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Top Rated Benefits Administration Software with W-2 Preparation in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

W-2 preparation simplifies the process of generating and distributing year-end tax forms, ensuring compliance with tax regulations. It reduces administrative workload, enhances accuracy, and provides timely access to necessary tax documents for both employers and employees. Our reviewers in benefits administration software rated this feature as important.

10 Best Benefits Administration Software with W-2 Preparation

Product
User rating
Starting price
BambooHR logo
4.6
(3.1K)
10
per user/per month
visit website
Paycom logo
4.4
(1.1K)
Empty state illustration for "No pricing info"

No pricing info

visit website
Paylocity logo
4.3
(1.8K)
Empty state illustration for "No pricing info"

No pricing info

visit website
Paycor logo
4.4
(3K)
Empty state illustration for "No pricing info"

No pricing info

visit website
Workday HCM logo
4.5
(1.7K)
Empty state illustration for "No pricing info"

No pricing info

Dayforce HCM logo
4.3
(1K)
Empty state illustration for "No pricing info"

No pricing info

Gusto logo
4.6
(4.1K)
49
other/per month
ADP Workforce Now logo
4.4
(7.1K)
Empty state illustration for "No pricing info"

No pricing info

Paychex Flex logo
4.2
(1.7K)
Empty state illustration for "No pricing info"

No pricing info

Rippling logo
4.9
(4.5K)
8
per user/per month

See other top Benefits Administration products with w-2 preparation

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Benefits Administration software category. They also needed to have sufficient reviews about w-2 preparation, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for w-2 preparation, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

BambooHR logo

BambooHR

Reviews Sentiment
 
 
 
1-2(33)
3-4(1,050)
5(2,020)
Key Features
Online Benefits Enrollment3.8
Health Insurance Administration4.3

User insights about the w-2 preparation feature

Users report that BambooHR automates W-2 preparation, making it easy and efficient. They appreciate the timely generation and distribution of W-2 forms. Reviewers highlight the accuracy and convenience of accessing tax documents through the employee self-service portal. They find the process simple and reliable, with comprehensive reporting and dedicated support.

See related user reviews

“Getting our W2's out in a timely manner is crucial to our employees, receiving information from BambooHR as early as 6 months out is Great. It allows us to start reviewing information and repairing any errors.”
SW

SHEILA W.

Senior Payroll Specialist

“W-2 Preparation feature helps simplify the process of preparing and distributing W-2 forms to employees. Here are some of the most interesting things about this feature:Automated W-2 Preparation: BambooHR automates the process of preparing W-2 forms, which saves time and reduces the risk of errors.Easy W-2 Distribution: BambooHR allows you to easily distribute W-2 forms to your employees electronically, which eliminates the need for paper forms and saves on printing and postage costs.Comprehensive W-2 Reports: BambooHR generates comprehensive W-2 reports that include all the necessary tax information for each employee, which helps ensure compliance with federal and state regulations.Customizable W-2 Settings: BambooHR's W-2 Preparation feature is customizable, so you can set up W-2 processing according to your organization's unique needs, such as tax and deduction settings, pay schedules, and more.Employee Self-Service: Employees can access their W-2 forms online through the Employee Self-Service portal, which reduces the administrative burden on HR teams.Mobile Access: BambooHR's mobile app allows employees to access their W-2 information on-the-go, which enhances convenience and flexibility.Dedicated Support: BambooHR's customer support team is dedicated to assisting with any W-2 related questions and concerns.”
ZI

Zubairu I.

Administrator

Starting price
10per user /
per month
visit website
Pros and Cons based on 3,103 verified reviews

Comprehensive HR management

Efficient onboarding process

Centralized employee management

Intuitive user interface

Frequent product glitches

Limited payroll management

High and escalating costs

See pros and cons details
Paycom logo

Paycom

Reviews Sentiment
 
 
 
1-2(60)
3-4(391)
5(719)
Key Features
Online Benefits Enrollment4.4
Health Insurance Administration4.1

User insights about the w-2 preparation feature

Reviewers feel that Paycom simplifies W-2 preparation with its easy access and multiple distribution options. They appreciate the automated process and the ability to download forms directly from the portal. Users mention that the system is efficient and reduces the workload on the accounting department. They find it convenient and straightforward.

