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Top Rated Instant Messaging & Chat Software with Screen Sharing in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Screen sharing enhances collaboration by allowing users to display presentations, documents, and videos in real time. It improves communication, facilitates remote training, and helps troubleshoot issues effectively. Our reviewers in instant messaging & chat software rated this feature as important.

7 Best Instant Messaging & Chat Software with Screen Sharing

Product
User rating
Starting price
Workplace from Meta logo
4.4
(1.3K)
4
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Google Meet logo
4.5
(12K)
6
per user/per month
learn more
Slack logo
4.7
(24K)
8.75
per user/per month
learn more
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
learn more
Webex Suite logo
4.4
(7.3K)
25
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more

See other top Instant Messaging & Chat products with screen sharing

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Instant Messaging & Chat software category. They also needed to have sufficient reviews about screen sharing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for screen sharing, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Workplace from Meta logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(562)
5(750)
Key Features
Real-Time Chat4.6
Real-Time Notifications4.6

User insights about the screen sharing feature

Reviewers appreciate Workplace from Meta's screen sharing capabilities for enhancing collaboration and productivity. They find it effective for sharing documents, presentations, and reports during meetings. Users report that it allows for continuous video calls while sharing screens, making explanations clearer. However, some users mention occasional freezing issues.

See related user reviews

“Improved Collaboration: Enables real-time collaboration with team members by sharing screens. Increased Productivity: Helps streamline workflow and increase overall productivity.”
yb

yassine b.

drob

“The screensharing works flawless , we can also continue our video while sharing the screen which helps to explain the screen properly”
sK

shubham K.

Transcriptor

Starting price
4per user /
per month
learn more
Pros and Cons based on 1,351 verified reviews

Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Real-Time Chat4.5
Real-Time Notifications

User insights about the screen sharing feature

Users report that GoTo Meeting's screen sharing is easy to use, quick, and efficient. They find it valuable for presentations, remote training, and collaboration. Reviewers appreciate the ability to share multiple screens and the minimal latency. However, some users mention occasional lag and the need for a more intuitive interface.

See related user reviews

“Screen sharing is one of the features that puts GoToMeeting on top of it's competitors. I'm able to showcase documents and other presentations to anyone. This has allowed for further collaboration with teammates, even abroad. Unlike other platforms, there are no lags.”
LR

Larry R.

Service Manager

“Screen sharing is critical for hosting online webinars or training sessions. I was able to successfully share my screen live to the participants in my meeting, which allowed them to follow along in real time while I provided training.”
KC

Katie C.

Admin

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Google Meet logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,649)
5(7,261)
Key Features
Real-Time Chat4.6
Real-Time Notifications

User insights about the screen sharing feature

Reviewers indicate that Google Meet's screen sharing is intuitive, easy to use, and reliable. They appreciate its seamless integration with other Google services and the ability to share entire screens, windows, or tabs. Users find it effective for presentations and remote collaboration, though some experience occasional freezing and permission issues.
Verified reviewer profile picture

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“Thanks to screen sharing, showing real-time edits on my screen to clients as they make changes has helped avoid having physical meetings. I've been able to work remotely and seamlessly with many clients all over the world this way.”
Verified reviewer profile picture

Ayoife O.

Multimedia Artist

“Google Meet's screen sharing is perfect for team calls, client calls, and more. It allows us to efficiently explain points, walk people through documents, and make calls more effective.”
CP

Cole P.

Marketing Strategist

Starting price
6per user /
per month
learn more
Pros and Cons based on 12,075 verified reviews
Verified reviewer profile picture

Efficient colleague communication

Enhanced team collaboration

Seamless calendar integration

Reliable communication platform

Effective online learning tool

Frequent connection lag

Inconsistent audio-video quality

Basic messaging features

Limited file sharing capabilities

Poor video and audio quality

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,263)
Key Features
Real-Time Chat4.8
Real-Time Notifications4.7

User insights about the screen sharing feature

Reviewers appreciate Slack's screen sharing for its ease of use and effectiveness in remote collaboration. They find it useful for quick calls, troubleshooting, and training. Users like the annotation feature, though some experience occasional lag and prefer other tools for more extensive screen sharing sessions.

