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Top Rated Document Management Software with Audit Trail in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

An audit trail records user actions and changes in documents, enhancing accountability, security, and transparency. It helps track document history, assists in investigations, and supports regulatory compliance. Our reviewers in document management software rated this feature as important.

4 Best Document Management Software with Audit Trail

  • Docusign
  • Dropbox Business
  • Microsoft 365 - Highest rated for audit trail
  • Adobe Acrobat

See other top Document Management products with audit trail

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the document management software category. They also needed to have sufficient reviews about audit trail, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for audit trail based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Docusign logo
4.7
(9.2K)

User insights about the audit trail feature

Reviewers appreciate DocuSign's audit trail feature for providing a comprehensive record of document activities, including when documents are sent, viewed, signed, and completed. They find it helpful for tracking the progress and verifying the authenticity of signatures, which is crucial for compliance and legal purposes. Users report that it aids in identifying internal fraud and ensures accountability. They say it is particularly valuable for businesses undergoing frequent audits, offering peace of mind and enhancing cybersecurity.
“I really appreciate the audit trail feature in DocuSign. It allows me to see a detailed history of all the actions that have been taken on a document, including when it was sent, viewed, signed, and completed. This gives me peace of mind knowing that I can always go back and review the document's history if I need to. Also, I can see who has interacted with the document, which is helpful for tracking down any issues that may arise.”
Verified reviewer profile picture

Osmond E.

Data Analyst

“One of the key reasons why we installed this product was to have a comprehensive audit trail. Some documents were being used for payments, legal documents, etc. so we had to be sure we could see a clear audit trail including timestamps.”
MH

Michael H.

Product Specialist/Analyst

Document Management key features coverage

Docusign offers 5 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.6
File Sharing4.7
Mobile Access
Access Controls/Permissions4.6
Electronic Signature4.9

Pros and cons based on 9,256 verified reviews

79% of users rated Docusign 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 9,256 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficiency and time savings

Convenient diGital signing

Robust security features

Environmentally friendly paperless operations

Cons:

High costs and confusing pricing

Challenges with email management

Technical and customer support issues

See pros and cons details

Pricing

Starting price:$15 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Dropbox Business logo
4.5
(21.6K)

User insights about the audit trail feature

Reviewers find Dropbox Business's audit trail helpful for tracking document access and changes, ensuring accountability and compliance. They appreciate the ability to see detailed version histories and track user activities, which is important for legal work and SOX compliance. However, many users report not using this capability frequently, and some mention the need for better flagging of important documents for audits.
“In order to stay in SOX compliance, documentation is required but there isn't a good and easy way to flag any documents that would be needed for any audit in DropBox. Someone has to know what files are important or create a folder and put documents that are likely to be needed in an audit there but we cannot flag documents that would be used in an audit at the upload level.”
JB

Jeremy B.

Sr. Analyst

“Dropbox audit trail allow user to find out what time user logs in and when someone deletes a file or modified a file. This allows the team to know exactly what is going on.”
Verified reviewer profile picture

Nhat N.

Instructor

Document Management key features coverage

Dropbox Business offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.7
File Sharing4.7
Mobile Access4.5
Access Controls/Permissions4.5
Electronic Signature4.3

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the audit trail feature

Reviewers indicate that Microsoft 365's audit trail is useful for tracking document activities and maintaining a record of sent items. They find it easy to manage and implement for security purposes. However, many users report not using this capability frequently, preferring other software for detailed project tracking. Some users mention concerns about the visibility of previous edits, which can pose security or branding issues.
“A little TOO good at storing edits - folks can send documents without realizing that previous edits are viewable, creating security or branding concerns.”
Verified reviewer profile picture

Kevin M.

Co-Owner

“Logging can be implemented for audit purpose in Microsoft 365 which also helps in managing things between users.”
Verified reviewer profile picture

Aman R.