See related user reviews

“I can find my W-2 forms (as well as other tax forms) direct online in the paycom portal. It is important to have ease when finding these tax documents.”
KO

Kaleigh O.

Floater Teacher

“Alerts sent out when W2's need to be reviewed. Options for distribution and sorting”
MP

Michael P.

Sr. Payroll Manager

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,170 verified reviews

Comprehensive HR management

Efficient onboarding process

Convenient paystub management

Intuitive navigation

Robust mobile accessibility

Complex password management

Tedious login security

Slow issue resolution

Hidden costs and overbilling

Limited reporting capabilities

See pros and cons details
Paylocity logo

Paylocity

Reviews Sentiment
 
 
 
1-2(67)
3-4(803)
5(942)
Key Features
Online Benefits Enrollment
Health Insurance Administration

User insights about the w-2 preparation feature

Users report that Paylocity makes W-2 preparation easy and fast. They appreciate the automated process and the ability to access W-2 forms electronically. Reviewers highlight the convenience of downloading and emailing forms directly from the platform. They find the system user-friendly and efficient, with timely availability of tax documents.

See related user reviews

“When I needed my W-2 months later, I was able to find it without issues and download it to my PC. Even after my time with the employer that used Paylocity, I was still able to access my records as often as needed. ”
RR

Richard R.

COVID-19 Contact Tracer

“Very nice that it's automated and allows employees to access W2's as soon as they are available which is very fast!”
HW

Heather W.

Loan Specialist

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,812 verified reviews

Comprehensive HR management

Efficient employee tracking

Flexible customization options

Seamless integration options

Robust payroll management

Cumbersome login security

Frequent technical issues

Inadequate customer support

Challenging implementation process

Confusing user interface

See pros and cons details
Paycor logo

Paycor

Reviews Sentiment
 
 
 
1-2(127)
3-4(1,289)
5(1,615)
Key Features
Online Benefits Enrollment4.0
Health Insurance Administration4.5

User insights about the w-2 preparation feature

Reviewers indicate that Paycor simplifies W-2 preparation with its automated and efficient system. They appreciate the timely availability and accuracy of W-2 forms. Users find it easy to access and download tax documents. They mention that the system reduces the administrative workload and ensures compliance with tax regulations.

See related user reviews

“I like that Paycor's W-2 Preparation service makes it easy to accurately and quickly prepare W-2s. The service also provides helpful guidance and education on the W-2 process, making it an efficient and effective way to manage payroll and end-of-year tax requirements.”
MK

Manibhushan K.

Mr

“Paycor provides instant access to W-2 forms. This has certainly eliminated having to wait for it to come in the mail and has also saved us tons of money in paper and postage. ”
TA

Terri A.

Executive Director

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 3,031 verified reviews

Reliable staff support

Efficient payroll processing

Enhanced performance improvement

Comprehensive performance tracking

Comprehensive HR management

Inefficient email notifications

Unreliable phone support

Challenging implementation process

Complex reporting features

Inconsistent clock management

See pros and cons details
Workday HCM logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(675)
5(1,011)
Key Features
Online Benefits Enrollment4.3
Health Insurance Administration

User insights about the w-2 preparation feature

Users report that Workday HCM makes W-2 preparation simple and efficient. They appreciate the early availability of W-2 forms and the ease of accessing and downloading them. Reviewers highlight the automated process and compliance with tax regulations. They find the system user-friendly and beneficial for both employees and administrators.
Verified reviewer profile picture

See related user reviews

“amazing another tool in workday HCM that enables me to efficiently prepare and distribute W-2 forms to my employees at the end of the tax year. Workday HCM provides a comprehensive set of features for managing W-2 preparation, including:Automated W-2 processing: Workday HCM automatically generates W-2 forms for employees based on their tax information and payroll data, eliminating the need for manual data entry and reducing the risk of errors.Secure electronic delivery: Workday HCM enables me to securely distribute W-2 forms to employees electronically, reducing the cost and administrative burden associated with printing and mailing paper forms.Compliance with tax laws: Workday HCM helps me to comply with federal and state tax laws related to W-2 preparation and distribution, including regulations around the content and formatting of W-2 forms.Real-time reporting: Workday HCM provides real-time reporting on W-2-related data, allowing me to track and manage the W-2 process and generate reports on W-2-related metrics.Employee self-service: Workday HCM enables employees to access their W-2 forms online, allowing them to easily download and print their forms without needing to contact HR or payroll departments.”
Verified reviewer profile picture

amr t.

pharmacist

“Our employees enjoyed having early access to W2s through the app and it saved us time and money from having to deliver physical copies ”
KM

Kayla M.

