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Top Rated Time and Expense Software with Multiple Projects in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Managing multiple projects allows users to organize tasks, track deadlines, and oversee budgets efficiently. It provides a comprehensive view of various projects, facilitates easy navigation, and ensures accurate monitoring of resources and costs. Our reviewers in time and expense software rated this feature as highly important.

3 Best Time and Expense Software with Multiple Projects

  • Smartsheet
  • Zoho Projects - Highest rated for multiple projects
  • Wrike

See other top Time and Expense products with multiple projects

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the time and expense software category. They also needed to have sufficient reviews about multiple projects, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for multiple projects based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Smartsheet logo
4.5
(3.4K)

User insights about the multiple projects feature

Users find Smartsheet's ability to manage multiple projects valuable for organizing and tracking progress. They appreciate the use of workspaces and folders to segregate projects and the capability to link projects into a master calendar. Reviewers indicate that the centralized dashboard, portfolio management features, and cross-project reporting tools streamline project management. However, some users mention difficulties in toggling between projects and integrating them. They also highlight the flexibility and ease of setting up new projects using templates.
“Our entire ad system is implemented through Smartsheet; it's the most valuable asset we have to keep track of the sixteen projects we work on throughout each year because we're able to keep everything in one place but in their own workspaces to avoid confusion.”
AP

Amy P.

Accounting Manager

“Ability to have multiple projects feed into "master" calendar, customize permissions for editing/sharing/etc., keeps things organized with many projects going on at once.”
TC

Taylor C.

Training Manager

Time and Expense key features coverage

Smartsheet offers 5 out of the 6 key features for Time and Expense software identified by reviewers:

Time Tracking4.5
Timesheet Management
Billing & Invoicing4.1
Expense Tracking --
Reporting/Analytics4.4
Payroll Management5.0

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoho Projects logo
4.5
(855)

User insights about the multiple projects feature

Reviewers appreciate Zoho Projects' capability to manage multiple projects simultaneously. They find it easy to track tasks, update progress, and manage workloads across various projects. Users report that grouping projects by client and separating internal/external projects helps in prioritizing tasks. They highlight the intuitive UI, which simplifies navigation even with several big projects. They also value the dashboard's comprehensive overview of project status, timelines, and budgets, which aids in efficient project management.
“I like the ability to manage multiple projects simultaneously in Zoho Projects. This feature allows me to efficiently track the progress of each project and easily switch between them as needed. The ability to assign tasks and set deadlines for each project ensures that everything stays on track and nothing falls through the cracks.”
Verified reviewer profile picture

Nsese D.

Project Supervisor

“Having support for multiple projects makes it easy for us to work on multiple projects at the same time. This will allow us to keep track of our tasks for the respective projects.”
KB

Krunal B.

Wordpress Developer

Time and Expense key features coverage

Zoho Projects offers 5 out of the 6 key features for Time and Expense software identified by reviewers:

Time Tracking4.6
Timesheet Management4.7
Billing & Invoicing4.4
Expense Tracking5.0
Reporting/Analytics4.4
Payroll Management

Pros and cons based on 855 verified reviews

59% of users rated Zoho Projects 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 855 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Comprehensive project management

Cons:

Inadequate customer support

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Wrike logo
4.4
(2.8K)

User insights about the multiple projects feature

Reviewers highlight Wrike's efficiency in managing multiple projects simultaneously. They appreciate the centralized dashboard, which allows easy tracking and switching between projects. Users report that Wrike's Gantt charts, color-coded workflows, and project spaces facilitate clear organization and execution. They find it helpful for managing complex project loads and collaborating with teams. However, some users mention that the interface can become overwhelming with many projects and that setting up new boards can be confusing.
“Having the ability to see multiple projects at the same time is essential. We use our folders and project views for this, and also the Gantt chart, with automatic date waterfall movement when things change.”
CG

Craig G.

Segment Director

“I am responsible for managing multiple client projects and I find Wrike easy to view all of my projects, the resources assigned to each and to be able to run reports on my projects for a top-level view.”
DW

Danielle W.

Project Manager

Time and Expense key features coverage

Wrike offers 5 out of the 6 key features for Time and Expense software identified by reviewers:

Time Tracking4.7
Timesheet Management4.6
Billing & Invoicing4.0
Expense Tracking --
Reporting/Analytics4.6
Payroll Management

Pros and cons based on 2,883 verified reviews

52% of users rated Wrike 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,883 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Enhanced team productivity

Flexible workflow customization

Customizable dashboards

Effective gantt charts

Comprehensive project tracking

Cons:

Prohibitive pricing concerns

Frequent bugs and updates

Restrictive user access

Overwhelming email notifications

Unresponsive customer support

See pros and cons details

Pricing

Starting price:$10 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Time and Expense Software with Multiple Projects in 2026

QuickBooks Time logo

Time tracking and payroll management application

Simplify the expense tracking process with TSheets. Track employee time and jobs using TSheets then report on job costs by project, employees, and more.

Read more about QuickBooks Time

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Rippling logo

Workforce management across HR, finance, and IT. 

Effortlessly track employees hours from clock-in to paycheck with Rippling.

Read more about Rippling

Users also considered
monday.com logo

Project management software

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Read more about monday.com

Users also considered
FreshBooks logo

Invoice and accounting software tailored to small businesses

FreshBooks is an online invoicing and time tracking service that saves you time and makes you look professional - Fortune 500 professional.

Read more about FreshBooks

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Buildertrend logo

Residential construction project management software

Buildertrend is a residential construction project management software designed to help home builders, remodelers and specialty contractors manage jobs, sales, finances, materials, client relationships and more on one convenient platform. The software offers a range of features, such as scheduling, financial management, communication tools, and more.

