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Top Rated Content Collaboration Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Access controls and permissions manage who can view, edit, or share documents. This ensures security, maintains confidentiality, prevents unauthorized changes, and tailors access according to individual or group needs. Our reviewers in content collaboration software rated this feature as highly important.

6 Best Content Collaboration Software with Access Controls/Permissions

Product
User rating
Starting price
Adobe Acrobat logo
4.7
(4.1K)
29.99
per user/per month
visit website
Slack logo
4.7
(23.9K)
8.75
per user/per month
visit website
Box logo
4.4
(5.6K)
20
per user/per month
Google Drive logo
4.8
(28.3K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.3K)
5
per user/per month
OneDrive logo
4.5
(12.4K)
1.99
flat rate/per month

See other top Content Collaboration products with access controls/permissions

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Content Collaboration software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Adobe Acrobat logo

Adobe Acrobat

Reviews Sentiment
 
 
 
1-2(31)
3-4(1,091)
5(3,012)
Key Features
File Sharing4.6
Collaboration Tools4.4

User insights about the access controls/permissions feature

Users report that Adobe Acrobat's access controls and permissions are crucial for protecting sensitive documents. They appreciate the ability to set passwords and restrict actions such as editing, printing, and copying. Reviewers also highlight the ease of managing these permissions and the added security they provide for confidential information.
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“allows you to set different levels of access (e.g. view only, edit, etc.) for your PDFs, which is very useful for controlling who can do what with your files.”
Verified reviewer profile picture

Ahmed S.

web developer

“Access controls nhelp to secure special information , and it provides important security and control features that help to protect sensitive information and ensure that documents are modified only by authorized users, i never knew this function exist in Adobe Acrobat but now it has help me in securing my cilent informations and other filesit helps to give access to who can edit, Print and also view files and that just make adobe acrobat special”
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Wepnyu D.

CEO

Starting price
29.99per user /
per month
visit website
Pros and Cons based on 4,134 verified reviews
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Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details
Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(174)
3-4(6,581)
5(17,228)
Key Features
File Sharing4.6
Collaboration Tools4.6

User insights about the access controls/permissions feature

Reviewers indicate that Slack's access controls and permissions are easy to use and essential for managing team communications. They appreciate the ability to create private and public channels, set permissions for different roles, and add or remove users easily. Users also value the security and confidentiality provided by these controls.
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“This feature helps to feel secure about their data. The workspace or channel feature is an important and secure feature in slack because each channel has its link. Due to this only authorized users can only authenticate that specific channel or workspaces.”
SM

Satish M.

Developer

“Project team members will play various roles during the execution of a project, so Slack will work with them based on assigning required access levels.”
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Jose P.

Business Change Manager, IPMA, PMP.

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 23,983 verified reviews
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Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,281)
5(3,164)
Key Features
File Sharing4.6
Collaboration Tools4.4

User insights about the access controls/permissions feature

Users report that Box's access controls and permissions are robust and user-friendly. They value the ability to set different levels of access, such as view, edit, and download, and appreciate the option to set expiration dates for shared links. Reviewers also highlight the ease of managing permissions for multiple users and the security provided by these controls.
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“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
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Melanie M.

Owner

“Again, as a Defense Attorney, having protected, documented and encrypted access to sensitive files is a critical aspect of practicing law and is an area that Box affords clear value. In general, you cannot prevent someone from forwarding and email with attachments. However, with Box you can eliminate that concern by limiting access or terminating access after a certain period of time. Further, you can limit individuals from downloading content and simply making content "read only." Frankly, I believe that the areas of Access Control and Access or Content Permission is where Box truly stands apart and shows its true value. ”
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David M.