See related user reviews

“Screen sharing in Slack is working correctly. It allows selecting a single window to be shown or the entire display. Users can see only the item that was selected. A great thing is the possibility of drawing on the screen that is visible to all attending people.”
PP

Piotr P.

QA Automation Engineer

“It enables me to effectively communicate and collaborate with my team, especially when we are working remotely.It helps demonstrate processes, present ideas, or provide visual instructions, making it easier for team to understand and follow along.”
BK

Brijesh K.

Lead - Legal Tech

Starting price
8.75per user /
per month
learn more
Pros and Cons based on 24,036 verified reviews

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Real-Time Chat4.7
Real-Time Notifications4.6

User insights about the screen sharing feature

Users report that Microsoft Teams' screen sharing is essential for remote collaboration, training, and presentations. They appreciate the ability to share specific windows or the entire screen and the option to give control to other participants. Reviewers find it generally reliable, though some mention occasional lag and a less intuitive interface.
Verified reviewer profile picture

See related user reviews

“What I like about the Screen Sharing feature in Microsoft Teams is that it allows users choose whether to offer a PowerPoint presentation, a whiteboard, a window, or your entire screen. Also multiple windows must be shared in real-time. While presenting something to others, it's important to allow them the freedom to take things at their own pace..”
Verified reviewer profile picture

Daniel I.

Digital Strategist

“The screen sharing feature allows the user to share the computer screen with other meeting participants. This feature has helped me while collaborating with colleagues or giving presentations remotely. ”
KB

Kamal B.

Student

Starting price
4per user /
per month
learn more
Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Real-Time Chat4.5
Real-Time Notifications4.6

User insights about the screen sharing feature

Reviewers feel that Webex Suite's screen sharing is smooth, reliable, and user-friendly. They highlight its real-time collaboration features, such as annotations and remote control. Users appreciate the high-quality video and the ability to share specific windows or the entire screen. Some mention occasional lag and performance issues.

See related user reviews

“Webex provides high-quality screen sharing capabilities which enable remote teams to easily present documents, slideshows, and videos in real time.”
AS

Arpan S.

Email Marketing Expert

“What I like most about the Screenshare option is that you can share your screen in real-time and you can highlight, draw and mark up your content on the screen.”
DS

Delores S.

Management

Starting price
25per user /
per month
learn more
Pros and Cons based on 7,395 verified reviews

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Real-Time Chat4.6
Real-Time Notifications4.5

User insights about the screen sharing feature

Reviewers indicate that Google Workspace's screen sharing is easy to use and highly effective for remote collaboration and presentations. They appreciate its integration with Google Meet, which allows sharing of documents, presentations, and browser tabs. Users find it reliable, though some experience occasional lag and permission issues.

See related user reviews

“screen sharing within online meetings is extremely useful as all participants can see the spreadsheet or document being discussed instead of emailing a copy to everyone. Of course you can also share and view a web browser tab as well (so its not just everyone looking at the same pdf or google doc.) You can share any web page on your laptop say a view of quickbooks online report which the other attendees may not have access to or normally need access. ”
AL

Archie L.

Church Administrator

“Absolutely ALL of our sales pitches are conducted via Google Meets. We have a presentation that we have to share in order to efficiently and effectively sells our services. Screen sharing with Google Meet is swift and customizable to ensure the client only sees the information we want them to see and they are not unintentionally exposed to PII or proprietary business information.”
KB

Kaela B.

Chief Operating Officer

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,471 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Other Top Rated Instant Messaging & Chat Software with Screen Sharing in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo
Category Leaders

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is a chat and collaboration tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Google Meet logo

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
GoToMeeting is an IM & chat tool that allows users to host an online meeting with high-definition video conferencing from their Mac, PC, iPad, iPhone or Android device, with up to 250 participants. Users can meet, screen share and chat via internet browser, mobile or desktop application.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Telegram logo
Category Leaders

Cloud-based mobile and desktop messaging app for all devices

learn more
Telegram Messenger is a cloud-based mobile and desktop messaging platform supported by native apps on most popular operating systems and devices, allowing users or user groups to connect and conduct voice calls, send messages, multimedia and files of all types across an end-to-end encrypted service

Read more about Telegram

Users also considered
monday.com logo

Project management software

learn more
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Read more about monday.com

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
ScreenConnect logo
Category Leaders

Remote meeting platform for resolving customers' queries

learn more
ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Google Chat logo

Communication tool for businesses and non-profits

learn more
Google Chat is a communication software that helps businesses of all sizes and non-profit organizations collaborate on projects and tasks. It lets users set up virtual chat rooms and chat threads, track task progress, and create follow-up tasks on a centralized platform.

