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Top Rated Workforce Management Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Access controls and permissions ensure data security and privacy by allowing administrators to manage who can view, edit, or delete content. They facilitate role-based access, streamline HR processes, and enhance operational efficiency. Our reviewers in workforce management software rated this feature as highly important.

5 Best Workforce Management Software with Access Controls/Permissions

Product
User rating
Starting price
BambooHR logo
4.6
(3K)
10
per user/per month
visit website
ADP Workforce Now logo
4.4
(7.1K)
Empty state illustration for "No pricing info"

No pricing info

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Clockify logo
4.8
(9.2K)
4.99
per user/per month
learn more
Confluence logo
4.5
(3.6K)
5.42
per user/per month
learn more
QuickBooks Time logo
4.7
(6.9K)
20
per user/per month
learn more

See other top Workforce Management products with access controls/permissions

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Workforce Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

BambooHR logo

BambooHR

Reviews Sentiment
 
 
 
1-2(33)
3-4(1,048)
5(2,017)
Key Features
Employee Scheduling4.3
Timesheet Management4.6

User insights about the access controls/permissions feature

Reviewers highlight BambooHR's access controls/permissions for their flexibility and ease of setup. They find it helpful to manage permissions for different job levels, ensuring sensitive employee data is protected. Users appreciate the ability to customize access levels for various roles, though some mention initial confusion and a need for better training materials. Overall, they value the feature for maintaining data privacy and security.
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“The platform allows HR personnel to set different levels of access and permissions for different users, which helps to ensure that sensitive employee data is only accessed by authorized users. This is important because it helps to protect the privacy of employees and reduce the risk of data breaches.”
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Esad S.

Operations Manager

“I really like how customizable the access levels are. It's a snap to create different access levels for recruiters, HR, executives, etc.”
GS

Gretchen S.

HR Manager

Starting price
10per user /
per month
visit website
Pros and Cons based on 3,098 verified reviews
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Comprehensive HR management

Efficient onboarding process

Centralized employee management

Intuitive user interface

Frequent product glitches

Limited payroll management

High and escalating costs

See pros and cons details
ADP Workforce Now logo
Reviews Sentiment
 
 
 
1-2(201)
3-4(2,789)
5(4,139)
Key Features
Employee Scheduling4.4
Timesheet Management4.6

User insights about the access controls/permissions feature

Users report that ADP Workforce Now's access controls/permissions are user-friendly and efficient. They appreciate the ability to assign different access levels to employees and managers, which helps in maintaining data security. Reviewers indicate that the system is easy to set up and modify, allowing for effective management of permissions and ensuring only authorized personnel can access sensitive information.

See related user reviews

“It enables admin to block permissions to applications that do not apply to an employees role, therefore eliminating the risk of and accidental change to something unintended.”
JA

Jeanne A.

Special Order Buyer

“I like the ability to give access and permissions on many different levels putting the power in the hands of the employees and managers.”
EC

Erica C.

Finance Coordinator

Starting price
Empty state illustration for "No pricing info"

No pricing info

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Pros and Cons based on 7,129 verified reviews

Detailed paycheck insights

Efficient payroll processing

Comprehensive HR solutions

Convenient tax handling

Helpful learning resources

Frequent password changes

Multiple login problems

Slow support response

Slow website performance

High cost and hidden fees

See pros and cons details
Clockify logo
Reviews Sentiment
 
 
 
1-2(18)
3-4(1,984)
5(7,225)
Key Features
Employee Scheduling4.5
Timesheet Management4.7

User insights about the access controls/permissions feature

Reviewers appreciate Clockify's access controls/permissions for their granularity and security. They find it valuable to assign different permissions to managers and developers, ensuring only authorized individuals can access sensitive data. Users report the settings are clear and easy to manage, allowing for fine-grained control over access to projects and features, which enhances team management and data protection.
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“I appreciate how Clockify's access controls/permissions ensure that only authorized individuals can access and modify sensitive time data, ensuring data security.”
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ahmad a.

Assistant Manager

“The access controls are granular and provide excellent security, ensuring that sensitive data is only accessible to authorized users.”
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Weronika K.

ceo

Starting price
4.99per user /
per month
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Pros and Cons based on 9,227 verified reviews
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Detailed productivity insights

Efficient project time tracking

Versatile time tracking

Effective team management

Intuitive user interface

Dependence on internet connectivity

Cumbersome time entry process

Issues with timer management

Limited mobile functionality

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,068)
Key Features
Employee Scheduling
Timesheet Management

User insights about the access controls/permissions feature

Reviewers highlight Confluence's access controls/permissions for their granularity and security. They find it easy to manage who can view, edit, or delete content, which helps in protecting sensitive information. Users appreciate the flexibility to control access at different levels, though some mention it can be complex to configure. Overall, they value the feature for enhancing data privacy and collaboration.
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“Access controls and permissions are crucial for maintaining data security and privacy. Confluence's features enable administrators to control who can view, edit, or delete content. This ensures that sensitive information is only accessible to authorized personnel and prevents unauthorized changes.”
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Ezekiel K.

