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Top Rated Forms Automation Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Access controls and permissions in forms automation software allow users to manage who can view, edit, and submit forms. This ensures data privacy, prevents unauthorized changes, and facilitates secure collaboration among team members and stakeholders. Our reviewers in forms automation software rated this feature as important.

8 Best Forms Automation Software with Access Controls/Permissions

Product
User rating
Starting price
Jotform logo
4.7
(2.7K)
39
flat rate/per month
visit website
Docusign logo
4.7
(9.2K)
15
flat rate/per month
visit website
Smartsheet logo
4.5
(3.4K)
12
per user/per month
visit website
SurveyMonkey logo
4.6
(10.4K)
30
per user/per month
learn more
Google Forms logo
4.7
(11.3K)
Free
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
monday.com logo
4.6
(5.7K)
9
per user/per month
learn more
pdfFiller logo
4.6
(991)
8
flat rate/per month
learn more

See other top Forms Automation products with access controls/permissions

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Forms Automation software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

Jotform logo

Jotform

Reviews Sentiment
 
 
 
1-2(41)
3-4(698)
5(2,027)
Key Features
Customizable Forms4.7
Customizable Fields4.7

User insights about the access controls/permissions feature

Reviewers value Jotform's access controls and permissions for managing user access to forms and data. They appreciate the ability to set permissions easily, ensuring data security and privacy. Users find it helpful for controlling who can view, edit, and submit forms, making it a reliable tool for secure data collection and collaboration.
Verified reviewer profile picture

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“JotForm provides access controls and permission settings, allowing administrators to control who can access, edit, and submit forms.”
DN

Debbie N.

Manager

“In essence, access controls and permissions in Jotform empower you to: Safeguard sensitive data Manage user access effectively Facilitate secure collaboration Optimize form workflows”
Verified reviewer profile picture

Muhammad G.

Document Controller

Starting price
39flat rate /
per month
visit website
Pros and Cons based on 2,766 verified reviews
Verified reviewer profile picture

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Docusign logo

Docusign

Reviews Sentiment
 
 
 
1-2(71)
3-4(1,902)
5(7,276)
Key Features
Customizable Forms4.7
Customizable Fields4.5

User insights about the access controls/permissions feature

Reviewers value DocuSign's access controls and permissions for ensuring document security and compliance. They find it easy to manage user access, define who can view, edit, or sign documents, and set individual permissions. Users appreciate the ability to control sensitive information and delegate signing authority, enhancing overall security and efficiency.
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“access controls and permissions in DocuSign allow users to define who can view, edit, or sign specific documents, ensuring data privacy and control while facilitating secure collaboration and document management.”
NR

Nurzada R.

Salesforce administrator

“There are a lot of great features in "Access Controls/Permissions" in "DocuSign." Some of the features that I like include the ability to control who has access to documents, the ability to revoke access rights, and the ability to restrict document sharing. These features help to ensure that only authorized individuals have access to the documents that they need to work on, and that the documents are not shared inappropriately.”
Verified reviewer profile picture

Abel S.

Owner

Starting price
15flat rate /
per month
visit website
Pros and Cons based on 9,249 verified reviews
Verified reviewer profile picture

Efficiency and time savings

Convenient diGital signing

Robust security features

Environmentally friendly paperless operations

High costs and confusing pricing

Challenges with email management

Technical and customer support issues

See pros and cons details
Smartsheet logo

Smartsheet

Reviews Sentiment
 
 
 
1-2(47)
3-4(1,387)
5(2,043)
Key Features
Customizable Forms
Customizable Fields4.6

User insights about the access controls/permissions feature

Reviewers appreciate Smartsheet's robust access controls and permissions, allowing administrators to define who can view, edit, or manage sheets and workspaces. They find it easy to assign different levels of access, ensuring data integrity and security. Users also mention the ability to share information selectively, which is essential for collaboration and project management.
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“This allows us to have project team members edit things to notify me that tasks have been completed while also keeping some users as viewers only so they can't accidentally alter something when all they need is to view it.”
LW

Leslie W.

Senior Designer

“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
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Saeed E.

