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Top Rated Project Management Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions ensure data security and privacy by limiting access to sensitive information and tasks. They allow project managers to assign specific roles, control who can view or edit data, and maintain organized collaboration. Our reviewers in project management software rated this feature as important.

10 Best Project Management Software with Access Controls/Permissions

Product
User rating
Starting price
Lucidchart logo
4.6
(2.2K)
9
flat rate/per month
Basecamp logo
4.4
(14.4K)
15
per user/per month
Jira logo
4.4
(15.3K)
7.91
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Clockify logo
4.8
(9.2K)
4.99
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month

See other top Project Management products with access controls/permissions

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Lucidchart logo
Reviews Sentiment
 
 
 
1-2(24)
3-4(838)
5(1,385)
Key Features
Task Management
Project Planning/Scheduling

User insights about the access controls/permissions feature

Reviewers appreciate Lucidchart's access controls/permissions for their flexibility and ease of use. They highlight the ability to assign different access levels to team members, ensuring data security and privacy. Users find it easy to share diagrams and control who can view, edit, or comment on documents, making collaboration efficient.
Verified reviewer profile picture

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“Access control is required when working on projects and when multiple teams collaborate in design documentation. Lucidchart supports sharing of diagrams to other users with email ids. And you can select if the users can edit, view, share or comment on the diagrams”
GS

Gaurav S.

Sr. DevOps Engineer

“I am able to select what level of access is needed for each team member”
Verified reviewer profile picture

Tyler H.

Marketing Director

Starting price
9flat rate /
per month
Pros and Cons based on 2,247 verified reviews
Verified reviewer profile picture

Efficient workflow design

Versatile flow diagramming

Real-time team collaboration

Comprehensive project management

Intuitive flowchart creation

Slow performance speed

Inconsistent issue management

Challenging line connections

Expensive and restrictive plans

Limited file management

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Task Management4.5
Project Planning/Scheduling4.3

User insights about the access controls/permissions feature

Reviewers value Basecamp's access controls/permissions for their ability to manage team access to sensitive information. They find it easy to control permissions, ensuring only authorized users can view or edit specific data. Users appreciate the high levels of security and the straightforward process of adding and removing team members.

See related user reviews

“Basecamp's access controls and permissions features provide teams with the ability to control access to sensitive information and ensure that only authorized team members have access to it. This impacts the product positively as teams can maintain confidentiality, protect intellectual property and ensure that the project is completed without any security breaches.”
SR

Srinivasa R.

Manager

“The user have the access to control the permissions. We can manually choose which permission to allow and which one should not be. This feature is not available in other such apps.”
LB

Lakshay B.

Recruitment Professional

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,468)
Key Features
Task Management4.6
Project Planning/Scheduling4.5

User insights about the access controls/permissions feature

Reviewers appreciate Jira's access controls/permissions for their granularity and customization options. They find it essential for managing user roles and safeguarding sensitive information. Users highlight the complexity of setting permissions but value the ability to control access at various levels, ensuring data security and compliance.
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“Access Controls and permissions are important in Jira as it manages the hierarchy of content controls among team members that work collaboratively in software development projects. Only users with permissions will be able to access and view certain material for which they are eligible.”
Verified reviewer profile picture

Syed M.

Engineer

“What I like about "Access Controls/Permissions" in Jira is the ability to customize user access based on roles and responsibilities. This ensures that team members can only view and edit relevant information, enhancing security and reducing the risk.”
Verified reviewer profile picture

Abu R.

Software Engineer

Starting price
7.91per user /
per month
Pros and Cons based on 15,312 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,678)
5(14,572)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the access controls/permissions feature

Reviewers find Trello's access controls/permissions easy to use and effective for managing team collaboration. They appreciate the ability to customize access levels for different users, ensuring data security and privacy. Users highlight the simplicity of setting permissions and the ability to control who can view or edit specific boards and cards.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,487 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,551)
5(2,077)
Key Features
Task Management4.3
Project Planning/Scheduling4.5

User insights about the access controls/permissions feature

Reviewers appreciate Confluence's access controls/permissions for their flexibility and ease of use. They highlight the ability to manage access at the global, space, and page levels, ensuring data security and privacy. Users find it easy to control who can view, edit, or delete content, making collaboration secure and efficient.
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“Access controls and permissions are crucial for maintaining data security and privacy. Confluence's features enable administrators to control who can view, edit, or delete content. This ensures that sensitive information is only accessible to authorized personnel and prevents unauthorized changes.”
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Ezekiel K.

