role management, user self service, approval settings, etc

Cons

- needs some time to get to know all features - UX is getting better, but not the strong suit of personio - performance management rather basic

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Max Bauermeister

Easy to implement and fantastic support

2017-06-19

Pros

The system is easily customizable, fields can be generated quickly, workflows edited, and permissions & rules created within minutes.

Cons

Few minor bugs from timt to time, though these are fixed quickly. Recruiting solution only lets you post on german jobsites.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Ann-Kathrin Duborg

Many good features to organize your HR activities

2017-06-19

Employee information, employee development, recruiting etc.

Pros

The recruiting section gives a good overview of your job ads and all incoming applications and the applicants. Personio gives very good support to the administrator and has many helpful videos and documents to explain the software.

Cons

It's not always easy to find all the features and it takes some time to understand the settings.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Elke Broßmann

Great easy-to use Software

2019-07-19

Pros

- Self service - Interface - Usability - Integration of the external payroll - Customer Service

Cons

- Report section is not very detailed and not very accurate - Vacation calculation is not functioning very well, the set up of the vacation model is quite tricky - Some system attribute-fields are none-customisable

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Rebecca Viedts

Amazing Tool

2018-11-15

Of people. working and absence periods, as well as employee growth and fluctuations and other great tools for tracking performance- on an individual basis, as well as for the entire business.

Pros

Easy to use, very intuitive and self explanatory.

Cons

Cannot currently be linked to Datev, a software for calculating wages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sonja Gabriel

Great, user-friendly HR-Software for SMUs

2019-07-15

We are very happy with the performance of the system and are confident missing functionality will be developed by Personio within the next months (app etc.).

Pros

The software is very intuitive, has a very attractive design and makes it fun to use it.

Cons

In some aspects the software is perfectly designed for a designated HR manager - message configuration options should be optimised for small start-ups with multi-functional staff - but nothing that could not be "solved" with a bit of trickyness ;).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Dr. Martin Beischl

Excellent value for money and world-class CSM team!

2018-08-02

We really managed to establish the foundation of HR compliance thanks to Personio. A huge step forward in terms of organizational growth.

Pros

It allows a lot of good self-service workflow steps to make life in HR much easier.

Cons

A bit weak on the reporting side, especially when it comes to the recruiting function.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Consumer Goods company, 11-50 employees)

Very solid Software which meets basic HR requirements

2019-07-05

We managed as a startup to setup HR processes for the first time, even with limited resources.

Pros

- implementation process quality - saving a lot of HR & team resources - digital documentation of all HR processes (recruiting, sick days, holidays..) - improving employee retention

Cons

- no compelling usability - UI/UX not state of the art and very "German" - no relevant improvements over time

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Melina Frank

All in all a great software with a wide range of helpful features for HR & high data protection

2018-09-03

Especially to emphasize is the very friendly customer service. Personio takes care of the needs and problems and tries to improve continuously.

Pros

From recruiting-side, a big plus is that you can easily customize the evaluation forms.

Cons

For the recruiting area, there is still some room for improvement, for example, the integration with outlook.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Laura Körner-Frank

Great tool and an easy communiaction!

2020-12-09

It is a very good experience.

Pros

The Overall possibilities of Recruiting, onboarding/ offboarding, Management of data

Cons

Maybe it is a Little bit complex in Setting up

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Isabel Heil

The one-stop solution for better HR

2019-08-19

The software has also been a great help to our employees, who can take care of their HR tasks much easier now, as well as our team leaders and managers, who now have a better way of administrating and supervising their team and making sure all tasks are taken care of.

Pros

Creating and publishing job ads, managing applications and communicating with applicants has never been so easy, and is enabling us to manage our recruiting workflows in a way that is sure to leave a positive impression on applicants.

Cons

Since we are a global company, our aim is to roll out Personio internationally to all our subsidiaries in different countries around the world. In this regard, we are doing a certain amount of pioneer work, as the system is not yet completely perfected for international use and some features or special configurations are not yet part of the software. Therefore, we need to align the requirements of our international subsidiaries with the features currently available in the software and, in some cases, find workarounds. Personio has provided great support in this process and has been able to provide solutions to the vast majority of topics we dealt with.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sebastian Börner

Glorified database

2020-02-22

In the end, it just became a database to store employee information.

Pros

-pretty design -comprehensive onboarding -friendly support team

Cons

-missing sanity checks -convoluted layout -not customisable enough

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

0/10
Source: Capterra
Helpful?   Yes   No
Read more
David Reile

Work with personio

2019-09-11

vacation managment The way in which the vacation entitlement was built and the transparency with which it is structured is very good, even with very frequently changing working time models. recruiting & management of applicants

Pros

Easy to handle Great quality of services & support

Cons

n.a. (so far every thing is wokung very well)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Valeria Goldberg

Easy to handle, detailed configurations possible

2019-08-28

Pros

The on-boarding for the employees was quite easy, it´s almost self-explained.

Cons

Besides there should be offered more API´s and an integrated shift plan system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Florian Ebert

Game Changer in our HR Efficiency

2019-09-19

Actually, as a fast-growing company 2 years ago, we were just looking for a recruiting solution and found Personio.

Pros

Automatisation of the Recruiting Process Highly efficient

Cons

No Datev interface Many of our suggestions were received as feature requests, without feedback and without implementation Many new developments, especially in recruiting, have not led to an improvement, but have taken the clarity

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Theresa Härtwig

Top team

2019-07-19

Personio has competent employees that take their time to adapt to your needs.

Pros

The design as well as structure / set up.

Cons

As there are so many options, it does take a moment or two to get your head around the complexity.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Fabio Trainito

A great HR tool that makes HR work easier

2019-07-22

I love the customer service of this company.

Pros

Personio is easy to use and the user interface can be understood intuitively.

Cons

Compared to other ATS, Personio does not offer a link to LinkedIn, which makes recruiting activities more complex.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Jonas Jankus

Excellent One-Stop-Shop for HR Administration - Makes everything you don't like doing a simple task!

2019-07-24

Furthermore it gives our team members a voice and makes it easy for them to navigate the administrative hr jungle by having a one-stop-shop for all their needs, too.

Pros

Covers all the important bases in terms of functionality: - Employee File - Salary Administration - Team Calendar - Attendance & Absence management The menu is intuitive and compared to other solutions it does a great job of making navigation easy.

Cons

It takes a while to understand how it all works together, but that is to be expected by a software that brings together that many functions.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Christian Schrepfer

Happy administrator feedback

2019-09-05

It requires relatively little to no instruction effort for the employees. We have only adapted the presentation of Personio and handed it over to the employees and this works well.

Pros

Good and fast customer service. All inquiries are answered within 24 hours (weekdays) and 80% of inquiries are resolved within 24 hours.

Cons

There are newer reports, especially in recruiting, where the figures are not correct.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more