getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Document Management Software with Authentication in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Authentication ensures secure access to documents, verifies user identities, and protects sensitive data. It prevents unauthorized access, maintains document integrity, and provides confidence in the authenticity of signatures and transactions. Our reviewers in document management software rated this feature as important.

4 Best Document Management Software with Authentication

  • Docusign
  • Dropbox Business
  • Google Workspace
  • Adobe Acrobat - Highest rated for authentication

See other top Document Management products with authentication

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the document management software category. They also needed to have sufficient reviews about authentication, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for authentication based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Docusign logo
4.7
(9.2K)

User insights about the authentication feature

Reviewers appreciate DocuSign's robust authentication capabilities, which ensure the legitimacy of signatures and the identity of signers. They highlight various methods such as email-based authentication, SMS verification, and ID checks. Users feel confident that their documents are secure and legally binding, noting the importance of authentication in preventing fraud and ensuring trust. They also mention the convenience and ease of use of DocuSign's authentication process, which integrates seamlessly with their workflows.
“Authentication is a crucial aspect of using Docusign as it ensures that only authorized individuals are able to access and sign documents. This added layer of security helps protect against fraud and ensures that the signer is who they claim to be. My company heavily relies on Docusign for Authentication.”
LD

Leeav D.

Finance Intern

“Verification choices assist with demonstrating that endorsers are who they say they are at the hour of marking, guaranteeing your records have non-disavowal in an official courtroom. With DocuSign, the security of your archives, electronic mark validation, and framework security are first concerns.”
GW

Gisselle W.

CEO

Document Management key features coverage

Docusign offers 5 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.6
File Sharing4.7
Mobile Access
Access Controls/Permissions4.6
Electronic Signature4.9

Pros and cons based on 9,256 verified reviews

79% of users rated Docusign 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 9,256 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficiency and time savings

Convenient diGital signing

Robust security features

Environmentally friendly paperless operations

Cons:

High costs and confusing pricing

Challenges with email management

Technical and customer support issues

See pros and cons details

Pricing

Starting price:$15 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Dropbox Business logo
4.5
(21.6K)

User insights about the authentication feature

Users report that Dropbox Business offers strong authentication features, including two-factor authentication (2FA) and single sign-on (SSO), which enhance security and manage user access effectively. They appreciate the added protection for sensitive data and the ability to track and authenticate devices. Some users find the authentication process complex, but overall, they feel it significantly increases the dependability and security of their stored information.
“I don't have personal preferences, but some users like Dropbox Business authentication features for its security, including two-factor authentication (2FA), single sign-on (SSO), and granular access controls. These features help protect sensitive data and manage user access effectively.”
MA

Mohammad A.

General Manager

“Dropbox has a 2 factor authentication to track and make sure that every device a user has will will connected but first must be authenticated”
RR

Redemptor R.

Graphics designer

Document Management key features coverage

Dropbox Business offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.7
File Sharing4.7
Mobile Access4.5
Access Controls/Permissions4.5
Electronic Signature4.3

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the authentication feature

Reviewers highlight the importance of Google Workspace's authentication capabilities in ensuring the security of sensitive data and user accounts. They appreciate features like two-factor authentication (2FA) and single sign-on (SSO), which provide additional layers of protection. Users find the authentication process reliable and easy to use, enhancing their confidence in the platform's ability to prevent unauthorized access and maintain data integrity.
“Google Workspace's identity and authentication providers are the backbone of our company and its zero-trust policies. We use Workspace's authentication to ensure none of our internal systems can be accessed by third parties without authorisation.”
Verified reviewer profile picture

Kieran D.

Network Systems Lead

“What I like about "Authentication" in Google Workspace is the robust security it provides through features like two-factor authentication (2FA) and single sign-on (SSO).”
kb

kobina b.