Data scientist

“I really like that you have access controls at a global level so site or you can look at individual pages and control who can edit or view specific pages. ”
AK

Angelique K.

HR & Operations

Starting price
5.42per user /
per month
Pros and Cons based on 3,663 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,938)
5(3,717)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the access controls/permissions feature

Reviewers value monday.com's access controls/permissions for their role-based management and ease of use. They appreciate the ability to customize access levels for different team members, ensuring data security and privacy. Users highlight the simplicity of setting permissions and the flexibility to control who can view or edit specific boards and tasks.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“This is crucial for me because you are dealing with different team members that her of different levels in different projects, this way you can comfortably be sure that your information is in the right hands.”
EE

Elizabeth E.

Vp Chief Publishing Officer

Starting price
9per user /
per month
Pros and Cons based on 5,726 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,387)
5(2,048)
Key Features
Task Management4.5
Project Planning/Scheduling4.6

User insights about the access controls/permissions feature

Reviewers appreciate Smartsheet's robust access controls/permissions, which allow for detailed management of user roles and permissions. They find it essential for collaboration, enabling administrators to control who can view, edit, and share sheets and workspaces. Users highlight the ease of setting permissions and the ability to customize access levels for different team members.
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“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
Verified reviewer profile picture

Saeed E.

Applications and Platforms Testing Engineer

“Smartsheets come with the appropriate permission settings that allow the administrator/owner to manage access to each product in a secure environment. ”
Verified reviewer profile picture

Brad C.

Business Intelligence Analyst

Starting price
12per user /
per month
Pros and Cons based on 3,482 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,266)
5(8,051)
Key Features
Task Management4.7
Project Planning/Scheduling4.7

User insights about the access controls/permissions feature

Reviewers appreciate Asana's access controls/permissions for their flexibility and ease of use. They highlight the ability to assign roles with predefined access levels, ensuring data security and effective project management. Users find it easy to manage team permissions, keeping sensitive information secure while facilitating collaboration.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
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NENA C.

Teacher

“Managing team permissions is straightforward. Asana allows you to assign roles with predefined access levels, making it easy to grant the appropriate permissions to different team members based on their roles.”
RT

Rogelyn T.

Executive Assistant

Starting price
10.99per user /
per month
Pros and Cons based on 13,547 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Clockify logo
Reviews Sentiment
 
 
 
1-2(18)
3-4(1,986)
5(7,231)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the access controls/permissions feature

Reviewers indicate that Clockify's access controls/permissions are useful for managing team access to time data. They appreciate the ability to grant different permissions to managers and developers, ensuring data security and privacy. Users find the settings clear and easy to use, with granular control over who can access and modify sensitive information.
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“I appreciate how Clockify's access controls/permissions ensure that only authorized individuals can access and modify sensitive time data, ensuring data security.”
Verified reviewer profile picture

ahmad a.

Assistant Manager

“The access controls are granular and provide excellent security, ensuring that sensitive data is only accessible to authorized users.”
Verified reviewer profile picture

Weronika K.

ceo

Starting price
4.99per user /
per month
Pros and Cons based on 9,235 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Detailed productivity insights

Efficient project time tracking

Versatile time tracking

Effective team management

Intuitive user interface

Dependence on internet connectivity

Cumbersome time entry process

Issues with timer management

Limited mobile functionality

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(640)
5(2,052)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the access controls/permissions feature

Reviewers appreciate Notion's access controls/permissions for their flexibility and ease of use. They highlight the ability to manage access at various levels, ensuring data security and privacy. Users find it easy to share pages and control who can view, edit, or comment on content, although some features are locked behind paid plans.
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“We like the access controls/permissions features because it allows information and editing abilities to be given to the correct people across various teams who use Notion to access our "living documents". Not everyone needs to be able to edit or access everything-- so this was important. ”
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Jamie M.

