Trello is a popular project management software that helps you connect with your teams. The tool offers a calendar, timeline, and list view for project planning, time management, and work across boards.
Despite a wide variety of features, Trello has several limitations with respect to the range of boards that can limit your productivity. Therefore, it could be beneficial for users to consider other tools that can help them scale growth.
We asked users like you about the Trello alternatives they considered when purchasing project management software. Here are the top ten platforms they identified; our list (sorted alphabetically) can provide a starting point for your software search.
*See our full methodology for selecting these ten tools at the bottom of this article.
Airtable offers an interface designer which allows you to design your own visual and interactive interface. This helps team members to see information that is relevant to them. The tool does not require any code to design the workflow—you can just drag and drop elements to create your customized dashboard.
You can also track your project progress using Kanban, Timeline, Calendar, Gantt, Grid, and Gallery view. Each view is used to track different aspects of the project such as deadlines, task progress, activities, and data.
Sort and prioritize tasks in Airtable (Source)
While both Trello and Airtable are Kanban tools, Airtable can showcase data in other views. Airtable can also store more data than Trello.
|Platforms supported:||Both tools are web-based and also offer mobile applications for iOS and Android devices.|
|Typical customers:||Both systems can be used by freelancers, small to midsize businesses, and enterprises.|
|Customer support:||Neither Airtable nor Trello provides phone support, but both provide email and chat support, as well as access to a knowledge base. Airtable also offers in-person training, documentation, webinars, and videos.|
|Pricing:||Both the tools offer free plans. The cost to upgrade for Airtable is $10 per user per month and for Trello, it is $5 per user per month.|
Click here for a side-by-side comparison between Airtable and Trello.
Asana is a project management software that helps your team to meet their goals. The software offers sticky notes that help track tasks at every stage of your project. It makes your work more transparent. You can also create a to-do list for each task so that you don’t miss out on any steps.
You can also set a due date and time for every task so that employees work within the same deadline even if they are in different time zones. You can attach files at the task or project level from your system, Google Drive, and DropBox.
Timeline view in Asana (Source)
Asana and Trello both offer intuitive interfaces, although Trello is technologically challenging to set up boards and features.
|Platforms supported:||Both tools are web-based and also offer mobile applications for iOS and Android devices.|
|Typical customers:||Both the software can be used by freelancers, small to midsize businesses, and enterprises.|
|Customer support:||Neither Asana or Trello offers phone support, but both provide email and chat support, video tutorials, and access to a knowledge base.|
|Pricing:||Both the tools offer free plans. The cost to upgrade for Asana is $10.99 per user per month and for Trello, it is $5 per user, per month.|
Click here for a side-by-side comparison between Asana and Trello.
Basecamp offers message boards, schedules, to-dos, file storage, and real-time chat for team collaboration and project management. With the manager’s access, you can see which tasks are overdue, due soon, and upcoming milestones.
The tool also offers a “my stuff” tab that lets you see tasks in your queue, scheduled tasks, and things that you have bookmarked. You can keep teammates in the loop without scheduling meetings so that everyone is on the same page.
Group chat and instant messaging in Basecamp (Source)
Basecamp charges a subscription fee without the limitation on the number of users which is beneficial if multiple members are using the platform.
|Platforms supported:||Both the tools are web-based and offer mobile applications for iOS and Android devices.|
|Typical customers:||Basecamp, similar to Trello, offers plans for freelancers, small to midsize businesses, and enterprises.|
|Customer support:||Both Trello and Basecamp offer FAQs, knowledge base, as well as chat and email support. Basecamp also offers 24/7 live representative support.|
|Pricing:||Basecamp’s starting price is $99 per month, while Trello’s starting price is $5 per user per month.|
Click here for a side-by-side comparison between Basecamp and Trello.
ClickUp is a task management and team collaboration tool that helps plan and organize projects. It lets you create project tasks, assign them to teammates, and group them by priority.
With ClickUp, you can create knowledge bases and documents that you can edit with your teammates in real time. You can also use its built-in progress tracker to track project goals and deadlines.
