Forms On Fire Pricing, Features, Reviews & Alternatives

Forms On Fire

Mobile forms, dispatch, task and workflow solution

4.7/5 (94 reviews)

Forms On Fire overview

What is Forms On Fire?

Forms On Fire is a cloud-based solution for creating and dispatching custom mobile forms, designed to serve businesses needing to capture information in the field, including those in the construction, agriculture, field service management, food safety, manufacturing, transportation, real estate and property management, utilities, and oil & gas industries. Apps are designed in the web dashboard, while users capture data in our native apps for iOS, Android and Windows.

Forms On Fire allows users to select from a library of more than 140 pre-existing form apps, or produce their own custom form and database apps using the drag-and-drop form designer. Forms can be designed to align with existing forms created in Word or Excel, and include rich data capture of photos, video, audio, annotations, barcodes, near-field communication (NFC), signature capture, GPS locations, mapping, and more. Mobile form apps can work both online and offline, with data cached locally on the mobile device until a network connection is found, at which point it is synchronized with cloud servers and user databases.

Forms On Fire can automatically dispatch forms to remote users and send notifications back to the office via email, with the ability to send emails instantly, after a delay, or according to user-specified conditions. Email layouts can be customized, and form fields can be used for email body, attachments, and file names. Multiple file types can be attached, including PDF, TXT, CSV, DOCX, and XLSX.
www.formsonfire.com

Pricing

Starting from
$20/month
Pricing options
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Australia, Brazil, Canada, China and 5 other markets, Germany, India, Japan, Mexico, United Kingdom

Supported languages

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Forms On Fire screenshotEasy Make FormsForms On Fire screenshotForms On Fire screenshot: Location information can also be captured using GPS with Forms On FireForms On Fire screenshotForms On Fire screenshotForms On Fire screenshotForms On Fire screenshotForms On Fire screenshotForms On Fire screenshotForms On Fire screenshotForms On Fire screenshot: Checklist forms can be created in Forms On FireForms On Fire screenshot: Forms created in Forms On Fire can be customized with company branding, and can capture signaturesGet Your Time Back with Forms On Fire
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Forms On Fire user reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.6
  4.4
  4.8
Geoff T.

A unique and powerful platform

Used weekly for 1-2 years
Reviewed 2020-04-20
Review Source: Capterra

This platform has been a great success in taking paper-based processes onto mobile devices and producing bespoke reports automatically. The support is excellent and I highly recommend it.

Pros
I discovered Forms on Fire while researching platforms that could replace the paper-based systems of one of my consulting clients. No other platform offered the same level of flexibility, power and support. I can build exactly what they need without them having to bend their long-established processes out of shape to fit into a purpose-built platform. The results have been excellent - hundreds of hours saved per month and continuously improving. Forms on Fire integrates with their existing SQL database, and produces Word reports that use the existing template. This process is seamless, producing far more detailed and better-looking reports than alternatives.

Cons
There are features that lack some polish or ease of use (e.g. currently the sketch feature has some quirks when used for making diagrams rather than recording signatures), but the support team is always open to feedback and every concern I have raised has been either addressed immediately or I have been advised that it is being considered for development.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Cliff G.

Easiest to Implement!

Used daily for 6-12 months
Reviewed 2019-05-28
Review Source: Capterra

Very pleased with the ease of developing our forms, distributing, updating, and collecting the uploaded data . The drag and drop interface for forms is outstanding and the help files make it easy to develop any workflow you can imagine, very powerful!

Pros
Our team especially liked the openness of the software programming interface, the associated help files, and the superb customer support whenever we had a question. We knew going in that we would have some "special tasks" we would need to implement and Forms On Fire appeared to have the best programming system in place to easily make that happen using our own personnel and not requiring the software company to handle everything at additional cost. The system is so easy it just doesn't require that much support, but if you need it, they are there to help!

Cons
I think the website interface could use a few minor improvements like having data view columns maintain their positions between sessions or refreshes, and perhaps a little more development on the dashboard, although we'll probably develop our own that most of the vendors for this type of software simply don't offer.

Response from Forms On Fire


Hi Cliff, thank you for your very kind words. We appreciate all our clients. Most our clients want such specific information about dashboards. Have you talked to our pro services team about designing something for you and your specific data? Reach out to us, we want to help!