Director of Marketing

“Notion's access controls and permissions ensure data security and privacy. I can control who can view, edit, and contribute to specific pages or documents, giving me peace of mind.”
Verified reviewer profile picture

ahmad a.

Assistant Manager

Starting price
12per user /
per month
Pros and Cons based on 2,709 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Other Top Rated Project Management Software with Access Controls/Permissions in 2026

monday.com logo

monday.com

Project management software

visit website
Join more than 152,000 customers who plan, manage, and track projects smarter with monday. com - the customizable platform built to adapt to your way of working. Streamline workflows with no-code automations, centralize work by integrating your favorite apps, and collaborate in real-time.

Read more about monday.com

Users also considered
NetSuite logo

NetSuite

AI-powered cloud-based business management suite

visit website
NetSuite Project Management centralizes all project information to allow project managers and team members to easily collaborate and maintain current and accurate project status. Automate project creation, track percent complete, time budgeted and time spent on project tasks.

Read more about NetSuite

Users also considered
Jira logo

Jira

Project management and work tracking software

visit website
Jira is project management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Confluence logo

Confluence

Remote team collaboration and knowledge workspace

visit website
Confluence seamlessly integrates with Jira Software, provides one place for all your documentation, and eases communication across teams to help you ship faster

Read more about Confluence

Users also considered
Bitrix24 logo

Bitrix24

All in one business management workspace

visit website
Bitrix24 is a leading FREE cloud, mobile and on-premise (open source code) project management solution with over 12 million users. Gantt, Kanban, Time Tracking, Resource Planning, Client Management, Billing and Invoicing.

Read more about Bitrix24

Users also considered
Smartsheet logo

Smartsheet

Online work execution platform for businesses of all sizes

visit website
Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts.

Read more about Smartsheet

Users also considered
Asana logo

Asana

Project tracking and workflow management platform

visit website
Asana is a project management platform platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Celoxis logo

Celoxis

AI-enabled platform for streamlining project management

visit website
Celoxis is an AI-powered project management tool that optimizes planning, execution, & delivery. With real-time dashboards, automated workflows, & predictive analytics, it keeps teams on track & within budget. Scalable & collaborative, it supports cloud & on-premise deployment for efficient delivery

Read more about Celoxis

Users also considered
Zoho Projects logo

Zoho Projects

Project Management, Collaboration and Bug Tracking

visit website
Zoho Projects is an online project management tool that helps teams plan, track, and collaborate on tasks with ease.

Read more about Zoho Projects

Users also considered
Aha! logo

Aha!

Platform for strategic product roadmapping

visit website
Use Aha! Roadmaps and Aha! Teamwork together to manage product launches and projects in a unified environment. Define clear priorities, set timelines, and complete all tasks. Create a Gantt chart, assign activities, optimize resource allocation, streamline workflows, and track progress.

Read more about Aha!

Users also considered
Adobe Workfront logo

Adobe Workfront

Online enterprise work management software

visit website
Manage projects and portfolios to minimize redundancies and effort and to optimize delivery on time and budget. Adobe Workfront helps organizations set realistic expectations—and meet or exceed them—with features like task and resource management, capacity planning, Gantt charts, and time tracking.

Read more about Adobe Workfront

Users also considered
Project Insight logo

Project Insight

Cloud-based software for managing projects and related tasks

visit website
Enterprise project and portfolio management software for project driven organizations that need high performing features combined with ease of use.