Read more about Buildertrend

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a time tracking software solution trusted by more than two million users worldwide. Features include task timers, timesheets, customizable hourly rates, automated reports, analytics dashboards, and more. Keep track of your billable hours and company expenses on one versatile platform.

Read more about Wrike

Users also considered
Hubstaff logo

Centralized app for time tracking and productivity metrics

Hubstaff streamlines workdays with efficient time and expense tracking, offering simple integration with payroll and invoicing tools. Its user-friendly apps for desktop and mobile ensure accurate tracking and management with minimal disruption. Perfect for remote, in-office, and field teams.

Read more about Hubstaff

Users also considered
HoneyBook logo

Client management for freelancers & SMBs

HoneyBook is a client management tool designed for small business owners and freelancers to help manage and process payments, bookings, contracts, and more and aid collaboration and communication.

Read more about HoneyBook

Users also considered
Paymo logo

Task Management, Time Tracking, and Accounting for SMBs

Create and assign tasks, accurately track employees work time, and keep track of project expenses.

Read more about Paymo

Users also considered
Teamwork.com logo

Profit from every client demand.

Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably.

Read more about Teamwork.com

Users also considered
Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Track time and expenses with ease using Zoho Projects. Get real time insights, generate custom reports, and streamline billing.

Read more about Zoho Projects

Users also considered
BQE CORE Suite logo

Cloud-based firm management tool for A&E firms.

BQE CORE is award-winning software that allows you to get paid faster and track every billable second, all while saving hours each week. Spend minutes tracking hours with pre-filled time cards & automated reminders to ensure timecards are submitted on-time.

Read more about BQE CORE Suite

Users also considered
BigTime logo

AI-powered scoping, project, time, and billing software

BigTime helps reduce operational costs, align talent to projects, accelerate payments, and enable decision-making. With 20+ years of experience, BigTime can get you up and running quickly, operate with flexibility and agility, and enable you to solve today’s challenges and scale with you tomorrow.

Read more about BigTime

Users also considered
Harvest logo

Online time tracking, invoicing and project reporting

Track time and expenses to various projects and clients from your desktop, browser or mobile app. Get a complete picture of your costs on a specific project.

Read more about Harvest

Users also considered
Everhour logo
Category Leaders

Time tracking, scheduling, budgeting & expenses software.

Take care of the payroll with Everhour: log your billable hours, days off, vacations, overtime, and sick leaves, and ensure that every minute is paid for. Accurate and transparent time and expense tracking.

Read more about Everhour

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

Track billable and non-billable timesheets and expenses and easily invoice clients for all costs incurred. Track project profit based on budgets and costs.

Read more about Avaza

Users also considered
Replicon Time Tracking logo
Category Leaders

Cloud-based project time tracking platform

Replicon Time is a leading cloud-based project time tracking platform that helps mid-market and enterprise organizations manage time, projects, and workforce operations with accuracy and confidence.

Read more about Replicon Time Tracking

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE time and expense tracking solution. Tasks, projects, CRM, quotes, invoice. Cloud, mobile, open source.

Read more about Bitrix24

Users also considered
ActiveCollab logo

A productivity and collaboration workspace for teams

Measure precisely how much time your team spends on tasks with the integrated ActiveCollab Stopwatch and enjoy a visual overview of all time records. Set up hourly rates, log time on tasks and projects, and use these time records for accurate invoices and reports. Make every hour count!

Read more about ActiveCollab

Users also considered
Sage Intacct logo

Best-in-class Cloud ERP for Finance

Time & expense management software designed to streamline processes, reduce revenue leakage for projects, and simplify rev rec.

Read more about Sage Intacct

Users also considered
Kantata logo

Always Deliver Amazing

Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

Users also considered
Streamtime logo

Project & task management for creative teams and businesses

Track time and expenses quickly and easily with Streamtime.

Read more about Streamtime

Users also considered
Zoho Sprints logo

Agile project management for software development teams

Zoho Sprints integrates time and expense tracking with timesheets, timers, budgets, billing, recurring costs, alerts, and dashboards.

Read more about Zoho Sprints

Users also considered
Timely logo

Automatic time tracking software for individuals & teams

Short Description Time tracking software - The fastest and most accurate way to track time for employees and freelancers.

Read more about Timely

Users also considered

Key features for Time and Expense software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Time Tracking: Users value the ability to track time accurately for payroll, resource allocation, and project management. Features like mobile access, real-time tracking, and detailed reporting enhance productivity and billing efficiency. 95% of reviewers rated this feature as important or highly important.
  • Timesheet Management: Reviewers appreciate the ease of tracking and managing timesheets, which aids in payroll accuracy, project cost tracking, and employee performance evaluation. Customizable timesheets and real-time updates are highlighted. 94% of reviewers rated this feature as important or highly important.
  • Billing & Invoicing: Users highlight the seamless integration with time tracking, automated invoice generation, and customization options. It simplifies financial management and ensures accurate, timely billing. 92% of reviewers rated this feature as important or highly important.
  • Expense Tracking: Reviewers find the expense tracking valuable for managing reimbursements and corporate spending. Features such as attaching receipts, categorizing expenses, and generating detailed reports are highly beneficial. 90% of reviewers rated this feature as important or highly important.
  • Reporting/Analytics: Users appreciate the ability to generate detailed, customizable reports that provide insights into productivity, project costs, and financial performance. Visual data representations and flexible reporting options are well-regarded. 89% of reviewers rated this feature as important or highly important.
  • Payroll Management: Reviewers emphasize the importance of accurate and efficient payroll processing. Automated calculations, compliance with labor laws, and integration with time tracking systems are key features that users find beneficial. 88% of reviewers rated this feature as important or highly important.