Owner

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,726 verified reviews
Verified reviewer profile picture

Comprehensive tracking features

Integrated HR management

Efficient payroll management

Smooth employee onboarding

Effective employee tracking

Challenging login management

High cost concerns

High cost concerns

Inefficient notification system

Complex click navigation

See pros and cons details
Dayforce HCM logo
Reviews Sentiment
 
 
 
1-2(28)
3-4(525)
5(499)
Key Features
Online Benefits Enrollment4.8
Health Insurance Administration4.3

User insights about the w-2 preparation feature

Reviewers indicate that Dayforce HCM simplifies W-2 preparation with its automated and accurate system. They appreciate the timely availability of W-2 forms and the ability to review and edit before processing. Users find the system dependable and compliant with tax regulations. They say it saves time and ensures accuracy, which is crucial for employees.

See related user reviews

“Employees want their W2's to be correct and received on time. I love that we can provide our employees with their W2's long before the deadline of 1/31 and that we can view these throughout the year for accuracy ”
AS

Amber S.

Manager, Payroll and HRIS

“W-2 perforation in Dayforce is simple. It is automated and autofills employees data. All they need to do is electronically sign.”
MR

Melissa R.

Human Resources Assistant

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,052 verified reviews

Comprehensive HR management

Efficient payroll management

Easy learning curve

Integrated modules

Intuitive user interface

High costs and hidden fees

Slow loading times

High cost

Slow issue resolution

Difficult implementation

See pros and cons details
Gusto logo
Reviews Sentiment
 
 
 
1-2(114)
3-4(1,029)
5(3,041)
Key Features
Online Benefits Enrollment4.5
Health Insurance Administration4.4

User insights about the w-2 preparation feature

Reviewers indicate that Gusto makes W-2 preparation seamless and automated. They appreciate the ease of accessing and distributing W-2 forms through the platform. Users report that the system is efficient, saving time and reducing stress during tax season. They find the process straightforward and reliable, with timely notifications and accurate information.
Verified reviewer profile picture

See related user reviews

“Gusto w-2 preparation has been vital for our IRS reporting and tax compliance, and it has also ensured the timely documentation of our employee earnings and tax withholdings for annual tax filings ”
Verified reviewer profile picture

Adebayo E.

DIRECTOR

“Gusto makes W-2 preparation as easy as it gets. Every employee can download their own W-2 from their individual account plus Gusto can mail a paper copy to every employee past and present. We always dreaded W-2 time of year but it is not an issue any longer. ”
LL

Lianna L.

Manager

Starting price
49other /
per month
Pros and Cons based on 4,184 verified reviews
Verified reviewer profile picture

Intuitive and clean interface

Seamless onboarding process

Comprehensive HR management

Easy navigation

Efficient payroll management

Inadequate phone support

Limited reporting capabilities

Slow issue resolution

Account management challenges

See pros and cons details
ADP Workforce Now logo
Reviews Sentiment
 
 
 
1-2(201)
3-4(2,796)
5(4,161)
Key Features
Online Benefits Enrollment4.6
Health Insurance Administration

User insights about the w-2 preparation feature

Users report that ADP Workforce Now provides timely and accurate W-2 preparation. They appreciate the ability to access, download, and print W-2 forms easily. Reviewers highlight the convenience of having digital copies available early, which helps in organizing tax documents. They find the system user-friendly and beneficial for both employees and administrators.

See related user reviews

“W-2 preparation is made easy in ADP workforce and once again allows the administrators to rest easy that these forms will be prepared without much stress on them to have to write them all out themselves. ”
RS

Renata S.

Science Teacher

“This made doing my taxes so much easier I just opened my app and got my W2 right from the menu instead of having to wait for it to come in the mail or wait to get it from my employer.”
KH

Kristin H.

