Calendly Features

Calendly

Meeting and appointment scheduling software

4.64/5 (1,450 reviews)

Calendly Feature Summary

  • Unlimited event types
  • Personal availability preferences
  • Buffer time between meetings
  • Secret events
  • Minimum scheduling notice
  • Team availability dashboard
  • Auto-assigned meetings
  • Activity tracking
  • Automatic email notifications
  • Automated reminders
  • Pooled team availability
  • Calendar integrations
  • Customizable branding
  • Customizable email templates
  • Team availability dashboard
  • Personalized invitation link
  • Automatic email notifications
  • Microsoft Outlook integration
  • Real-time notifications
  • Minimum scheduling notice
  • Mobile alerts
  • Group events
  • API access
  • Event scheduling
  • Knowledge base
  • Team scheduling
  • iCalendar support
  • Reporting & statistics
  • Collaboration tools
  • Email alerts

Competitor Feature Comparison

API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Appointment Management
Appointment Scheduling
Automated Scheduling
Availability Indicator
Availability Management
Billing & Invoicing
CRM
Calendar Management
Calendar Sync
Calendar/Reminder System
Class Management
Class Scheduling
Client Database
Client Management
Client Portal
Client Profiles
Collaboration Tools
Confirmation/Reminders
Credit Card Processing
Customer Database
Customizable Branding
Customizable Templates
Discount Management
Electronic Payments
Email Alerts
Email Invitations & Reminders
Email Management
Event Calendar
Event Management
Event Scheduling
Facility Scheduling
For Salons and Spas
Gift Card Management
Group Scheduling
Knowledge Base Management
Meeting Management
Membership Management
Microsoft Outlook Integration
Mobile Access
Mobile Alerts
Multi-Location
Multiple User Accounts
Online Booking
Online Payments
Payment Processing
Practice Management
Real Time Notifications
Real-time Scheduling
Recurring Appointments
Reminders
Reporting & Statistics
Resource Scheduling
Scheduling
Social Media Integration
Team Calendars
Third Party Integrations
Web Forms
Website Integration
iCalendar Support
Learn moreCompare App
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Appointment Management
Appointment Scheduling
Automated Scheduling
Availability Indicator
Availability Management
Billing & Invoicing
CRM
Calendar Management
Calendar Sync
Calendar/Reminder System
Class Management
Class Scheduling
Client Database
Client Management
Client Portal
Client Profiles
Collaboration Tools
Confirmation/Reminders
Credit Card Processing
Customer Database
Customizable Branding
Customizable Templates
Discount Management
Electronic Payments
Email Alerts
Email Invitations & Reminders
Email Management
Event Calendar
Event Management
Event Scheduling
Facility Scheduling
For Salons and Spas
Gift Card Management
Group Scheduling
Knowledge Base Management
Meeting Management
Membership Management
Microsoft Outlook Integration
Mobile Access
Mobile Alerts
Multi-Location
Multiple User Accounts
Online Booking
Online Payments
Payment Processing
Practice Management
Real Time Notifications
Real-time Scheduling
Recurring Appointments
Reminders
Reporting & Statistics
Resource Scheduling
Scheduling
Social Media Integration
Team Calendars
Third Party Integrations
Web Forms
Website Integration
iCalendar Support
Visit WebsiteCompare App
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Appointment Management
Appointment Scheduling
Automated Scheduling
Availability Indicator
Availability Management
Billing & Invoicing
CRM
Calendar Management
Calendar Sync
Calendar/Reminder System
Class Management
Class Scheduling
Client Database
Client Management
Client Portal
Client Profiles
Collaboration Tools
Confirmation/Reminders
Credit Card Processing
Customer Database
Customizable Branding
Customizable Templates
Discount Management
Electronic Payments
Email Alerts
Email Invitations & Reminders
Email Management
Event Calendar
Event Management
Event Scheduling
Facility Scheduling
For Salons and Spas
Gift Card Management
Group Scheduling
Knowledge Base Management
Meeting Management
Membership Management
Microsoft Outlook Integration
Mobile Access
Mobile Alerts
Multi-Location
Multiple User Accounts
Online Booking
Online Payments
Payment Processing
Practice Management
Real Time Notifications
Real-time Scheduling
Recurring Appointments
Reminders
Reporting & Statistics
Resource Scheduling
Scheduling
Social Media Integration
Team Calendars
Third Party Integrations
Web Forms
Website Integration
iCalendar Support
Visit WebsiteCompare App

Calendly Feature Reviews

25 reviewers had the following to say about Calendly's features:

Anonymous
A verified reviewer

Simple and Affordable Scheduling for Patients

2018-04-14

Simple affordable calendar management

Pros

Our clinic partners love the ease of collecting appointments and the ability to sync with Google calendar.