Applications and Platforms Testing Engineer

Starting price
12per user /
per month
visit website
Pros and Cons based on 3,477 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
SurveyMonkey logo
Reviews Sentiment
 
 
 
1-2(140)
3-4(3,484)
5(6,791)
Key Features
Customizable Forms4.5
Customizable Fields4.5

User insights about the access controls/permissions feature

Reviewers highlight SurveyMonkey's access controls and permissions as essential for protecting survey data. They appreciate the ability to control who can view and analyze collected data, ensuring privacy and security. Users find it easy to manage permissions, making it a reliable tool for team collaboration and data protection.
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“it's essential because it helps to protect the privacy and confidentiality of the data collected using the survey. By controlling who has access to my surveys and the data collected, I can ensure that only authorized personnel can view and analyze the data.”
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Samuel F.

Volunteer

“Access control/ Permissions is one of the best features in survey monkey as this is the need of the hour to control the access/ providing of permission.”
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Priya H.

Transcriptionist/ Translator/ Subtitle/ Research

Starting price
30per user /
per month
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Pros and Cons based on 10,415 verified reviews
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Effective feedback collection

Efficient poll creation

Expensive and limited plans

See pros and cons details
Google Forms logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(3,226)
5(8,083)
Key Features
Customizable Forms4.5
Customizable Fields4.5

User insights about the access controls/permissions feature

Reviewers appreciate Google Forms' access controls and permissions, which allow users to manage who can view, edit, and submit forms. They find it easy to collaborate securely and control access to sensitive data. Users also mention the ability to limit responses and ensure data privacy, making it a reliable tool for surveys and data collection.

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“I have been blown away by the access control and permission features on Google Forms. It's made collaboration on projects so much easier and more efficient. The ability to share forms with others and control their level of access has been a game-changer. I've been able to give different users various levels of permission, which has been a huge asset for managing complex projects. The option to limit access to specific users or groups of users and even set expiration dates for access has given me the flexibility and control I need. Overall, the access control and permission features on Google Forms have made my life so much easier, and I highly recommend it to anyone looking to collaborate on projects efficiently.”
DL

Dinno L.

Digital marketing

“The access controls in Google Forms make it easy to manage who can view, edit, or respond to forms, which helps ensure data is secure and only the right people have access.”
MP

Matteo P.

Graphic Designer

Starting price
learn more
Pros and Cons based on 11,344 verified reviews

Facilitates team coordination

Enhances educational processes

Effective feedback mechanism

Cost-effective solution for surveys

Efficient data gathering

Functional constraints

Requires constant internet

Limited design options

Restricted media integration

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,153)
5(13,134)
Key Features
Customizable Forms4.5
Customizable Fields4.3

User insights about the access controls/permissions feature

Reviewers highlight Google Workspace's comprehensive access controls and permissions, which allow administrators to manage user access to files and folders effectively. They appreciate the ease of setting permissions, ensuring data security and privacy. Users find the G-Suite Admin dashboard user-friendly, making it simple to grant and revoke access as needed.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,452 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,934)
5(3,712)
Key Features
Customizable Forms4.6
Customizable Fields4.5

User insights about the access controls/permissions feature

Reviewers appreciate monday.com's access controls and permissions for managing user access to boards and workspaces. They find it easy to set up and customize permissions, ensuring data security and privacy. Users mention the ability to assign different levels of access, which is crucial for project management and collaboration.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“This is crucial for me because you are dealing with different team members that her of different levels in different projects, this way you can comfortably be sure that your information is in the right hands.”
EE

Elizabeth E.

Vp Chief Publishing Officer

Starting price
9per user /
per month
learn more
Pros and Cons based on 5,717 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
pdfFiller logo
Reviews Sentiment
 
 
 
1-2(28)
3-4(256)
5(707)
Key Features
Customizable Forms4.4
Customizable Fields4.4

User insights about the access controls/permissions feature

Reviewers find pdfFiller's access controls and permissions useful for safeguarding sensitive documents. They appreciate the ability to customize permission settings for each user, ensuring data security. Users also mention the ease of sharing PDFs confidently and controlling who can edit or view documents, which is crucial for collaboration.

See related user reviews

“With this feature, I can have control over who has permission to edit the pdf and this is very important especially when the documents are confidential or really important ones.”
LM

Llana M.

Online Instructor

“There's quite a lot of permission settings you can customize for each user which is nice to have”
JS

John S.