General manager

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 7,158 verified reviews

Detailed paycheck insights

Efficient payroll processing

Comprehensive HR solutions

Convenient tax handling

Helpful learning resources

Frequent password changes

Multiple login problems

Slow support response

Slow website performance

High cost and hidden fees

See pros and cons details
Paychex Flex logo
Reviews Sentiment
 
 
 
1-2(137)
3-4(762)
5(876)
Key Features
Online Benefits Enrollment4.1
Health Insurance Administration

User insights about the w-2 preparation feature

Reviewers appreciate that Paychex Flex automates W-2 preparation, making it easy and timely. They find it convenient to access and print W-2 forms online. Users mention that the system is reliable and reduces the administrative burden. They say it ensures accuracy and compliance, with timely distribution of tax documents to employees.

See related user reviews

“W2 preparation is automated done with ease. Also updating employee information such as change of address and tax deductions are a simple almost timeless process. ”
CH

Cindy H.

Human Resources

“W-2 are done on time and professional. They mail directly to my employees and past employees so I don't have to be the middle man. Love that my employees can go on to the self-service online and print their W-2 whenever they need it too!”
AP

Ardith P.

Owner/Manager

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,775 verified reviews

Convenient pay stub access

Streamlined paycheck management

Comprehensive HR management

Remote access convenience

Efficient employee tracking

Slow performance speed

Inconsistent issue management

Complicated login process

Inefficient customer calls

Unreliable clocking system

See pros and cons details
Rippling logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(415)
5(4,121)
Key Features
Online Benefits Enrollment4.9
Health Insurance Administration4.9

User insights about the w-2 preparation feature

Reviewers indicate that Rippling makes W-2 preparation easy and efficient. They find it simple to locate, download, and print W-2 forms. Users appreciate the timely availability and accuracy of the documents. They say the automated and accessible system is convenient for both current and former employees, reducing the need for HR intervention.

See related user reviews

“No need to worry about this! Rippling will have !-2 forms ready for preview a few weeks before sending the forms out. They have the option to mail to your employees (for a fee, of course) or the option for them to receive via email. Employees can also access their W-2 via Rippling's portal”
SC

Sol C.

Operations Manager

“The alert that my W-2 is ready prepares me to be on time and prepared to met my tax criteria each year. Rippling always gets me this document in enough time to prepare for tax season. ”
CT

Chandler T.

PR Account Executive

Starting price
8per user /
per month
Pros and Cons based on 4,583 verified reviews

Intuitive navigation

Intuitive user interface

Streamlined onboarding process

Comprehensive HR management

Centralized accessibility

Limited reporting capabilities

Inconvenient login authentication

Concerns over hidden fees

Performance issues

See pros and cons details

Other Top Rated Benefits Administration Software with W-2 Preparation in 2026

Deel logo

Deel

Category Leaders

End-to-end global workforce platform.

visit website
Design plans, manage enrollments and life events, and sync payroll deductions automatically. Run global benefits and payroll together from one centralized system.

Read more about Deel

Users also considered
BambooHR logo

BambooHR

HR software to manage people, payroll and benefits

visit website
BambooHR® provides a benefits experience from open enrollment to benefit deductions with built-in benefits administration that’s easier for everyone to manage.

Read more about BambooHR

Users also considered
Rippling logo
Category Leaders

Workforce management across HR, finance, and IT. 

Manage health, FSA, HSA, life, and more with Rippling’s benefits system. Fast enrollment, seamless integration, scalable management.

Read more about Rippling

Users also considered
ADP Workforce Now logo

Cloud-based human capital management (HCM) suite

ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for midsized and large businesses.

Read more about ADP Workforce Now

Users also considered
Gusto logo

Gusto is the all-in-one HR platform for growing businesses.

With Gusto, you get modern HR features like payroll, health and financial benefits, hiring, management resources—and more. Gusto is proud to serve more than 400,000 businesses in the US with a single trusted system, competitive compensation tools, and expert guidance to help you empower your team.

