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Top Rated Resource Management Software with Document Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Document management organizes files, facilitates data storage, and ensures easy access to project details. It streamlines task management, supports timely updates, and enhances collaboration by enabling efficient document sharing among team members. Our reviewers in resource management software rated this feature as highly important.

4 Best Resource Management Software with Document Management

  • Airtable
  • Smartsheet
  • Jira
  • Asana - Highest rated for document management

See other top Resource Management products with document management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the resource management software category. They also needed to have sufficient reviews about document management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for document management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Airtable logo
4.7
(2.2K)

User insights about the document management feature

Reviewers appreciate Airtable's document management capabilities for gathering and storing project information. They find it easy to upload files, maintain records, and access documents from any device. Users highlight the ability to set user roles within documents and employ access restrictions. They also value the integrations with popular cloud storage solutions and the digital asset management template, which centralizes document filings and streamlines workflow. Additionally, they find the document preview feature and clear UI helpful for managing and locating documents efficiently.
“Airtable can help you store your data but it also does a lot more. You can manage your data, distribute it to where it's needed within the organization, and easily accessible from any device, Desktop, or mobile phone. You can also employ access restrictions and limit access to specific people within the organization.”
PE

Pius E.

Founder

“Air table provides a digital asset management template which made it simple to centralize our document filings. It has helped streamline our workflow as well, since the documents can be shared with one click to other team members for easy collaboration. ”
MM

Maddie M.

Manager

Resource Management key features coverage

Airtable offers 4 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling
Multiple Projects4.5
Capacity Management
Project Planning4.5
Task Management4.6
Calendar Management4.5

Pros and cons based on 2,222 verified reviews

70% of users rated Airtable 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,222 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective organization tools

Extensive customization options

High flexibility and adaptability

Comprehensive project management

Efficient project tracking

Cons:

Restrictive usage limitations

High cost concerns

Limited formula capabilities

Inconsistent mobile and desktop versions

Challenging user access management

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Smartsheet logo
4.5
(3.4K)

User insights about the document management feature

Reviewers appreciate Smartsheet's document management for attaching documents to rows or entire sheets, aiding in following organizational processes. They value the version control, ease of sharing, and centralized storage for collaboration. Users find it helpful for managing design files, permits, and reports, although some prefer other tools like SharePoint for core document management. They mention the ability to save and organize documents, but note limitations in functionality and integration. Overall, they find it useful for keeping documents accessible and organized.
“Smartsheet allows attaching all types of documents which related to each ticket at each ticket row or to attach it to the entire sheet this feature helps us in following documentation requirements for our organisation process and procedures ”
Verified reviewer profile picture

Ahmed A.

COMPLIANCE Officer

“In the various phasing of construction as a design build company we utilize smart sheets to track all of our documents and there status, from pencil sketches to final submittals from sub contractors”
Verified reviewer profile picture

Will P.

project manager

Resource Management key features coverage

Smartsheet offers 6 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling4.5
Multiple Projects4.5
Capacity Management4.0
Project Planning4.5
Task Management4.5
Calendar Management4.5

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Jira logo
4.4
(15.3K)

User insights about the document management feature

Reviewers note that Jira's document management allows for attaching documents to issues, facilitating collaboration and documentation within projects. They appreciate the integration with Confluence for enhanced document management, although some find it clunky. Users highlight the version control, access controls, and search-ability features, which improve collaboration and reduce the need to search for files. However, some prefer using other tools like SharePoint and Box for document management, citing better functionality and ease of use.
“During the execution of a project, evidence is generated that is crucial for documentation. With Jira we can store history and have a reliable, visualization-based document repository.”
Verified reviewer profile picture

Luis E.

Project Manager

“Document management in Jira streamlines file sharing, version control, and access, ensuring efficient collaboration and documentation within projects.”
Verified reviewer profile picture

Ahmed R.

Account executive

Resource Management key features coverage

Jira offers 6 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling4.3
Multiple Projects4.6
Capacity Management5.0
Project Planning4.5
Task Management4.6
Calendar Management4.3

Pros and cons based on 15,308 verified reviews

55% of users rated Jira 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 15,308 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Cons:

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details

Pricing

Starting price:$7.91 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Asana logo
4.5
(13.5K)

User insights about the document management feature

Reviewers indicate that Asana's document management allows for easy attachment and organization of files within tasks, keeping everything in one place. They appreciate the ability to collaborate on documents, attach Google Drive links, and share project progress. Users find it helpful for storing and managing documents, although some mention a lack of document editing features and the need for better folder organization. Despite some preferring other tools for document management, they value the seamless integration and time-saving aspects of Asana's document management.
“Attaching all of our documents to a specific task helps with document management. Easily storing documents for a task is very useful. ”
MM

Marlon M.

Inventory and Fulfilment Specialist

“ it lets us attach and organize project documents in one place. It makes it easy to find and work together on files for our projects.”
zw

zineb w.

buseniss owner

Resource Management key features coverage

Asana offers 6 out of the 6 key features for Resource Management software identified by reviewers:

Resource Scheduling5.0
Multiple Projects4.6
Capacity Management4.7
Project Planning4.5
Task Management4.7
Calendar Management4.5

Pros and cons based on 13,544 verified reviews

59% of users rated Asana 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 13,544 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Cons:

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details

Pricing

Starting price:$10.99 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Resource Management Software with Document Management in 2026

Jira logo

Project management and work tracking software

Jira is project and resource management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize.

Read more about Jira

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

Asana is a resource management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
monday.com logo

Project management software

The smart way to maximize your team's resources, this collaborative platform provides managers with instant clarity on their team's capacity at a glance. Start within an hour using pre-made templates. Then redistribute your team's workload by reassigning tasks to remove bottlenecks proactively.