Data scientist

“Access control is one of the important features that confluence provides to limit who and how they can access the files. This helped me maintain the privacy required by the organization while sharing information across teams. We can use various access controls such as the read-only feature to limit users from only reading the file but not allowing them to edit files.”
HR

Hrudvi R.

Student

Starting price
5.42per user /
per month
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Pros and Cons based on 3,653 verified reviews
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Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
QuickBooks Time logo
Reviews Sentiment
 
 
 
1-2(91)
3-4(1,524)
5(5,365)
Key Features
Employee Scheduling4.6
Timesheet Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate QuickBooks Time's access controls/permissions for their security and flexibility. They find it easy to assign roles and permissions, ensuring data security and preventing unauthorized access. Users report that the system is user-friendly and allows for different employees to have varying levels of access, which helps in managing tasks and maintaining confidentiality.

See related user reviews

“Access controls and permissions in QuickBooks Time ensure data security, prevent unauthorized access, and maintain confidentiality, enhancing overall system integrity.”
mg

megh g.

manager

“its simple to allow or disallow certain people to make adjustments on their teams timings, depending on the jobs they are on.”
TL

Tj L.

manager

Starting price
20per user /
per month
learn more
Pros and Cons based on 6,980 verified reviews

Expert customer support

Effective customer assistance

High costs for small businesses

See pros and cons details

Other Top Rated Workforce Management Software with Access Controls/Permissions in 2026

Paycom logo

Paycom

HR, talent acquisition, compensation management & payroll

visit website
Paycom offers user-friendly HR and employee-driven payroll technology to enhance the entire employee life cycle, all in a single software. With Paycom's all-in-one software, you can boost employee satisfaction by linking performance with compensation.

Read more about Paycom

Users also considered
BambooHR logo

BambooHR

HR software to manage people, payroll and benefits

visit website
BambooHR® helps to manage your workforce with the ability for employees to request time off, for you to approve time off, to set policies and generate reports.

Read more about BambooHR

Users also considered
Assembled logo

Assembled

Category Leaders

Modern workforce management and customer issue resolution

visit website
Leading brands use Assembled’s workforce and vendor management capabilities to make optimal staffing decisions, gain visibility into performance and productivity, and unlock new ways to serve evolving customer needs.

Read more about Assembled

Users also considered
Formstack Suite logo

Formstack Suite

Cloud-based tool for form building and workflow automation.

visit website
Formstack is a cloud-based form building solution that helps organizations with the tools to build online forms, collect information, integrate systems, automate workflows, and more.

Read more about Formstack Suite

Users also considered
Synchroteam logo

Synchroteam

Field service management software for mobile workforce

visit website
Workforce Management software. Features mobile workforce tracking, scheduling, dispatch, calendar, job management, invoicing and map. Live support.

Read more about Synchroteam

Users also considered
TimeClock Plus logo

TimeClock Plus

Workforce management, time tracking and scheduling solution

visit website
More than Time & Attendance
While time and attendance remains at the heart of what we do, today’s TCP offers a broad range of capabilities, enhancements and integrations designed to deliver a comprehensive workforce management suite so your teams can work better.

Read more about TimeClock Plus

Users also considered
Zendesk WFM logo

Zendesk WFM

Zendesk's Workforce management software.

visit website
Zendesk's workforce management tool designed to help users better manage their contact center operations.

Read more about Zendesk WFM

Users also considered
Connecteam logo

Connecteam

Category Leaders

Enhance employee management with the only all-in-one app

visit website
Save time & boost productivity with mobile-first custom checklists, forms, and reports in the Connecteam workforce app. Start for free!

Read more about Connecteam

Users also considered
Sign In Solutions logo

Sign In Solutions

Visit with ease, host with confidence

visit website
Disorganized tracking and manual compliance create security risks and inefficiencies.

Sign In Solutions' workforce management system provides real-time tracking, automated compliance reporting, and role-based access controls to enhance security, streamline operations, and ensure compliance.

Read more about Sign In Solutions

Users also considered
Calamari logo

Calamari

Time off, attendance, employee data for high-performing team

visit website
HR platform with tools for collecting and sharing information about people and their work, featuring time off tracking, attendance tracking, and employee data storage. Integrates with Slack, Microsoft 365, Google Workspace, and JIRA to streamline HR workflows.