General Manager

Starting price
8flat rate /
per month
learn more
Pros and Cons based on 991 verified reviews

Efficient document signing

Streamlined office productivity

High cost concerns

See pros and cons details

Other Top Rated Forms Automation Software with Access Controls/Permissions in 2026

Adobe Experience Manager logo

Adobe Experience Manager

Enterprise content management system

visit website
Built on an AI-based foundation, Adobe Experience Manager is a comprehensive suite of composable content services that empowers teams to deliver the right content to customers when and where they need it, all at scale. Adobe Experience Manager includes content and asset management, digital forms and guides, and a learning management system.

Read more about Adobe Experience Manager

Users also considered
Jotform logo

Jotform

Category Leaders

Cloud-based form builder tool for digital forms.

visit website
Jotform helps you create online forms and collect data, all without needing to write a single line of code.

Read more about Jotform

Users also considered
Droplet logo

Droplet

Forms and workflow automation software

visit website
Droplet is a forms automation software designed to help schools and government organizations create dynamic web forms to collect business data. The application enables businesses to automate approvals with detailed business logic, conduct analytics, and capture and store digital data.

Read more about Droplet

Users also considered
Cognito Forms logo

Cognito Forms

Category Leaders

Online form builder with powerful features

visit website
Cognito Forms enables users to create responsive online forms that collect payments, gather information, and automate tasks. The features of this platform include data lookups, document merging, file downloading, repeating sections, save and resume, advanced calculations, conditional logic and more.

Read more about Cognito Forms

Users also considered
TrueContext logo

TrueContext

The field service workflow platform for the connected worker

visit website
TrueContext is the field service workflow platform for today’s connected worker. It enables frontliners with smart, context-aware forms and AI-augmented mobile workflows, unlocking technician mastery and productivity at scale.

Read more about TrueContext

Users also considered
SafetyCulture logo

SafetyCulture

Cloud-based inspection tool for mobile inspections

visit website
SafetyCulture is a cloud-based inspection solution that allows users to conduct inspections, capture issues, and manage corrective actions across their organization. The platform's drag-and-drop template builder makes it easy to convert existing paper checklists or Excel spreadsheets into smart, customizable inspection forms. Users can add logic to these forms to streamline the inspection process by showing or hiding fields based on responses.

Read more about SafetyCulture

Users also considered
Mitratech HotDocs logo

Mitratech HotDocs

Template-driven, automated document & form assembly software

visit website
HotDocs is a document automation solution that turns frequently used documents or forms into intelligent templates for faster reproduction with greater accuracy

Read more about Mitratech HotDocs

Users also considered
Ease.io logo

Ease.io

Mobile friendly, web-based audit and inspection management

visit website
Ease.io is a layered process audit and inspection management mobile app for automotive, aerospace and manufacturing organizations.

Read more about Ease.io

Users also considered
Forms On Fire logo

Forms On Fire

Category Leaders

Mobile forms, dispatch, task and workflow solution

visit website
Digitize your forms and workflows using our cloud software and reward your employees with the most advanced, rich mobile data collection and workflow system on the planet. Work offline and get the latest versions of your forms, data sources, documents and tasks - on whatever device you're using.

Read more about Forms On Fire

Users also considered
FormsCenter logo

FormsCenter

Electronic data capture software

visit website
FormsCenter is an electronic data capture software designed to help healthcare organizations collect data accurately through adaptable forms. It centrally stores large volumes of data so that users have all important or required information at their fingertips.

Read more about FormsCenter

Users also considered
GW Apps logo

GW Apps

Business application development solution.

visit website
GW Apps is a comprehensive no-code platform that enhances business processes with custom app development, a versatile form builder, and advanced workflow automation.

Read more about GW Apps

Users also considered
GoAudits logo

GoAudits

Audit and inspection management software

visit website
GoAudits is a mobile inspection and auditing platform that enables businesses to conduct digital inspections across multiple industries. The application offers customizable checklists, offline functionality, and automated report generation to streamline quality control processes. GoAudits works across web, iOS, and Android devices, allowing teams to capture data, assign follow-up actions, and analyze performance trends through interactive dashboards.