-Kendall

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Shawn U.

Game changer

Used daily for less than 6 months
Reviewed 2021-04-23
Review Source: Capterra

It's been extremely positive. From implementation to support the people there have been wonderful.

Pros
The sheer amount of API and Cap integrations make this software so versatile in managing and collecting data. All you need to do is set it up on the back-end and users will intuitively understand how to make it work.

Cons
Nothing yet, so far this has been exactly as I had hoped it would be.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Alex c.

Smooth interface but technical issues frequently come up

Used daily for 2+ years
Reviewed 2020-04-20
Review Source: Capterra

Pros
The software is easy to use, clean interface, and alerts me when I am missing required information

Cons
There are frequent problems whenever we try to make an update, things don’t seem to work how we expected them to. Also the documents this platform generates seem to be missing items and we can’t figure out how to fix this.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 5/10

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Joanna W.

Fun to use, so robust for small businesses looking for efficiency

Used daily for 6-12 months
Reviewed 2018-05-25
Review Source: Capterra

Ability to gather info from guys in the field and turn it into nice-looking reports for customers and actionable knowledge for the office.

Pros
When my business needed a form built and I was tired of waiting for programmers to build stuff for us that cost a lot of money and our time trying to explain to them what we needed, then wasn't quite right because they still don't really understand our business, I decided to build one myself. I then spent a lot of time looking at different products, and most of the ones that had the core functionality I needed (the ability to automatically create PDFs) were either too annoyingly simple and couldn't make the calculations I needed or they were so complex I would have to learn a lot of programming. Thank goodness I found Forms on Fire! It's the perfect middle ground that lets me do amazing things with a little work and playing around but takes care of the basics in the background.

Cons
They have a knowledge base that is great for getting started, but often doesn't show enough examples for me to quickly understand how to make their more advanced features work. And sometimes they go ahead and release new features (yay!) without fully debugging or writing up how to use or the bugs they've already found and are working on.

Response from Forms On Fire


Hi Joanna, we appreciate your kind words and we now have a process in place for adding examples to our knowledge base, which occurs every week!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Forms On Fire pricing

Starting from
$20/month
Pricing options
Free trial
Subscription
View Pricing Plans

28-day free trial, no credit card required.

Standard Edition - $20 per user, per month (paid annually) or $25 per user, per month (paid monthly).

Premium Edition - $28 per user, per month (paid annually) or $35 per user, per month (paid monthly). Includes documents and dispatch/workflow features.

Enterprise Edition - $36 per user, per month (paid annually) or $45 per user, per month (paid monthly). Includes SSO with AAD, Ping Identity, or Okta.

Enterprise add-ons include private label, privately managed server and more: Call for pricing.

Forms On Fire features

API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Collaboration Tools
Content Management
Customizable Branding
Customizable Templates
Data Import/Export
Drag & Drop
Reporting/Analytics
Third Party Integrations

Cataloging/Categorization (190 other apps)
Inventory Management (197 other apps)
Order Management (219 other apps)
Reporting & Statistics (202 other apps)
SEO Management (232 other apps)
Search/Filter (238 other apps)
Shopping Cart (177 other apps)
eCommerce Management (196 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Forms On Fire

Key features of Forms On Fire

  • Annotations and sketches
  • Audio & video
  • Barcode scanning
  • Customizable email layouts
  • Dispatch & workflow
  • Drag-and-drop form designer
  • GPS
  • Image capture
  • Instant, delayed, and conditional auto-email
  • Mapping & navigation
  • NFC (near-field communication)
  • Offline functionality
  • Pre-built forms
  • Private label app option
  • Real-time notifications
  • Signature capture
  • Third party integrations
  • Web dashboard
View All Features

Benefits

Users can select pre-built forms from a library of over 140 forms, or create their own custom forms using the drag-and-drop designer.

Form elements function both online and offline, and data is cached on mobile devices for database synchronization once connected to a network.

Forms can be dispatched by email, with options for emails to be sent in real time, after a delay, or according to specific conditions.

Forms can be used to capture audio, video, images, barcodes, text, signatures, and GPS locations.

Integrate with multiple cloud-based services out-of-the-box, including Dropbox, Google Drive, OneDrive, Box, Twilio, Membrain, GeoOp, SharePoint, and more.