Attorney and Managing Partner

Starting price
20per user /
per month
Pros and Cons based on 5,612 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,866)
5(22,441)
Key Features
File Sharing4.8
Collaboration Tools4.6

User insights about the access controls/permissions feature

Reviewers appreciate Google Drive's access controls and permissions for their flexibility and security. They highlight the ability to set various levels of access, such as view-only, edit, and comment, which is crucial for managing confidential documents. Users also value the ease of sharing links with specific restrictions and the ability to manage permissions for multiple users efficiently.
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“I've clicked on many links that lead to different Google Docs. They allow me to do various different things. I've used Google to share documents with many people, but only allow one of those people to edit. It allows me to individually change each person's status with who it is shared to (edit, comment, view) with ease. As long as you know their Google information, it's a piece of cake.”
NM

Noah M.

Creative Mind

“Users can set specific permissions (view, comment, or edit) for each individual or group, allowing for tailored access to files and folders based on need.”
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Davia M.

Student

Starting price
7per user /
per month
Pros and Cons based on 28,366 verified reviews
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Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,502)
5(2,752)
Key Features
File Sharing4.7
Collaboration Tools4.5

User insights about the access controls/permissions feature

Users appreciate Microsoft SharePoint's granular access controls and permissions, which allow for detailed management of who can view, edit, or share documents. They highlight the importance of these controls for maintaining data security and preventing unauthorized access. Reviewers also find the interface for setting permissions straightforward and effective.
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“The Access Controls/Permissions feature is very utilized by our organization, too! This feature is helpful if you have team members who should only have access to some documents, but not the entire library. For example, if you are a grant writer, you may need access to financial reports whereas other team members do not need that same access, so SharePoint's Access Controls/Permissions setting allows the administrator to set those. ”
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Maggie B.

Manager of Social Capital and Volunteer Programs

“I like Sharepoint's access control features because I can define which company members will have access to the documents and what permissions they will have, whether read-only or whether they can edit the documents. This helps a lot, especially with managing sensitive information.”
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Matheus L.

Risk Analyst

Starting price
5per user /
per month
Pros and Cons based on 5,377 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(241)
3-4(4,765)
5(7,490)
Key Features
File Sharing4.5
Collaboration Tools4.4

User insights about the access controls/permissions feature

Reviewers value OneDrive's access controls and permissions for their ability to manage document security and collaboration. They highlight the ease of setting view-only or edit permissions and the importance of these controls for protecting sensitive information. Users also appreciate the ability to share documents securely with internal and external collaborators.
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“One Drive's Access Controls/Permissions gives me peace of mind when sharing files. This feature allows me to choose what recipients can do. Whether its viewing a document, editing or making any other changes, this feature allows me to choose, and adjust the restrictions an needed ”
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Dayna T.

Director of Marketing & Communications

“I have also loved the permissions feature, a user cannot make changes to a file unless I allow them to make those changes with the file/folder permissions available on OneDrive. Security is key in my line of work and this satisfies me with OneDrive. ”
ML

Martin L.

IT Manager

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,496 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Other Top Rated Content Collaboration Software with Access Controls/Permissions in 2026

ReviewStudio logo

ReviewStudio

Online proofing and collaboration platform

visit website
ReviewStudio is an online proofing solution that allows marketing teams, creatives, production studios, and advertising agencies to collaborate on content review and approval. The cloud-based tool offers features for feedback sharing, commenting, revision tracking, task management, and more.

Read more about ReviewStudio

Users also considered
Adobe Acrobat logo

Adobe Acrobat

PDF editing with e-signatures and document review tools

visit website
Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Riverside logo

Riverside

Video and Audio Recording and Editing Software

visit website
Riverside is an audio-video recording platform for broadcast media and podcasts.

Read more about Riverside

Users also considered
Zoho WorkDrive logo

Zoho WorkDrive

Secure shared workspace & file sharing solution for teams

visit website
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
Google Drive logo

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Slack logo

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Revver automates document-centric work and enables document-work collaboration. It is built for financial service organizations, insurance companies, and back-office departments across many industries, including healthcare, manufacturing, social care, IT, and many others.

Read more about Revver

Users also considered
Brandfolder logo

Cloud-based digital asset management and sharing platform

Brandfolder is an online digital asset management platform for PR purposes, providing a private and public-facing repository for sharing logos, videos and more

Read more about Brandfolder

Users also considered
Bitrix24 logo

Your ultimate workspace

Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

Read more about Bitrix24

Users also considered
Synthesia logo

AI video communications platform

Synthesia is the world's first AI video communications platform - in a browser.