Read more about GoAudits

Users also considered
TrackVia logo

TrackVia

Workflow automation for enterprise operations

visit website
TrackVia is a low-code workflow management platform that enables organizations to automate processes and manage operational tasks. The platform features customizable workflows, mobile accessibility, real-time dashboards, and integration capabilities with existing enterprise systems. It supports various business functions including asset tracking, work order execution, compliance management, facility management, and quality control across industries.

Read more about TrackVia

Users also considered
TrackVia logo

TrackVia

Workflow automation for enterprise operations

visit website
TrackVia is a low-code workflow management platform that enables organizations to automate processes and manage operational tasks. The platform features customizable workflows, mobile accessibility, real-time dashboards, and integration capabilities with existing enterprise systems. It supports various business functions including asset tracking, work order execution, compliance management, facility management, and quality control across industries.

Read more about TrackVia

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Google Forms logo
Category Leaders

Create custom forms for surveys & questionnaires

learn more
Google Forms is a free form builder tool that enables users to create surveys and questionnaires online in order to collect and organize information

Read more about Google Forms

Users also considered
Docusign logo

Electronic signature & document approval software

learn more
Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
SurveyMonkey logo

Online survey and feedback collection platform

learn more
Streamline data collection with SurveyMonkey forms. Integrate with 200+ business tools to automate follow-ups, trigger actions based on submissions, and track responses in real-time. From registrations to payments, our powerful AI-powered platform helps you save time and turn data into action.

Read more about SurveyMonkey

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
An all-in-one forms automation app that's powerful, affordable, and easy to use, especially for the mobile workforce. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
Digitize your forms and turn responses into workflows easily with monday's no-code platform. Start easily with a pre-made template, and easily change, edit or add what you need to fit your workflow. Create your forms in minutes, and embed your form anywhere or share a link to get responses instantly

Read more about monday.com

Users also considered
Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

learn more
Vagaro is the best online forms & customer profile management system. Your clients can fill in forms, waivers, surveys & more. Try Vagaro for FREE today! 

Read more about Vagaro

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

learn more
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Wrike is an AI-powered enterprise work management platform that enables teams to build, connect, and scale workflows with comprehensive visibility. The software offers task management, resource planning, and visual collaboration tools alongside AI agents that automate routine tasks. Wrike integrates with numerous applications including Microsoft, Google, and Adobe products while providing enterprise-grade security with role-based access control.

Read more about Wrike

Users also considered
UpKeep logo

Asset operations management software for businesses

learn more
UpKeep is an asset operations management solution combining CMMS, EAM, and APM. It is designed for maintenance, reliability and operations teams and allows users to manage their team, assign work orders, sync devices, and more.

Read more about UpKeep

Users also considered
MaintainX logo

AI-driven maintenance & asset management platform

learn more
MaintainX is an AI-powered maintenance and asset management software designed for industrial teams. The platform enables organizations to create and track work orders, manage preventive maintenance schedules, and monitor parts inventory across multiple sites. MaintainX integrates IoT sensors for real-time equipment monitoring and provides customizable reporting tools that transform operational data into actionable insights for reducing downtime and improving efficiency.

Read more about MaintainX

Users also considered

Key features for Forms Automation software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Customizable Forms: Reviewers emphasize the ability to tailor forms to specific needs, including branding, themes, question types, and real-time response tracking, enhancing user experience and data collection. 95% of reviewers rated this feature as important or highly important.
  • Customizable Fields: Users value the flexibility to create various field types such as multiple choice, text, and checkboxes, which ensures accurate data collection and a user-friendly experience. 94% of reviewers rated this feature as important or highly important.
  • Forms Creation & Design: Reviewers appreciate the ease of creating and designing forms with drag-and-drop features, customizable templates, and the ability to embed forms, making the process intuitive and efficient. 92% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of accessing and managing forms on mobile devices, allowing for productivity and collaboration from anywhere, which is essential for remote and field work. 92% of reviewers rated this feature as important or highly important.
  • Process/Workflow Automation: Reviewers note the significant time savings and efficiency gained from automating processes and workflows, including approvals, notifications, and data integration with other platforms. 88% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users appreciate the ability to capture legally binding signatures directly within forms, streamlining document signing and approval processes, which is crucial for compliance and efficiency. 85% of reviewers rated this feature as important or highly important.