Read more about Calamari

Users also considered
Celayix logo

Celayix

Category Leaders

AI-based workforce management platform

visit website
Workforce management means more than scheduling—it’s syncing people, time, and tasks seamlessly. There are plenty of all-in-one tools out there, but few are built best-in-class like Celayix, combining depth, flexibility, and reliability in one powerful platform.

Read more about Celayix

Users also considered
Synerion logo

Synerion

Workforce management solution

visit website
Synerion is a leader in workforce management. With a full suite of solutions Synerion has what you need to start reducing payroll and administrative time.

Read more about Synerion

Users also considered
doForms logo

doForms

Mobile forms & mobile data collection

visit website
doForms is a mobile form creation solution which is designed to help businesses of all sizes to gather, connect, and share any type of data that is relevant to their workflows. The cloud-based tool offers a DIY form builder, dispatch and tracking tools, back-office integration, and more.

Read more about doForms

Users also considered
Guardhouse logo

Guardhouse

End-to-end workforce management for security companies

visit website
Guardhouse is an end-to-end workforce management system custom-built for security companies which enables open communication between the field and the office, smarter guard scheduling, GPS tracking, compliance licenses and renewal reminders, and error-free invoicing

Read more about Guardhouse

Users also considered
Clockify logo
Category Leaders

Time tracking and employee scheduling solution

learn more
Clockify is workforce management software designed to help business owners measure employee productivity. Track task activity, attendance, control costs, use reports to analyze workforce usage, make better estimates for future projects. Clockify is free for unlimited users and projects.

Read more about Clockify

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is the leading workforce management platform for cross-team work that aligns employees around company goals and creates a system of record to help teams achieve them. Create clarity on priorities and responsibilities across teams, and monitor progress in real time to keep projects on track.

Read more about Asana

Users also considered
QuickBooks Time logo

Time tracking and payroll management application

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QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Read more about QuickBooks Time

Users also considered
Rippling logo
Category Leaders

Workforce management across HR, finance, and IT. 

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Rippling's Workforce Management prevents compliance violations, automates tasks, staffs shifts, finds talent, and boosts productivity.

Read more about Rippling

Users also considered
Deel logo

The all-in-one HR platform for global teams.

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Deel is the global payroll platform for managing your international workforce. Companies can hire anyone, anywhere, without worrying about local laws or complicated tax systems.

Generate and sign compliant legal documents right from the dashboard, with flexible options and easy amendments.

Read more about Deel

Users also considered
ClickUp logo

Productivity platform for marketing agencies

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ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
ADP Workforce Now logo

Cloud-based human capital management (HCM) suite

learn more
ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for midsized and large businesses.

Read more about ADP Workforce Now

Users also considered
Achievers logo

Recognize. Reward. Results.

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Achievers is an employee recognition and rewards software.

Read more about Achievers

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

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Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Jibble logo
Category Leaders

Meet the new standard in employee time tracking.

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The 100% free time tracking software, used by Tesla, Pizza Hut, Hyundai, Skanska, and thousands of users across the world.

It's easy-to-use, and free forever for unlimited users.

Clock in from mobile, tablet, web, Slack or MS Teams, with facial recognition and GPS for accurate attendance.

Read more about Jibble

Users also considered
ClockShark logo

GPS time tracking tool for construction businesses

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ClockShark is a comprehensive field service and construction time tracking solution designed to streamline operations and enhance productivity. The platform offers a set of features to address the unique challenges faced by businesses in these industries. At the core of ClockShark is its mobile time tracking functionality, which allows employees to clock in and out with a tap, ensuring accurate timesheets and labor cost recording.

Read more about ClockShark

Users also considered

Key features for Workforce Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Employee Scheduling: Reviewers appreciate the ease of creating and managing schedules, real-time visibility, shift swapping, and forecasting workload. Integration with other tools and mobile access enhance flexibility. 95% of reviewers rated this feature as important or highly important.
  • Timesheet Management: Users value the accuracy and efficiency of tracking work hours, the ease of approving timesheets, and integration with payroll systems. Mobile adjustments and exporting capabilities are also highlighted. 93% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers highlight the convenience and flexibility offered by mobile access for tracking time, managing schedules, and maintaining communication. It is especially useful for remote and field-based teams. 92% of reviewers rated this feature as important or highly important.
  • Time & Attendance: Users appreciate the accurate tracking of work hours, breaks, and overtime. Integration with payroll systems and real-time monitoring capabilities are also important features. 91% of reviewers rated this feature as important or highly important.
  • Payroll Management: Reviewers value the automation of payroll processes, accuracy in calculations, and integration with other systems. Simplified tax filings and direct deposit capabilities are frequently mentioned. 89% of reviewers rated this feature as important or highly important.
  • Employee Database: Users find it essential for storing and managing employee information, facilitating communication, compliance, and integration with other HR functions. Customizable fields and easy access are key benefits. 88% of reviewers rated this feature as important or highly important.