Read more about Synthesia

Users also considered
Salesforce Marketing Cloud logo

Customer relationship management solution

Salesforce Marketing Cloud is a comprehensive marketing platform designed to help businesses personalize every moment of customer engagement across the entire customer lifecycle. By connecting every department through actionable data and Agentforce, the platform empowers teams to work together and build lasting customer relationships.

Read more about Salesforce Marketing Cloud

Users also considered
Quickbase logo

No-code collaborative work and project management platform.

Quickbase is a no-code collaborative work management platform that empowers citizen developers to improve operations through real-time insights and automations across complex processes and disparate systems.

Read more about Quickbase

Users also considered
Fusebase logo

Collaboration and information management tool

An all-in-one, AI-powered tool designed to streamline client collaboration with advanced yet intuitive features for real-time collaboration and project management. Optimize daily operations with our advanced FuseBase AI assistant.

Read more about Fusebase

Users also considered
M-Files logo

Cloud-based document management platform.

M-Files is a Context-First document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency.

Read more about M-Files

Users also considered
Paperflite logo

Marketing content management platform for sales

Paperflite is a marketing content management platform that enables sales teams to discover, distribute, share and track content with buyers. Paperflite is designed to help marketing and sales teams curate, organize and distribute content with content tracking, sharing, intelligence, and more. From tracking PDF's to videos, Paperflite gives real-time engagement analytics on how the content is being used, accessed, viewed and shared by end-users.

Read more about Paperflite

Users also considered
Wimi logo

Reinvent your teamwork

Wimi is an all-in-one collaboration tool that helps teams save time daily. Wimi integrates all essential services for efficent teamwork : team Channels, documents and drive, group calendar, task management, and video chat, screensharing.

Read more about Wimi

Users also considered
HulerHub logo

Your Work. Your Way.

HulerHub is the world's best-looking and fully personalised employee experience platform designed to supercharge engagement and make collaboration from anywhere easy by enabling users to organise and securely share information both internally and externally.

Read more about HulerHub

Users also considered
FileInvite logo

Streamlining loan document collection for lenders

FileInvite streamlines document collection with e-signatures, reminders, and integrations ideal for lending and professional services.

Read more about FileInvite

Users also considered
CELUM logo

Make Brands. Sell Products.

Delivering content to market quickly and flawlessly is imperative. CELUM Content Collaboration allows effective feedback and approval, streamlined creative workflows, and efficient collaboration through tasks and Kanban boards in a simple and intuitive manner.

Read more about CELUM

Users also considered
Wordable logo

Publish Google Docs to your blog in 1-click.

Publish Google Docs to your blog in 1-click. Save 6-100+ hours/week & manage less people.

Read more about Wordable

Users also considered
Gain logo

Client feedback made easy.

Gain takes care of client feedback and approvals for social media teams. And with clients basically managing themselves, you are now free to pursue new clients and grow the business.

Read more about Gain

Users also considered
Dropbox DocSend logo

Secure document sharing and tracking for professionals.

DocSend is a secure sharing platform that helps you identify who is interested in doing business with you and protect your documents.

Read more about Dropbox DocSend

Users also considered

Key features for Content Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Sharing: Reviewers highlight easy and secure file sharing with customizable access controls. Users appreciate sharing large files, collaborating in real time, and using direct links. 92% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Reviewers value real-time editing, comment tagging, and integrated tools for seamless teamwork. These tools enhance productivity, especially for remote teams. 91% of reviewers rated this feature as important or highly important.
  • Document Management: Reviewers appreciate the ability to organize, share, and collaborate on documents efficiently. Features like version control and secure access are also valued. 90% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers emphasize robust encryption and secure access for protecting sensitive data. Features like two-factor authentication and secure vaults are appreciated. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users appreciate the convenience of accessing files from anywhere using mobile devices. The ability to upload, download, and edit documents on the go is highly valued. 87% of reviewers rated this feature as important or highly important.