Collaboration

Top 7 Airtable Alternatives for Your Project Management Needs

Nov 15, 2021

Seven user-recommended Airtable alternatives to help oversee your projects from start to finish.

Ashish UpadhyayContent Writer
Top 7 Airtable Alternatives for Your Project Management Needs

Airtable is a popular choice for project management software among businesses of all sizes. It lets users build content calendars, project reports, and even project databases.

However, despite a wide variety of features, Airtable might not be the right choice for your business needs. In such a case, it's beneficial to look at a few alternatives and pick a tool that best aligns with your specific needs.

We asked users like you about the Airtable alternatives they considered when purchasing project management software. Here are the top seven platforms they identified; our list (sorted alphabetically) can provide a starting point for your software search.

*See our full methodology for selecting these seven tools at the bottom of this article.

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1. Asana

Asana is a project management tool that helps manage daily tasks and long-term projects. It offers a centralized dashboard that allows your team to collaborate on projects and track individual assignments on a single platform. 

With Asana, you can create project workflows, assign tasks to team members, and store all project-related documentation in a centralized repository. The tool also provides a multiview board with list and timeline views to map out your project plans and view task dependencies.

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Task list in Asana (Source)

Here’s how Asana compares with Airtable

Both tools have a visually appealing user interface. However, Asana is easier to navigate and has multiple task management options for teams that simultaneously work on various projects. 

Platforms supported:Both are web-based tools, and both offer a mobile app for iOS and Android devices.
Typical customers:Both can be used by freelancers and small to midsize companies. However, for teams that often work with external clients, Airtable might be a better fit.
Customer support:Neither Airtable nor Asana offers phone support, but both provide email and 24/7 chat support, video tutorials, and a knowledge base.
Pricing:Both offer a free version. The starting price for Asana is $10.99 per user per month, whereas Airtable starts at $10 per user per month.

Click here for a side-by-side comparison of Asana and Airtable.

2. ClickUp

ClickUp is a task management and team collaboration tool that helps plan and organize projects. It lets you brainstorm project ideas, assign tasks to teammates, and track the progress of multiple projects.

With ClickUp, you can create knowledge bases and documents that you can edit with your teammates in real time. You also get access to a built-in progress tracker to oversee project goals and deadlines. 

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Project dashboard in ClickUp (Source)

Here’s how ClickUp compares with Airtable

As a project management software tool, Airtable focuses on creating easy-to-use project workflows for teams. ClickUp, on the other hand, offers a holistic collaboration setup where you can plan and organize all your projects. 

Platforms supported:Both are web-based tools, and both offer a mobile app for iOS and Android devices.
Typical customers:Both can be used by freelancers, small to midsize businesses, and large enterprises.
Customer support:Airtable doesn’t offer phone support, but ClickUp does. Both provide email and 24/7 chat support, video tutorials, and a knowledge base.
Pricing:Both offer a free version. Pricing for Airtable starts at $10 per user per month, while ClickUp’s starting price is $5 per user per month.

Click here for a side-by-side comparison of ClickUp and Airtable.

3. Coda

Coda is a document management solution that helps bring all your project data on one platform. It offers custom templates to create documents for meetings, brainstorming sessions, customer feedback, to-do lists, and more.

Coda includes Gantt charts and Kanban boards to offer customized views for your project data. It lets you track active projects, vote on ideas, start roadmaps for new projects, and create project briefs for your team. It also integrates with multiple third-party communication platforms.  

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Task tracker in Coda (Source)

Here’s how Coda compares with Airtable

Airtable helps create project databases with multiple views for your project data. Coda, on the other hand, lets you create documents with tables that can be developed into databases to take notes and store your project information simultaneously.

Platforms supported:Both are web-based tools, and both have a mobile app for iOS and Android devices.
Typical customers:Freelancers and small to midsize businesses make the bulk of customers for both Airtable and Coda.
Customer support:Neither Airtable nor Coda offers phone support, but both provide email and 24/7 chat support, video tutorials, and a knowledge base.
Pricing:Both offer a free plan, and the starting price for both is $10 per user per month.

Click here for a side-by-side comparison of Coda and Airtable.

4. monday.com

monday.com is a project management tool that helps create workflows for your project team. It lets you run daily project management processes such as setting deadlines, assigning tasks, and tracking progress. 

With monday.com, you can eliminate manual work by setting up automated triggers for routine tasks such as approving workflows and scheduling meetings with teammates or clients. You can also integrate the software with multiple third-party tools for communication and document management. 

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Project planning in monday.com (Source)

Here’s how monday.com compares with Airtable

Both products offer databases, spreadsheets, and modern Kanban boards. Airtable has more tools for creating workflows, while monday.com provides better automation for daily tasks.

Platforms supported:Both are web-based tools, and both offer a mobile app for iOS and Android devices.
Typical customers:Monday.com can be used by freelancers and small to midsize firms, whereas Airtable might be better suited for agencies involved in marketing and social media project planning.
Customer support:Airtable doesn't offer phone support, but monday.com does. Both provide email and 24/7 chat support, video tutorials, and a knowledge base.
Pricing:Both have a free plan. Airtable’s starting price is $10 per user per month, while pricing for monday.com starts at $8 per user per month.

