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Top Rated File Sharing Software with Customizable Templates in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Customizable templates enhance efficiency by tailoring documents to specific business needs. They streamline the creation of personalized reports, forms, and marketing materials, reducing repetitive tasks and ensuring consistency across various documents. Our reviewers in file sharing software rated this feature as important.

4 Best File Sharing Software with Customizable Templates

  • Smartsheet - Highest rated for customizable templates
  • Trello
  • Google Workspace
  • Microsoft SharePoint

See other top File Sharing products with customizable templates

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the file sharing software category. They also needed to have sufficient reviews about customizable templates, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for customizable templates based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Smartsheet logo
4.5
(3.4K)

User insights about the customizable templates feature

Reviewers appreciate Smartsheet's customizable templates for providing a flexible framework to build on, saving time and effort. They find these templates helpful for individualizing projects and meeting diverse client needs. Users report that the templates look professional and can be easily tweaked to fit specific use cases. However, some reviewers mention that the customization tools have a steep learning curve and that the templates are not always adaptable to significant changes.
“We have multiple clients with a wide variation of needs. Have different template styles for different project types is very helpful and saves a tremendous amount of time when a new project is added. ”
DW

Derek W.

Project Manager

“The customizable templates help because many times I just need a framework to build on vs starting from scratch or being forced into a template that doesnt fit my industry”
OK

Omar K.

Head of Growth

File Sharing key features coverage

Smartsheet offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.2
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Trello logo
4.5
(23.4K)

User insights about the customizable templates feature

Reviewers love Trello's customizable templates for their variety and ease of use, noting that they save time and help with project organization. They appreciate the ability to personalize templates to fit different needs and the flexibility to adapt them to various environments. Users find the templates visually pleasing and helpful for maintaining consistent workflows. However, some mention that the customization process can be confusing and that the templates could offer more functionality.
“Started making custom card templates recently and it's helped us a lot to ensure each project card has the same format followed each time. Checklists and who is assigned to them are the same and keeps our workflow consistent.”
KW

Kayla W.

Marketing Manager

“Trello makes task management easy by allowing users to create personalized templates with customized options to arrange the cards/tasks the way you want and assign them to different team members. ”
CL

Catherine L.

Administrative & Projects Officer

File Sharing key features coverage

Trello offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer
Document Storage4.3
Secure Data Storage4.3
Access Controls/Permissions4.5
Mobile Access4.5
Encryption

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the customizable templates feature

Reviewers appreciate Google Workspace's customizable templates for their ability to save time and streamline procedures. They find the templates in Google Sheets, Google Forms, and other modules helpful for maintaining design consistency across teams. Users report that the templates are easy to customize and use, though some wish for more options and greater editing capabilities similar to Microsoft products. Overall, they find the templates impactful for various tasks and projects.
“I used the expense report templates for work and we just had to change a little bit of information to make them work for us.”
Verified reviewer profile picture

Keitlyn H.

Administrative and Finance Assistant

“We use many templates in Google Sheets, Google Forms and more. Very happy with that feature!”
AG

Ally G.

Transaction Coordinator

File Sharing key features coverage

Google Workspace offers 6 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.7
Document Storage4.7
Secure Data Storage4.7
Access Controls/Permissions4.6
Mobile Access4.6
Encryption4.6

Pros and cons based on 17,470 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,470 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft SharePoint logo
4.4
(5.4K)

User insights about the customizable templates feature

Reviewers find Microsoft SharePoint's customizable templates valuable for saving time and making project organization easier. They appreciate the ability to tailor templates to specific project needs and the flexibility to develop them over time. Users report that the templates help with creativity and dynamic work. However, some reviewers feel that the customization options are limited and could be improved, and that the process can be confusing without a basic understanding of the platform.
“We use lots of custom templates on SharePoint, having such a level of customisatioin allows us to record the information we need in a format that's easy to understand. In particular the lists are very good and simple to set up too.”
JG

Jack G.

Senior IT Technician

“I like this feature as I am able to create a template that suits the need of a project team. Certain team members prefer certain type or layout of templates so that they can easily update their tasks. ”
Verified reviewer profile picture

Siew K.

Supplier Quality Engineer

File Sharing key features coverage

Microsoft SharePoint offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.5
Document Storage
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.3
Encryption5.0

Pros and cons based on 5,411 verified reviews

51% of users rated Microsoft SharePoint 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,411 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Cons:

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated File Sharing Software with Customizable Templates in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
iLovePDF logo

Document generation and management software

Effortlessly share documents using iLovePDF’s suite of 25+ document management tools. Compress PDFs for easy sharing via email or cloud storage, integrate with Google Drive and Dropbox, and protect transfers with password encryption.

Read more about iLovePDF

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

Users also considered
FileCloud logo

Hyper-Secure Content Collaboration. Simplified.

FileCloud is a content collaboration platform (CCP) offering powerful, scalable, and secure file sharing and compliance solutions.

Read more about FileCloud

Users also considered
Zoho BugTracker logo

Bug tracking & issue management software for SMBs

For teams who want to fix bugs fast, Zoho BugTracker is a bug tracking software with built-in collaboration, to keep software development teams productive.

Read more about Zoho BugTracker

Users also considered
M-Files logo
Category Leaders

Cloud-based document management platform.

M-Files: Secure file sharing & ditch shadow IT. Collaborate seamlessly inside & out. Control access, track activity, & share knowledge securely.

Read more about M-Files

Users also considered
Zight logo

Share information faster with visual context.

Provide the context and clarity needed without playing musical calendars. Use Zight to create video recordings and screen captures to use for training and onboarding, support and troubleshooting, giving regular updates or presentations, and relationship building.

Read more about Zight

Users also considered
Bynder logo

Digital asset management software to manage content

Bynder enables teams to quickly and easily share digital content via sharing links, directly from the media library or from your desktop using the file-transfer tool, Bynder Express. With Bynder’s External Uploader, simply drag and drop assets into the Bynder portal for auditing and approvals.

Read more about Bynder

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers value the ability to transfer large files quickly, track file accessibility, set permissions, and benefit from secure, reliable transfer options across various platforms. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate the organization, secure access, collaboration tools, and substantial storage space for managing and sharing documents efficiently. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers highlight the importance of encryption, multi-factor authentication, and robust security measures to protect sensitive data from unauthorized access and ensure compliance. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find the customizable access controls essential for managing file permissions, setting expiration dates, and ensuring secure collaboration on shared documents. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers emphasize the convenience of accessing, managing, and collaborating on files from mobile devices, ensuring productivity on the go. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users value encryption for securing sensitive data during storage and transfer, protecting against unauthorized access and maintaining privacy. 82% of reviewers rated this feature as important or highly important.