Project progress tracking in ClickUp (Source)
ClickUp allows you to view your tasks and projects in multiple ways but Trello only allows you to see one board at a time.
|Platforms supported:||Both the tools are web-based and offer iPhone and Android mobile applications.|
|Typical customers:||Trello and ClickUp offer features that can be leveraged by freelancers, small to midsize businesses, and enterprises.|
|Customer support:||While Trello provides email/help desk and chat support, access to a knowledge base, and FAQs, ClickUp offers FAQs, 24/7 access to live representatives, access to a knowledge base, help desk, as well as chat and phone support.|
|Pricing:||Both the tools offer free versions, and their paid versions start at $5 per user per month.|
Click here for a side-by-side comparison between ClickUp and Trello.
Freedcamp is a task management and project management tool that helps streamline processes, workflows, and issues. You can view tasks in the task list, Kanban board, subtasks, Gantt chart, and “Tasky”. Tasky helps keep personal tasks private.
You can hold discussions on the tasks to bring all the communication to one centralized platform. The tool also offers Wiki, which stores all the documents and their versions for future reference.
Tasks in Freedcamp (Source)
Freedcamp’s collaboration features stand out as they allow users to chat in real-time in the task window itself which brings all the stakeholders in the loop.
|Platforms supported:||Freedcamp and Trello are web-based tools and also offer mobile applications for iOS and Android devices.|
|Typical customers:||Both the tools offer features that are beneficial for freelancers, small to midsize businesses, and large enterprises.|
|Customer support:||Trello and Freedcamp offer chat and email support, as well as video tutorials. For training, Freedcamp offers online training, documentation, webinars, and videos.|
|Pricing:||Both the tools have free versions available. The paid version for Trello starts at $5 per user, per month while Freedcamp starts at $1.49 per user per month.|
Click here for a side-by-side comparison of Freedcamp and Trello.
Jira is an issue and project tracking software that helps teams to plan, track, and release software tools. The project management tool offers Scrum and Kanban boards to give teams visibility into what’s happening and what lies ahead. Jira’s roadmaps help communicate plans to the entire team.
The software offers different types of reports to get actionable insights into your team’s performance. Jira also offers integrations with several popular tools to improve your workflow.
Agile Development in Jira (Source)
While some businesses prefer cloud-based options, some want to host and have their data within their network. Jira gives this feasibility to its users by offering cloud-based and self-host options. On the other hand, Trello only offers cloud-based options.
|Platforms supported:||Jira and Trello are web-based tools and also offer mobile applications for iOS and Android devices.|
|Typical customers:||Both the tools offer features that work for freelancers, small to midsize businesses, and large enterprises.|
|Customer support:||Trello and Jira offer chat support, knowledge base, email, and video tutorials. Jira offers the same, but also provides phone support.|
|Pricing:||Both the tools have free versions available. The paid version for Trello starts at $5 per user per month while Jira starts at $7.50 per user per month.|
Click here for a side-by-side comparison of Jira and Trello.
The task management tool, MeisterTask, offers Kanban-style project boards to get an overview of tasks in your projects. You can hold discussions and attach files and links on tasks so that all communication is available on the task itself.
The tool also allows you to create your agenda which is a personal and private board. You can create unlimited tasks, pin them, and organize them however you like.
Project Board in MeisterTask (Source)
MeisterTask and Trello both offer similar features as task management tools. However, MeisterTask also offers recurring task automation for tasks that need to be completed at regular intervals.
|Platforms supported:||MeisterTask supports web-based usage, as well as Android and iOS.|
|Typical customers:||Both the tools can be used by freelancers, small businesses, midsize companies, and enterprises.|
|Customer support:||Apart from email, FAQs, chat, and access to a knowledge base, MeisterTask also offers 24/7 live representative and phone support.|
|Pricing:||Both the tools offer a free plan. MeisterTask pricing plans start from $4.19 per month while Trello paid version starts at $5 per user per month.|
Click here for a side-by-side comparison of MeisterTask and Trello.
monday.com offers 200+ templates, or you can drag and drop 30+ column types, to customize your workflow. With the status button, you can check your team’s progress. You can notify your team of the progress, add files, and link boards to merge tasks.