Cons

The integrations primarily work with Salesforce but it would be great if it could seamlessly integrate with other CRMs and patient management tools.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Leah D.

Great software for scheduling meetings

2019-08-12

We would highly recommend Calendly for tracking email and phone outreach.

Pros

People are familiar with the Calendly brand and have not reported any problems with usage.

Cons

There are not many analytics capabilities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Simple and user-friendly scheduling application

2018-05-02

Pros

It's ability to integrate with Google calendar is also quite helpful when receiving alerts and reminders

Cons

The team could also work on more functionalities such as integrating international holiday calendars for different countries

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Thomas M.

Simplified my Life!

2020-12-30

Pros

The ability to share a link in my email and integrate this into my website is absolutely amazing!

Cons

I wish the website integration was a bit more customizable.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Amaan R.

Let's call it free Notification

2019-04-16

Pros

Smoothly Software and integration with another social medical platform Customizable email notifications and reminders and much more.

Cons

Live Chat- sometimes very slow to get help with.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Business Development Associate (Textiles company, 1001-5000 employees)
Verified Reviewer

Transformative Scheduling Experience.

2021-03-10

Overall! It's great. It's built for a specific purpose and does it reasonably well.

Pros

It also reduces the number of emails back and forth significantly. Integrating with forms was easier too.

Cons

I hope there was more access in the trial version. The analytics part could have been better if we could get clickthrough rates etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
(Accounting company, myself only employees)

Easy way to schedule

2019-04-29

Great interface and full integration into other calendars makes Calendly a great software for securing time on other people's calendars.

Pros

Pros: - Easy interface for users - customizable features for scheduling times - Users of my calendly have complimented me on the ease of use, so it is P2P friendly - Fully integrates with Google Calendar and other calendars

Cons

Cons: - N/A There are not cons to consider for this software in my opinion!

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Bhanu K.

Calendly

2020-01-04

My overall experience with Calendly was good and rewarding saving a lot of hassle with mails and calls.

Pros

I really like their way to customize notifications.

Cons

I think the user interface could be improved and integrations with other third-party services can make it more versatile.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Education Management company, 11-50 employees)

Great for setting up meetings

2019-10-23

I've been using Calendly for close to a year, and so far I've had a great time with it, super intuitive experience, but thrid party productivity tools integrations could be better.

Pros

- The ability to create schedules for custom/specific event classes is awesome - Super intuitive product experience - Easy-to navigate its learning curve

Cons

- Analytics, reporting could be improved - Integration with other productivity tools is a bit lacking, would love to see a lot more of that in the future

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Hannah M.

Great customer-facing tool

2019-11-19

Calendly allows me to our add our branding, so it's a seamless process for customers.

Pros

Simple user interface - Calendly makes it easy to offer appointment times for customers and integrates them with existing calendars.

Cons

I would like to be able to notify more than one email address when an appointment is made.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 1001-5000 employees)

Incredibly straightforward meeting scheduling solution, with lots of nuanced features if you need

2018-09-08

Easy calendar invite management for customer interviews and external meeting organisation

Pros

I can set up events that relate to various topics that me and my team are interested in finding out more about, and as customers engage with us on various topics that match I can send them a calendly link for that specific event via email - which for anyone who has dealt with the insane back and forth involved in scheduling a time knows, is a way more respectful use of my time and theirs.

Cons

My only gripe is that I found it difficult to differentiate my events on the dashboard, as they are represented by very small cards.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Tyler R.

Awesome Calendar Software Making My Life Easier

2018-11-06

The benefit is having a public schedule for my prospects and clients to work with. I don't have to ever worry about people asking for an off appointment. They know to go to my link, schedule time, and I will call them. I lose track of appointments and calls a LOT less now because it's all basically set in stone through Calendly.

