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Top Rated Digital Asset Management Software with Archiving & Retention in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Archiving and retention enable efficient storage, retrieval, and management of digital assets. They ensure important files remain accessible over time, support data continuity, and provide a streamlined way to organize and preserve documents. Our reviewers in digital asset management software rated this feature as important.

3 Best Digital Asset Management Software with Archiving & Retention

  • Box
  • Google Workspace
  • OneDrive - Highest rated for archiving & retention

See other top Digital Asset Management products with archiving & retention

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the digital asset management software category. They also needed to have sufficient reviews about archiving & retention, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for archiving & retention based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Box logo
4.4
(5.6K)
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User insights about the archiving & retention feature

Reviewers indicate that Box's archiving and retention capabilities are beneficial for managing and retrieving old documents. They appreciate the ease of access and stability of stored files. Users report that Box helps in complying with document retention requirements and supports multiple versions and histories. However, they mention that advanced archiving and retention features require higher subscription tiers. They find the ability to recover and update old information valuable, though some feel the basic option lacks sufficient functionality for extensive archiving needs.
“BOX allows multiple versions and histories, plus you can on the paid subscription tier you storage layers, but the basic option lacks proper archiving/retention functionality, has limited version retention control or easy reverts/reapplies, and does not offer various pricing/usage options for storage to make use of archiving features, these require higher subscriptions on the enterprise level.”
MK

Marcin K.

Senior Technical Engineer/DevOps

“All the documents we have would take up the entirety of our computer storage if we had to keep hard copies of them all. This helps us stay compliant with the document retention requirements and also helps us be a mobile firm that can access and share sensitive documents while we are on the road safely and securely.”
NC

Nikolas C.

Lead Accountant

Digital Asset Management key features coverage

Box offers 6 out of the 6 key features for Digital Asset Management software identified by reviewers:

Asset Library4.6
Document Storage4.7
Search/Filter4.3
Access Controls/Permissions4.5
Document Management4.6
Asset Sharing4.5

Pros and cons based on 5,622 verified reviews

56% of users rated Box 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,622 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Cons:

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
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User insights about the archiving & retention feature

Reviewers highlight the effectiveness of Google Workspace's archiving and retention capabilities, noting its ease of use and high security. They appreciate the ability to store and manage emails, chats, and other data for specific periods, aiding in compliance with regulations. Users report that Google Workspace retains documents for years, making retrieval simple. They find the integration with other Google apps valuable for seamless data management. Some users mention the need for better customization and oversight of retention policies, but overall, they find the feature reliable and efficient.
“For archiving, I believe we all don't need to doubt Google in handling and managing it all, with examples of various Google applications that can remain integrated and neat in sorting our data and/or documents such as Google Drive, photos, spreadsheets, etc. And not only that, but Google Workspace can also perform archiving of users. Then for retention, Google Workspace is very reliable by having a Vault feature which in my opinion, and the team is very high-tech and can be trusted in securing our data, we can still track what is happening, export and search for the company or team data from the application we choose. We can also retrieve valuable information, even from suspended accounts. This is a smart way to gather what the legal team needs and prevent data loss from employee turnover.”
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Deni H.

Freelancer

“Archiving and retention is a useful feature in Google Workspace that allows users to automatically store and manage their emails, chats, and other data for a specific period of time. This can help users comply with various regulations and industry standards, and it can also help organizations manage their data more effectively. Additionally, archiving and retention can be useful for legal and compliance purposes, as it can provide a record of communications and other data that may be needed in the future. Overall, archiving and retention is a valuable feature in Google Workspace that can help organizations manage their data and comply with various regulations and standards.”
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Christian J.