Read more about Project Insight

Users also considered
Birdview logo

Birdview

Software for managing multiple projects, tasks, and teams

visit website
Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Read more about Birdview

Users also considered
Premier Construction Software logo

Premier Construction Software

One Modern Platform. 360° Visibility.

visit website
Premier makes it easy to create, track, and send RFIs, change orders, purchase orders, submittals, and subcontract agreements across one or all your jobs to one or multiple parties

Read more about Premier Construction Software

Users also considered
Airtable logo

Airtable

AI-Powered, No-Code App Building Platform

visit website
Manage projects with speed and clarity using Airtable’s AI-powered platform. Centralize work, coordinate teams, and adapt plans in real time with flexible workflows that accelerate delivery.

Read more about Airtable

Users also considered
Function Point logo

Function Point

Project Management for Creative Agencies & In-house Teams

visit website
Function Point alleviates the chaotic nature of operating creative agencies, internal marketing teams and professional service firms.

Read more about Function Point

Users also considered
Planisware Orchestra logo

Planisware Orchestra

Scalable project portfolio management software

visit website
Planisware Orchestra is a project portfolio management solution which grants private & public sectors real-time visibility into the entire project portfolio lifecycle

Read more about Planisware Orchestra

Users also considered
Lucidspark logo

Lucidspark

Virtual whiteboard solution for team collaboration

visit website
Lucidspark is a web-based whiteboard tool, designed to help teams collaborate on projects and share ideas. The collaborative platform provides users with an adaptable space to share ideas, create plans, collaborate on projects, organize tasks, and evaluate ideas.

Read more about Lucidspark

Users also considered
HoneyBook logo

HoneyBook

Client management for freelancers & SMBs

visit website
Everything you need to manage projects: pipeline, proposals, contracts, payments, and more.

Get started with a 7 day free trial today.

Read more about HoneyBook

Users also considered
Wrike logo

Wrike

AI powered workflow management platform

visit website
Wrike’s end-to-end project portfolio management workflow offers the visibility and capabilities needed to maximize resources, simplify governance, and align projects with strategic objectives to drive high-impact results.

Read more about Wrike

Users also considered
Kantata logo

Kantata

Always Deliver Amazing

visit website
Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

Users also considered
Visual Planning logo

Visual Planning

Resource management, scheduling and planning solution

visit website
Visual Planning is a customizable project management platform for manufacturing, professional services, and engineering teams. It helps project managers and operations leads plan, schedule, and track projects efficiently, coordinating resources, budgets, and timelines.

Read more about Visual Planning

Users also considered
kintone logo

kintone

Agile, No-code Business Application Platform

visit website
Build business applications and database apps quickly and easily. No-coding required.

Read more about kintone

Users also considered
Zoho Sprints logo

Zoho Sprints

Agile project management for software development teams

visit website
Zoho Sprints is a cloud-based agile project management platform supporting Scrum and Kanban frameworks, with built-in financial control, risk management, and quality assurance to plan, track, and deliver work with greater confidence — available on native mobile apps for iOS and Android.

Read more about Zoho Sprints

Users also considered
Resource Guru logo

Resource Guru

Resource management solution for busy teams

visit website
The blissfully simple resource management tool that helps busy teams keep projects on track. See team availability and find the perfect person for every job. Schedule at speed and keep everyone aligned on upcoming work. Get insights on forecast vs actuals and utilization across projects and clients.

Read more about Resource Guru

Users also considered

Key features for Project Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Management: Users value the ability to create, assign, and track tasks with deadlines, prioritize tasks, and collaborate with team members seamlessly. 94% of reviewers rated this feature as important or highly important.
  • Project Planning/Scheduling: Reviewers appreciate tools for creating detailed project timelines, setting milestones, and assigning tasks, facilitating efficient project tracking and collaboration. 93% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Users find managing multiple projects helpful, with features like centralized dashboards, project templates, and progress tracking to ensure efficient organization. 93% of reviewers rated this feature as important or highly important.
  • Workflow Management: Reviewers highlight customizable workflows, automation of repetitive tasks, and visual tracking that enhance collaboration and streamline project processes. 90% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users appreciate centralized communication, real-time updates, and the ability to assign tasks and share documents, enhancing teamwork and project coordination. 89% of reviewers rated this feature as important or highly important.