With Kanban, calendar, timeline, Gantt, and forms, you can customize your workflow the way you want to. The tool also offers collaboration options such as file upload, feedback in real time, images, and update sharing.
Project overview in monday.com (Source)
monday.com allows you to manage your budget with its track expenses feature while Trello does not offer budgeting tools.
|Platforms supported:||monday.com and Trello are web-based and also offer iOS and Android device mobile applications.|
|Typical customers:||Both offer plans for solopreneurs, small to midsize companies, and enterprises.|
|Customer support:||Apart from email, chat, knowledge base, and FAQs similar to Trello, monday.com also offers 24/7 phone support with live representatives.|
|Pricing:||Both the tools have free versions. While Trello’s cost to upgrade is $5 per user per month, monday.com charges $8 per seat per month.|
Click here for a side-by-side comparison of monday.com and Trello.
The project management software, Todoist, helps you add tasks within a project to organize tasks. You can add recurring due dates for each task to get notified of the deadlines. Within each task, sections and subtasks can also be added to complete all the steps.
You can also prioritize tasks so that you know which tasks to focus on next. The software also allows you to add labels, favorites, and filter key projects. You will also receive alerts for time-sensitive tasks.
Assign tasks in Todoist (Source)
Both tools send time-based reminders, but Todoist can also send reminders based on location which notifies you about an event at a specific location.
|Platforms supported:||Both the tools are web-based and offer a mobile application for iOS and Android devices.|
|Typical customers:||Both tools can work for freelancers, small businesses, midsize companies, and large enterprises.|
|Customer support:||In terms of support, Todoist offers email, chat, and FAQs. The project management tool also offers video tutorials and documentation for training.|
|Pricing:||The pricing plan for Todoist starts from $3 per month while Trello’s pricing plan starts from $5 per user per month.|
Click here for a side-by-side comparison of Todoist and Trello.
Wrike helps you customize tools as you prefer. You can customize dashboards, workflows, and request forms. The tool also offers shared calendars so that you know what lies in your team members’ pipeline.
Wrike enables live editing so you know what changes have been made and who has made the changes. The project management tool also offers built-in proofing and approval tools to provide feedback to your teammates.
Gantt chart in Wrike (Source)
Unlike Trello, the Wrike board is bigger therefore it is easier to see and move tasks. The tool also allows a list and table view to see cards.
|Platforms supported:||Similar to Trello, Wrike is also a web-based platform and offers a mobile application for iOS and Android devices.|
|Typical customers:||Both the tools offer features that can be used by freelancers and businesses of all sizes.|
|Customer support:||Apart from email, knowledge base, FAQs, chat, Wrike also offers 24/7 live phone support.|
|Pricing:||The starting price for Wrike is $9.80 per user per month, while for Trello, the starting price is $5 per user per month.|
Click here for a side-by-side comparison of Wrike and Trello.
Project management is an important aspect of any business as it is used for project planning, resource management, and scheduling, so it’s important that you understand the project management tool that you are including in your current software stack.
While Trello is a popular choice, the tools listed above can also align with your specific business needs. If you want to build custom workflows, then monday.com and Wrike will be great options, because they offer multiple templates to suit each project’s needs.
Asana and Basecamp, with their UI and collaboration features, are preferable choices for marketing and creative agencies. Freedcamp offers chat options in real time, which also helps in collaboration.
If your business continuously requires you to import work from other platforms, then ClickUp can be a good choice.
Jira is a great choice for software developers as it offers multiple features to not only manage the deployment process but also for bug tracking. For employees who work on time-sensitive projects, you can use Todoist and Airtable to keep track of tasks. For Kanban-styled projects, MeisterTask is a good choice.
Products featured in this article were identified in user reviews as other products considered at the same time as Trello. To be included in this list, alternative products had to provide the following core project management features: task management, collaboration, brainstorming, reporting, and project tracking.
Disclaimer: Ratings and reviews data is as of December 9, 2021. New reviews may have been added since the publication of this article, so the data in this piece may not reflect current conditions.
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