HR Project Manager

Document Management key features coverage

Google Workspace offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.7
File Sharing4.7
Mobile Access4.6
Access Controls/Permissions4.6
Electronic Signature4.3

Pros and cons based on 17,470 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,470 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Adobe Acrobat logo
4.7
(4.1K)

User insights about the authentication feature

Reviewers indicate that Adobe Acrobat's authentication capabilities are essential for ensuring the security and validity of digital signatures. They appreciate the multiple authentication methods available, including passwords, digital signatures, and certificates. Users find the process reliable and secure, providing peace of mind when handling sensitive documents. They also value the audit trail feature, which tracks document activity and helps verify the authenticity of signatures, making Adobe Acrobat a trusted tool for legal and official purposes.
“It offers different authentication methods, such as passwords, digital signatures, and certificates. I personally appreciate its flexibility in choosing the kind of method that meets my security requirements.”
Verified reviewer profile picture

tshegofatso r.

Administration

“The authentication processes of adobe acrobat sign is very safe & secured. It has multiple methods in authenticating the user's identity. I believe it complies with the industry standards & regulations.”
Verified reviewer profile picture

Lilia A.

Jr. Finance Supervisor

Document Management key features coverage

Adobe Acrobat offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.5
Document Storage4.6
File Sharing4.6
Mobile Access4.7
Access Controls/Permissions4.4
Electronic Signature4.7

Pros and cons based on 4,165 verified reviews

73% of users rated Adobe Acrobat 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,165 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Cons:

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details

Pricing

Starting price:$19.99 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Document Management Software with Authentication in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Revver logo

Cloud based, dynamic document-work management system

eFileCabinet can literally make all your documents file themselves. Its a document management solution that combines advanced OCR, secure file sharing and powerful workflow automation tools to transform how your business deals with paperwork.

Read more about Revver

Users also considered
Signeasy logo

eSignature and contract management platform for businesses.

Signeasy is a cloud-based solution designed to help businesses streamline contract management. Businesses in the banking, construction, education, healthcare, human resources, IT operations, legal, real estate and sales industries use Signeasy to sign, send, and manage contracts.

Read more about Signeasy

Users also considered
Glasscubes logo
Category Leaders

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered
Nitro PDF logo

Document generation and management software

Nitro excels at document management by streamlining workflows and enhancing collaboration. Facilitate efficient communication and feedback through Nitro’s robust commenting, markup, stamp, and annotation tools.

Read more about Nitro PDF

Users also considered
Ideals Virtual Data Room logo

Secure and effortless document sharing and confidential comm

Ideals is the highest ranked virtual data room provider for secure, real-time, effortless file sharing in transactions requiring a safe and secure exchange of confidential information such as M&A, fundraising, clinical trials, and IPOs.

Read more about Ideals Virtual Data Room

Users also considered
Progress ShareFile logo

Secure file sharing and sync

Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered
PDFelement logo

Cloud-based and on-premise PDF editor tool for teams.

PDFelement is a cloud-based and on-premise PDF editor that assists users in creating, editing, protecting, and signing PDFs across desktop, mobile, and web platforms. The tool allows users to modify PDF content similar to a word processor, incorporating text, images, shapes, and the ability to import and edit layers. Users can also adjust the size, color, and font styles, insert links, and apply watermarks to their documents.

Read more about PDFelement

Users also considered
Digify logo

Document Security Made Simple

Digify is a secure virtual data room that allows businesses and entrepreneurs to protect and track documents, and keep control of their proprietary information

Read more about Digify

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers emphasize robust security measures like encryption, multi-factor authentication, and access controls for protecting sensitive documents and ensuring data integrity. 92% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the ability to organize, store, and access documents easily across various devices, with options for folder creation, version control, and seamless collaboration. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Users highlight real-time collaboration, customizable access levels, and the ease of sharing files securely with colleagues and external partners as key benefits. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers appreciate the convenience of accessing, editing, and sharing documents from mobile devices, enhancing productivity and flexibility for remote work. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users mention the importance of granular permissions for managing who can view, edit, or share files, ensuring data privacy and security during collaboration. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Reviewers appreciate the efficiency and security of electronic signatures for signing documents remotely, reducing the need for physical paperwork and speeding up processes. 84% of reviewers rated this feature as important or highly important.