Pros

Prospects and customers know they can go to my calendar link to see what I have available and schedule time with me without ever having to call.

Cons

It's all very customizable and integrates nicely with Zapier.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ed G.

Pencil you in

2018-08-16

Over all it is a great tool, and I reccomend it to my co workers.

Pros

It is very customizable, and great during client interface + Plug in to google calendar.

Cons

Possibly a feature to make the url more customizable.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 1-10 employees)

Calendly - Smart Meeting Scheduling Software

2019-05-21

Pros

It pulls out calendar data from Google calendar, MS Office 365 and iCloud calendar, and merges them to come up with a simplified scheduling report.

Cons

They need to take integration a bit further by allowing native calender softwares on Windows and smartphones too.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Lincoln T.

An indispensable scheduling tool

2019-05-21

Calendly has solved all of my scheduling challenges by allowing me to simply share a link with people I need to meet with.

Pros

- Ease of use and setup - Flexible scheduling options - Email and text reminders to meeting participants - Easy integration with other SaaS products via Zapier integration - Great interface design - Affordable pricing - Continual improvements over time

Cons

They are continually improving the product and are very receptive to user feedback.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Madi M.

So many features, easy to use

2020-12-17

Calendly makes it easy to integrate with your video conferencing software and calendar to ensure you stay on schedule.

Pros

The pro features also allow you to implement a workflow that will automatically send out customized reminder emails, thank you emails, and surveys.

Cons

This is trivial, but I wish there was more customization for the overall theme and design of Calendly.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Ann S.

Great Tool

2020-11-19

I was not able to integrate it into Salesforce's email application to do so.

Pros

I liked the ability to schedule meetings with the calendar and the ability to share it with others to schedule on your calendar without having to have outlook or google calendar.

Cons

I was not able to integrate it into an email template while using Salesforce and Pardot.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 11-50 employees)

Great Meeting Scheduling App

2019-10-11

My personal experience of calendly is very good and I would highly recommend it

Pros

It's user interfaces are modern and Calendly offers many integrations with third party apps for instance payment, emails and website

Cons

Call this old school but I heard from two parties that Calendly does not work for them.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Goioiza F.

Easy scheduling software with great integration

2019-07-30

Pros

- Simple and elegant design and interface. - Customizable options for putting logo. - Integrates very well on own website. - Free option.

Cons

- Lacks in a number of features in comparison to other options.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Sharjeel S.

Very useful tool for sales appointments setting

2019-02-02

Experience with Calendly has been great so far with error free appointments management considering multiple time zones we work in.

Pros

Calendly has proven to be an extremely useful tool especially in case of marketing automation where it seamlessly integrates with cold reach out email tools.

Cons

I don’t see any cons with the tools as it does the does pretty well

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Svetla M.

Great for having customers book meetings with me, integration with CRMs

2020-05-19

I just connected my calendar, allocated time free for meetings and - other people can now book time in my available slots.

Pros

Ease of use, fast set up, features very well thought, inexpensive, options to integrate with CRM

Cons

Maybe the ability to customize part of the confirmation emails was a bit limited, would be great to be able to compose the entire confirmation email yourself, using specific wildcards.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Christian T.

Efficiency and sanity in scheduling

2018-11-30

I use Calendly to schedule interviews with candidates, calls with clients and prospects. And my Staff can see my availability with limitations! Great product.

Pros

Intuitive for third parties.

Cons

Non so far. It's a great product and I have not had any bugs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Stephen L.

Revolutionary meeting scheduler

2019-09-28

I used calendy to let people set appointment with me.

Pros

The simplicity of its user interface and the genius product idea.

Cons

No mobile app. Which limits me to have a desktop to keep up to date with the meeting.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

I have a secretaire !

2018-03-21

I work like a pro !

Pros

I love the reminders emails who helps my clients a lot.

Cons

It would be great if it could be customizable.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Pamela C.

One of the better scheduling apps

2019-04-30

We like that Calendly is simple to use and integrate with other apps.

Pros

It's simple and easy for customers to schedule appointments.

Cons

I have to go back to the email notifications.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more