Read more about Google Chat

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is #1 collaborative whiteboard platform, trusted by over 13M users worldwide. Easily collaborate, ideate and centralize communication. Get feedback, reviews, and approvals with multiple communication options using video, chat, commenting and many other collaborative features and integrations!

Read more about Miro

Users also considered
Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

learn more
Use Zoho Meeting's built-in instant messenger tool to send instant chat messages to meeting participants during web conferences

Read more about Zoho Meeting

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a secure enterprise social networking platform that allows co-workers to connect immediately via Work Chat instant messaging

Read more about Workplace from Meta

Users also considered
Discord logo

Online platform for audio, text, and video communication

learn more
Discord is a complete communication tool that makes it possible to exchange text and audio messages, and individual or group video calls. This interaction takes place on public or private servers, which are only accessible to users who have received an invitation.

Read more about Discord

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

learn more
Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Find your colleagues quickly in address book. See if they are available, busy or absent with the help of online indicator. Use group chat. View chat history.

Read more about Bitrix24

Users also considered
3CX logo

Web & mobile-based (Android, iOS) communications system.

learn more
With 3CX’s integrated live chat feature your website and Facebook page visitors are able to start a chat or call in real-time. Your agents can answer them immediately from their 3CX web client or app. If chat is not enough, they can switch to a call or video in a single click.

Read more about 3CX

Users also considered
Flock logo

Communication and collaboration platform for teams

learn more
Flock is a collaborative messaging app for teams which enables users to discuss projects and find and share information and ideas effectively and efficiently

Read more about Flock

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

learn more
Pumble helps businesses in healthcare, software development, financial services, and other industries chat with members across departments and multiple locations. Users can create public or private channels with custom names and descriptions to collaborate on projects and exchange information.

Read more about Pumble

Users also considered
Talkspirit logo
Category Leaders

#1 software for collaboration and team communications

learn more
Talkspirit is the #1 software for collaboration and team communication that makes your employees more productive. Perfect for remote-work. Available in 8 languages. Easy to use. On any device. Free trial. Free plan. Paid plans from 4€ / month per user.

Read more about Talkspirit

Users also considered
Workvivo logo
Category Leaders

Employee experience platform

learn more
Workvivo is an employee communication platform designed to bring distributed teams together.

It's a social network, intranet, and employee app solution all merged into one familiar digital experience that employees love.

Read more about Workvivo

Users also considered
MiVoice Business Solution logo

AI-powered communications solutions for all industries

learn more
MiVoice Business delivers a full communications solution with business phone features, chat and video messaging, audio and video conferencing, collaboration, and AI-integrated contact center capabilities that enables faster and more effective communications.

Read more about MiVoice Business Solution

Users also considered
Mattermost logo

Open source workplace messaging for web, PCs & phones

learn more
Mattermost is an open source workplace messaging system for web, PCs & phones, that supports 1-1 & group messaging, file sharing, multiple languages, & more

Read more about Mattermost

Users also considered
eXo Platform logo

Digital Workplace Software

learn more
Improve team collaboration and exchange information fast and conveniently through instant messaging.

Read more about eXo Platform

Users also considered

Key features for Instant Messaging & Chat software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Real-Time Chat: Reviewers value instant communication, group chat capabilities, and multimedia sharing for collaboration, staying connected, and maintaining productivity. 93% of reviewers rated this feature as important or highly important.
  • Real-Time Notifications: Users highlight the importance of timely alerts for messages, meetings, and updates, ensuring responsiveness and engagement without missing crucial information. 91% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers appreciate the ability to stay connected and productive on the go, accessing messages, meetings, and documents from mobile devices. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users find secure, cloud-based storage essential for organizing, accessing, and sharing files, enhancing collaboration and productivity. 90% of reviewers rated this feature as important or highly important.
  • Two-Way Audio & Video: Reviewers emphasize the importance of high-quality audio and video for effective communication, collaboration, and building stronger connections during meetings. 88% of reviewers rated this feature as important or highly important.