Intern

Document Management key features coverage

Microsoft 365 offers 4 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.6
Document Storage4.6
File Sharing4.5
Mobile Access4.5
Access Controls/Permissions
Electronic Signature

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Adobe Acrobat logo
4.7
(4.1K)

User insights about the audit trail feature

Reviewers highlight Adobe Acrobat's audit trail for its ability to track document activities, including when and by whom documents are signed and edited. They find it useful for verifying signatures and maintaining a history of changes, which is important for security and compliance. Users appreciate the digital log that archives document details, making it easy to follow the workflow and ensure accountability. However, many users report not using this capability frequently.
“Yes. I love the audit trail in adobe acrobat sign. All documents can be stored. It has a digital log that archives the documents especially the details of when & where the documents have been signed. It helps us verify each signature and track the point of origin.”
Verified reviewer profile picture

Lilia A.

Jr. Finance Supervisor

“The easy auditability of the flow of approvals and signature - provides email notifications of each action and a secure summary document showing timestamps and IP addresses of each action.”
Verified reviewer profile picture

Samuel S.

Donor Database & Contributions Manager

Document Management key features coverage

Adobe Acrobat offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.5
Document Storage4.6
File Sharing4.6
Mobile Access4.7
Access Controls/Permissions4.4
Electronic Signature4.7

Pros and cons based on 4,165 verified reviews

73% of users rated Adobe Acrobat 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,165 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Cons:

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details

Pricing

Starting price:$19.99 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Document Management Software with Audit Trail in 2026

Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Creating a system for document management in construction projects is hard without the help of a real-time solution. That's where Bluebeam Revu® helps with a shareable, 24/7 digital software that keeps your team on the same page no matter their location.

Read more about Bluebeam Revu

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Ploomes CRM logo

CRM platform that automates sales and business workflows

Ploomes automates document creation, storage, and tracking—connecting proposals, contracts, and files directly to CRM data. With templates, approval flows, and ERP/email integrations, teams manage documents efficiently and maintain full version control across the sales process.

Read more about Ploomes CRM

Users also considered
Revver logo

Cloud based, dynamic document-work management system

eFileCabinet can literally make all your documents file themselves. Its a document management solution that combines advanced OCR, secure file sharing and powerful workflow automation tools to transform how your business deals with paperwork.

Read more about Revver

Users also considered
Signeasy logo

eSignature and contract management platform for businesses.

Signeasy is a cloud-based solution designed to help businesses streamline contract management. Businesses in the banking, construction, education, healthcare, human resources, IT operations, legal, real estate and sales industries use Signeasy to sign, send, and manage contracts.

Read more about Signeasy

Users also considered
Glasscubes logo
Category Leaders

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered
Suralink logo

Request List Management + Workpaper Preparation and Review

Suralink is the leading client collaboration platform for accountants. It's the first fully-integrated platform that combines our request list management portal with a workpaper preparation and review suite to help you be more transparent, collaborative, and efficient.

Read more about Suralink

Users also considered
Smokeball logo

Cloud-base legal practice management tool for law firms

Smokeball is a cloud-based practice productivity software designed to help users manage small law firms with email, document, calendar and task management functionality, plus time tracking and billing technology. With native mobile apps for iOS and Android, Smokeball affords users the flexibility to access and manage practice information anytime, anywhere.

Read more about Smokeball

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight the importance of encryption, multi-factor authentication, and access controls to protect sensitive data and ensure data integrity. 92% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate the ability to organize, access, and share documents securely, with features like version control and scalable storage options. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers value real-time collaboration, flexible permissions, and secure sharing options to facilitate teamwork and protect sensitive information. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of accessing, editing, and sharing documents from mobile devices, enhancing productivity and flexibility on the go. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of granular permissions and role-based access to maintain data security and control over shared documents. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users find electronic signatures useful for quickly and securely signing documents, enhancing efficiency and reducing the need for physical paperwork. 84% of reviewers rated this feature as important or highly important.