Systems Engineer

Digital Asset Management key features coverage

Google Workspace offers 6 out of the 6 key features for Digital Asset Management software identified by reviewers:

Asset Library --
Document Storage4.7
Search/Filter4.6
Access Controls/Permissions4.6
Document Management4.7
Asset Sharing --

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

OneDrive logo
4.5
(12.6K)
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User insights about the archiving & retention feature

Reviewers appreciate OneDrive's archiving and retention capabilities, highlighting its ease of use and reliability. They say it allows for automatic archiving, easy recovery of deleted files, and seamless access to older documents. Users report that OneDrive helps in maintaining document versions and ensures compliance with legal requirements. They find the ability to set retention times valuable, though some mention the need for advanced retention policies for complex data management. They also note the convenience of accessing archived files from anywhere.
“Archiving & Retention in OneDrive ensures compliance by preserving data for specified periods, aiding in legal and regulatory requirements, and preventing accidental deletion. However, it may lack advanced retention policies for complex data manageme”
NH

Nadir H.

District Project Supervisor in Government Administration

“This is a great tool in case a document was removed from the drive. We can keep documents out of the main drive with archiving and access them anytime from the search/filter buttons.”
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Dallas S.

Marketing Agency Partner

Digital Asset Management key features coverage

OneDrive offers 6 out of the 6 key features for Digital Asset Management software identified by reviewers:

Asset Library4.5
Document Storage4.7
Search/Filter4.5
Access Controls/Permissions4.4
Document Management4.6
Asset Sharing4.5

Pros and cons based on 12,607 verified reviews

60% of users rated OneDrive 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 12,607 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Cons:

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Pricing

Starting price:$1.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Digital Asset Management Software with Archiving & Retention in 2026

Google Workspace logo

Collaboration application suite for teams

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Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

learn more
OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
monday.com logo

Project management software

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Store, organize, and share your digital files on a customizable platform. monday.com enables anyone to send any creative to team members to push campaigns forward. Automate status notifications and repetitive processes to keep track of changes and the most up-to-date version of any asset.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

learn more
Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

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Brandfolder logo

Cloud-based digital asset management and sharing platform

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Brandfolder is an online digital asset management platform for PR purposes, providing a private and public-facing repository for sharing logos, videos and more.

Read more about Brandfolder

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IT Glue logo

Track, find and know everything in under 30 seconds.

learn more
IT Glue is a cloud-based, SOC 2-compliant IT documentation solution which is designed to help MSPs manage documentation and reduce time spent searching for information. The platform offers flexible asset tracking, relationship mapping, documentation automation, workflows, checklists, and more.

Read more about IT Glue

Users also considered
Progress ShareFile logo

Secure file sharing and sync

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Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

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Marq logo

Build on brand

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Marq integrates with DAM systems to activate stored brand assets in lockable templates—empowering teams to create, customize, and distribute on-brand content quickly and at scale.

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Acquia DAM (Widen) logo

Digital asset management with service beyond compare

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Award-winning digital asset management solutions and services.

Read more about Acquia DAM (Widen)

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Seismic logo

Cloud-based enablement software for sales & marketing teams

learn more
Seismic is a unified platform that empowers customer-facing teams with the right skills, content, tools, and insights to engage customers and grow revenue. It offers a range of features including sales content management, learning and coaching, buyer engagement, content automation, and enablement intelligence.

Read more about Seismic

Users also considered
PhotoShelter for Brands logo

PhotoShelter for Brands transforms how creative people work.

learn more
PhotoShelter is a DAM leader that makes it easy to collaborate with your team on digital content.

Read more about PhotoShelter for Brands

Users also considered
M-Files logo

Cloud-based document management platform.

learn more
M-Files unleashes creative power. Find & manage digital assets effortlessly. Automated workflows & access controls secure your work. Collaborate seamlessly, deliver exceptional results.

Read more about M-Files

Users also considered
Bynder logo
Category Leaders

Digital asset management software to manage content

learn more
Bynder’s cloud-based digital asset management (DAM) platform enables teams to conquer the chaos of growing content, touchpoints, and relationships in order to thrive. We are the brand ally that unifies and transforms the creation and sharing of assets.

Read more about Bynder

Users also considered
ClientPoint logo

Cloud-based document and proposal and tracking software.

learn more
ClientPoint is a cloud-based document and proposal creation, management and automation solution suitable for mid-sized businesses and enterprises. The solution can be used for almost all industries, especially for sales, business and marketing teams to help generate and store documents, proposals, send them to clients and optimize the proposal and document management lifecycle.