Read more about monday.com

Users also considered
ClickUp logo
Category Leaders

Productivity platform for marketing agencies

With ClickUp, you can manage resources visually and even drag and drop to move tasks to and from different resources! You can easily see who is ready for more tasks, and who might be overloaded. Measure workload and capacity based on number of tasks completed, time estimated, or agile/scrum points.

Read more about ClickUp

Users also considered
Smartsheet logo
Category Leaders

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

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Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

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Wrike logo

AI powered workflow management platform

Ensure the highest-priority projects have ample coverage with Wrike. Get full visibility into resource allocation across the entire organization.

Read more about Wrike

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Adobe Workfront logo
Category Leaders

Online enterprise work management software

Use artificial intelligence to align the right people to the right work based on their schedules, roles, and availability. Adobe Workfront helps organizations match work to employees to balance workloads; reduce burnout; and enable accurate forecasting, capacity planning, and decision making.

Read more about Adobe Workfront

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NetSuite logo

AI-powered cloud-based business management suite

NetSuite’s resource management solution optimizes staffing and utilization by minimizing bench time and ensuring that qualified resources are working on the right projects.

Read more about NetSuite

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Paymo logo
Category Leaders

Task Management, Time Tracking, and Accounting for SMBs

Work and project management software for small teams of up to 20 people. Paymo offers time tracking, task management, resource scheduling, invoicing, and online payments. Try it for free!

Read more about Paymo

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Teamwork.com logo
Category Leaders

Profit from every client demand.

Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably.

Read more about Teamwork.com

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Roadmaps provides comprehensive resource management capabilities — so you can successfully deliver major initiatives, product releases, and projects on time. Optimize resource allocation based the effort needed and the team's capacity. Set the team up for success and meet your objectives.

Read more about Aha!

Users also considered
Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Zoho Projects is a project management tool that allocates resources efficiently, optimises utilization, and improves team productivity.

Read more about Zoho Projects

Users also considered
BQE CORE Suite logo

Cloud-based firm management tool for A&E firms.

BQE CORE is a cloud-based software designed specifically for architecture and engineering firms. The platform integrates accounting, invoicing, project management, and resource planning features that streamline operations across entire organizations. BQE CORE enables firms to track time and expenses, manage projects profitably, and access real-time financial data through a centralized system that eliminates the need for multiple software solutions.

Read more about BQE CORE Suite

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Avaza logo
Category Leaders

All-in-one, client-focused project management for teams.

Plan and optimize team workloads with real-time scheduling, capacity tracking, and utilization insights across projects.

Read more about Avaza

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Replicon Time Tracking logo

Cloud-based project time tracking platform

Replicon Time is a leading cloud-based project time tracking platform that helps mid-market and enterprise organizations manage time, projects, and workforce operations with accuracy and confidence.

Read more about Replicon Time Tracking

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Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE project planning and resource management platform used by over 12 million businesses worldwide.

Read more about Bitrix24

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Birdview logo

Software for managing multiple projects, tasks, and teams

Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Read more about Birdview

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Prism PPM logo
Category Leaders

Cloud-based PPM for complete project portfolio management

Leading PPM and Project Management tool for PMOs. Top Gartner MQ rating. Gantt, Kanban, Resource Mgt, JIRA Sync, MSP Sync, & Dashboards.

Read more about Prism PPM

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ActiveCollab logo

A productivity and collaboration workspace for teams

Get the most out of your team and allocate your resources in the most efficient way. ActiveCollab Workload is a feature you need to avoid burnout, get clarity, and manage multiple projects at once. Save time and money for better results and better teamwork!

Read more about ActiveCollab

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Kantata logo

Always Deliver Amazing

Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

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Rentman logo

Operations management platform for event & media teams

Tired of overspending on resources and equipment? Struggling to manage your team's workload and schedule? Try Rentman, the ultimate resource management software. Easily track equipment and crew, schedule tasks, and monitor project progress with our user-friendly cloud-based software.

Read more about Rentman

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Zenkit logo

Multi-view project management & collaboration tool

Zenkit is a multi-view project management & collaboration tool with features for task & data management, mind mapping, Kanban boards, tables & to-do lists.

Read more about Zenkit

Users also considered
Celoxis logo

AI-enabled platform for streamlining project management

Celoxis combines AI-powered resource management with project tools to optimize utilization & balance workloads. It predicts availability, highlights conflicts, & recommends strategies. Real-time dashboards, flexible planning, & automated alerts streamline workflows, boosting productivity & success.

Read more about Celoxis

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Scoro logo

Manage projects, resources, and finances in a single system

Optimize your team's utilization and drive revenue. Forecast resource needs and get an overview of capacity. Be smart with resource planning to optimize utilization. Balance workloads and address staffing shortages before they happen.

Read more about Scoro

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Key features for Resource Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Resource Scheduling: Reviewers appreciate the efficient scheduling of resources, clear visibility into workloads, and the ability to avoid conflicts and overbooking. 98% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Users value the ability to manage and track multiple projects simultaneously, with features to organize, visualize, and prioritize tasks effectively. 95% of reviewers rated this feature as important or highly important.
  • Capacity Management: Reviewers highlight the importance of tracking team workloads, planning resources efficiently, and gaining insights into availability to avoid overloading staff. 94% of reviewers rated this feature as important or highly important.
  • Project Planning: Users commend the comprehensive planning tools that integrate with timelines and budgets, allowing for effective project setup and progress tracking. 93% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers find the task management feature useful for organizing, assigning, and tracking tasks, ensuring deadlines are met and priorities are clear. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users appreciate the ability to visualize schedules, manage project timelines, and avoid conflicts, though integration with other calendar apps can be improved. 91% of reviewers rated this feature as important or highly important.