Notion - 2026 Pricing, Features, Reviews & Alternatives

Reviewers appreciate Notion's Knowledge Base Management capabilities. They highlight its ability to store various types of media, including notes, images, videos, and files, in a structured and organized manner. Users report that it supports hierarchical databases and seamless sharing with colleagues. They find it useful for company handbooks, onboarding, and project documentation. Reviewers also mention its powerful search functionality and integration with Google Drive, making it easy to find and connect information. Of the 112 Notion users who gave detailed accounts of their use of Knowledge Base Management, 99% rated this feature as important or highly important.

Users report that Notion's Task Editing capabilities are highly customizable and update in real-time across devices. They appreciate the ease of making changes, such as adjusting due dates or adding notes, and the ability to move tasks between projects. Reviewers indicate that the platform supports various task statuses and notifications, enhancing collaboration and productivity. They also mention that editing tasks is straightforward, although some find it slow or occasionally unsaved without confirmation. Of the 114 Notion users who gave detailed accounts of their use of Task Editing, 96% rated this feature as important or highly important.

Reviewers indicate that Notion's Project Planning/Scheduling tools are flexible and customizable. They appreciate the ability to create Gantt charts, kanban boards, and calendars, as well as the availability of templates. Users report that it supports real-time collaboration and integration with tools like Google Calendar and Figma. They find it useful for mapping out project timelines, assigning tasks, and reducing the need for meetings. However, some note that it lacks advanced metrics compared to dedicated project management tools. Of the 137 Notion users who gave detailed accounts of their use of Project Planning/Scheduling, 95% rated this feature as important or highly important.

Users find Notion's Task Management capabilities valuable for organizing and tracking tasks. They highlight the ability to create task lists, assign tasks to team members, and set reminders. Reviewers appreciate the customizable templates and the integration of various content types within tasks. They report that the kanban view and real-time sync enhance collaboration and productivity. However, some users feel that it lacks the automation capabilities of dedicated task management tools. Of the 196 Notion users who gave detailed accounts of their use of Task Management, 94% rated this feature as important or highly important.

See related user reviews

“The platform allows me to handle a multitude of tasks ranging from project management to taking notes, creating databases, and setting up personal reminders.”

Karla M.

Senior Talent Acquisition Partner

“Most importantly, it helps me outline what tasks I need to do and when to do them, allowing me to mark tasks as completed and see the progress as I go.”

GK

Gyunhyeong K.

Owner

“The flexibility is incredible, you can customize it to fit almost any workflow, from task management to knowledge bases, all in one app.”

UÖ

Umut Ö.

durchblicker

“I particularly love how I can build a fully personalized system tailored to my specific needs, whether it’s for task management, tracking goals, or simply jotting down ideas.”

LB

Lisa B.

Creative Advisor

Reviewers appreciate Notion's Task Progress Tracking capabilities for providing visual indicators and status updates. They highlight the ability to customize status boards, add properties like priority levels and due dates, and track progress with percentage completion. Users report that it helps monitor workflows, prevent bottlenecks, and keep deadlines on track. They also mention the integration with calendars and the option to create custom graphs for visual reports. Of the 126 Notion users who gave detailed accounts of their use of Task Progress Tracking, 94% rated this feature as important or highly important.

Users report that Notion's Task Scheduling capabilities are flexible and customizable. They appreciate the ability to set due dates, reminders, and recurring tasks, as well as the integration with Google Calendar. Reviewers find the drag-and-drop calendar view and the ability to view tasks in different formats, such as lists and tables, helpful for planning and organizing tasks. They also mention the availability of templates and the ease of assigning tasks to team members. Of the 174 Notion users who gave detailed accounts of their use of Task Scheduling, 87% rated this feature as important or highly important.