Click here for a side-by-side comparison of monday.com and Airtable.

5. Smartsheet

Smartsheet is a work management and collaboration tool that helps manage projects online, automate workflow management, and integrate existing tech systems to access files and information via one single platform.

With Smartsheet, you can plan projects, and organize and assign tasks to various stakeholders in your team. You can oversee and review content production and provide detailed feedback to individual contributors via pinned annotations and conversation boards.

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Dashboard in Smartsheet (Source)

Here’s how Smartsheet compares with Airtable

Both are project management and collaboration tools that offer a spreadsheet-type interface. However, Smartsheet provides better workflow automation and helps manage updates and reporting across your project portfolio. It also archives your completed work for quick access.

Platforms supported:Both are web-based tools, and both offer a mobile app for iOS and Android devices.
Typical customers:Small to midsize businesses make the bulk of customers for both Airtable and Smartsheet.
Customer support:Airtable doesn't offer phone support, but Smartsheet does. Both provide email and 24/7 chat support, video tutorials, and a knowledge base.
Pricing:Both have a free plan. Airtable’s starting price is $10 per user per month, while pricing for Smartsheet starts at $7 per user per month.

Click here for a side-by-side comparison of Smartsheet and Airtable.

6. Stackby

Stackby is a real-time collaborative database platform that brings together spreadsheets and built-in integrations with third-party apps to help automate project workflows and build custom tools to collaborate with your project team. 

The software allows you to create individual checklists and set reminders for project tasks. For project planning, it offers customizable Kanban layouts, a project tracker, and the ability to create product roadmaps. 

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Campaign tracker in Stackby (Source)

Here’s how Stackby compares with Airtable

Both help build automated workflows for your project team, and both use robust databases to create easy-to-navigate spreadsheets. However, Airtable has a steeper learning curve when it comes to its features.

 

Platforms supported:Both are web-based tools, and both have a mobile app for iOS and Android devices.
Typical customers:Both can be used by small to midsize businesses.
Customer support:Neither Airtable nor Stackby offers phone support, but both provide email and 24/7 chat support, video tutorials, and a knowledge base.
Pricing:Both have a free plan. Airtable’s starting price is $10 per user per month, while pricing for Stackby starts at $4 per user per month.

Click here for a side-by-side comparison of Stackby and Airtable.

7. Trello

Trello is a project management software solution that helps plan project goals and collaborate with your team. Trello boards and cards help organize tasks, build workflows, and assign projects to colleagues. 

Trello features no-code automation that takes care of all recurring tasks, such as scheduling meetings and approving workflows. It can also integrate with various third-party communication and design applications to help achieve your project needs. 

 

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Card wall view in Trello (Source)

Here’s how Trello compares with Airtable

Both are Kanban-based project management solutions. While Airtable's unique selling point is its spreadsheets, Trello focuses on simplifying the overall project workflow and organizing projects using Kanban boards and task lists.

Platforms supported:Both are web-based tools, and both have a mobile app for iOS and Android devices.
Typical customers:Airtable is typically used by project managers and service-based agencies. Trello, on the other hand, is used by marketing managers and software developers.
Customer support:Neither Airtable nor Trello offers phone support, but both provide email and 24/7 chat support, video tutorials, and a knowledge base.
Pricing:Both have a free plan. Airtable’s starting price is $10 per user per month, while pricing for Trello begins at $5 per user per month.

Click here for a side-by-side comparison of Trello and Airtable.

Assess all options to select an Airtable alternative that meets your needs

Choosing project management software isn’t an easy task. However, with the right approach, you can find a suitable alternative to Airtable.

If you work in marketing or at a creative agency, monday.com and Asana can be good options, as both cater to teams with quick turnaround needs. If your team works with large datasets, Smartsheet or Stackby can be a good choice.

If your business needs include creating documents and knowledge bases for customers, Coda can be suitable. For collaborating with your teammates on brainstorming sessions, Trello can be a good alternative. And if you're looking for a tool that offers multiple project views and multifeature dashboards, ClickUp can prove to be a suitable choice.

Want more options? Check out Airtable’s comparisons page to find other project management software tools that can be suitable Airtable alternatives. 

Methodology:

At GetApp, we objectively select and rank products based on a methodology developed by our research team. Some vendors pay us when they receive web traffic, but this has no influence on our methodology.

Products featured in this list were identified in user reviews as other products considered at the same time as Airtable. To be included in this list, alternative products had to provide the following core project management features: task management, collaboration, brainstorming, reporting, and project tracking. 

Disclaimer:

We conducted this analysis based on reviews and ratings data as of Nov. 01, 2021. In order to present the most up-to-date information, the product cards below show real-time ratings. Please note that this means the ratings value in the product card may not reflect the ratings value at the time of analysis.

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About the author

Ashish Upadhyay

Content Writer
Hey there, I’m Ashish. I’m a writer at GetApp. I bring you insights about CRM, accounting, and emerging tech trends. I studied at University of Delhi and have been working as a B2B writer since 2018. Home base: Gurgaon; (1-2) things about me: Love trekking, working out, and recording music. The [1-2] tech trend[s]/innovation[s] I think you should keep an eye on: Is AI gonna steal all our jobs?
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