Read more about ClientPoint

Users also considered
pCloud Business logo

Online storage & digital asset management service

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Fast and very secure digital asset management platform with a user-friendly interface and solutions for web, Windows, Mac, Linux, iOS and Android with a user-friendly interface. Store and share your files, collaborate with your colleagues and improve the overall workflow and efficiency of your team.

Read more about pCloud Business

Users also considered
MediaValet logo
Category Leaders

Enterprise digital asset management (DAM) solution

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MediaValet is a cloud-based digital asset management solution that helps teams easily manage, collaborate on and distribute their digital assets and content

Read more about MediaValet

Users also considered
echo3D logo

3D digital asset management for enterprises

learn more
echo3D is a 3D digital asset management (DAM) platform for teams to store, secure, optimize, and share 3D models and scans across their organization and beyond.

Read more about echo3D

Users also considered
Filecamp logo

Digital Asset Management software

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Filecamp is a cloud-based Digital Asset Management (DAM) software solution that helps companies organize and share their digital media such as images, videos, and brand guidelines. Filecamp have unlimited users in all plans, each user configured with their own set of user-, and folder permissions.

Read more about Filecamp

Users also considered
ReviewStudio logo

Online proofing and collaboration platform

learn more
ReviewStudio is an online proofing solution that allows marketing teams, creatives, production studios, and advertising agencies to collaborate on content review and approval. The cloud-based tool offers features for feedback sharing, commenting, revision tracking, task management, and more.

Read more about ReviewStudio

Users also considered
Filestage logo

For teams to manage their content review process

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Online proofing software for every stage of the creative review process. Share assets, collect feedback, compare versions, and track approvals in one place.

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CELUM logo

Make Brands. Sell Products.

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The European High-End Digital Asset Management for Product Content- and Brand Management.

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IntelligenceBank logo

Manage Digital Assets & streamline Marketing Operations

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IntelligenceBank’s Digital Asset Management platform optimizes the entire content lifecycle, from creation to distribution. It guarantees brand consistency and compliance while streamlining project management, enabling your organization to manage digital assets effectively.

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Users also considered
Adobe Experience Manager logo
Category Leaders

Enterprise content management system

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Transform your DAM into a dynamic content engine that uses AI to streamline creative workflows and automate experience delivery at scale. Experience Manager Assets is a cloud-native DAM that lets you easily create, manage, and deliver millions of assets for personalized experiences.

Read more about Adobe Experience Manager

Users also considered
LucidLink logo

Cloud storage solution for collaboration and data protection

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LucidLink is a cloud storage solution designed to help businesses edit video content, store and access content, collaborate on computer-aided design (CAD) or community Atmosphere Model (CAM) data, and more.

Read more about LucidLink

Users also considered
SuiteFiles logo

Ditch the admin and simplify your workflows.

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Document creation, collaboration, and signing all in one spot. Ditch the admin, simplify your workflows, delight your clients.

Read more about SuiteFiles

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Key features for Digital Asset Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Asset Library: Reviewers value the centralized, organized repository for diverse digital assets, aiding in efficient project management and easy access for teams. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate secure, organized storage with robust access controls, facilitating collaboration and ensuring document safety across multiple devices. 89% of reviewers rated this feature as important or highly important.
  • Search/Filter: Reviewers highlight the accurate and efficient search/filter functionalities that streamline finding specific assets or documents quickly. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users emphasize the importance of granular access controls, ensuring secure and appropriate visibility for sensitive content. 89% of reviewers rated this feature as important or highly important.
  • Document Management: Reviewers find the document management features effective for organizing, storing, and retrieving various file types effortlessly. 88% of reviewers rated this feature as important or highly important.
  • Asset Sharing: Users appreciate the flexibility in sharing digital assets securely with internal and external stakeholders, enhancing collaboration and project efficiency. 87% of reviewers rated this feature as important or highly important.