Read more about Gusto

Users also considered
Paycor logo

All-in-on HR solution built to modernize people management

Paycor is an all-in-one, cloud-based HR solution for managing recruiting, onboarding, benefits administration, payroll, time & attendance, talent, and more

Read more about Paycor

Users also considered
Workday HCM logo

Human capital management system

Workday HCM is an HR solution that helps organizations manage the global workforce. The system supports companies of all sizes, enabling organizations to comply with local regulations. Workday HCM features embedded AI insights that give organizations an understanding of the workforce. Using machine learning, the software enables teams to analyze employee data to deliver personalized recommendations, helping HR teams make informed decisions about people.

Read more about Workday HCM

Users also considered
Paylocity logo

One unified platform for HR, Finance, and IT.

One unified platform for HR, Finance, and IT. Connect people, processes, and data. Automate tasks and drive business growth.

Read more about Paylocity

Users also considered
Paycom logo

The only HR and payroll software built on a single database

Enjoy a streamlined benefits enrollment process for you and your employees, on a single system of record with no data re-entry.

Read more about Paycom

Users also considered
Justworks logo
Category Leaders

Payroll, benefits, HR, and compliance all in one place.

Through the PEO model, Justworks provides entrepreneurs access to big-company benefits for their teams at affordable rates. The enrollment process is automated, making it easy to offer top-notch benefits like 401(k), commuter and wellness perks, and health, vision, dental, and life insurance.

Read more about Justworks

Users also considered
Paychex Flex logo

A Simple Approach to HR, Payroll, and Benefits.

Easily manage your employee benefits in a simple all-in-one platform that helps manage eligibility tracking, enrollment forms, benefits changes, and more. Help attract top talent and keep your current workforce happy with competitive benefits packages they can count on.

Read more about Paychex Flex

Users also considered
OnPay logo
Category Leaders

Cloud-based payroll and HR software for businesses

OnPay is an easy-to-use, cloud-based software for small and mid-sized businesses to simplify payroll, automate taxes, and manage benefits backed by reliable, expert support.

Read more about OnPay

Users also considered
Square Payroll logo

Cloud-based payroll processing solution

Square Payroll is a cloud-based U.S. solution that handles federal and state payroll taxes including withholdings, payments and filings

Read more about Square Payroll

Users also considered
Dayforce HCM logo

The AI-powered people platform

Dayforce is a single, unified HCM platform that simplifies HR, payroll, benefits, workforce management, talent, and analytics. Designed to boost productivity, enhance decision-making, and ensure compliance, Dayforce helps organizations unlock their people potential with simplicity at scale.

Read more about Dayforce HCM

Users also considered
UKG Ready logo

HR payroll & workforce management platform

UKG Ready combines HR, payroll, talent management, time tracking, and scheduling into one platform to streamline workforce operations. It automates administrative tasks, centralizes employee data, and supports compliance with automated workflows and updates. Features include benefits administration, time and attendance tracking, scheduling, performance management, and analytics for workforce insights and benchmarking.

Read more about UKG Ready

Users also considered
TriNet HR Plus logo
Category Leaders

HR | Onboarding | Payroll | Benefits | Compliance

TriNet HR Plus provides you with leading technology to administer and manage employee benefit offerings. From core medical, dental and vision coverage to life insurance and more, our solution gives you the ability to deliver a comprehensive benefits program. Plus, you can choose to keep your current

Read more about TriNet HR Plus

Users also considered
UKG Pro logo

HR, Payroll, Talent, and Workforce Management

UKG helps organizations understand and empower their workforce with AI-driven HR, payroll, and workforce management solutions.

Read more about UKG Pro

Users also considered
Proliant logo

Discover the perfect balance of technology and service.

Proliant is a cloud-based HR software for small and medium enterprises that offers payroll & HRIS, time & attendance, onboarding and benefits administration

Read more about Proliant

Users also considered
ADP TotalSource logo

A full-service professional employment organization (PEO)

Offer your employees comprehensive benefits including medical, dental and vision insurance, retirement savings plans (including 401k), and other perks and benefits, get a personalized benefit plan design and we handle all aspects of benefits administration for our clients.

Read more about ADP TotalSource

Users also considered
Factorial logo

AI-powered business software that helps you manage your team

Organize and oversee all employee benefits with a powerful software that is synched with their own profile.

Read more about Factorial

Users also considered
Namely logo

All-In-One HR, Payroll, and Benefits Solution

Benefits administration and enrollment don’t have to be such a massive time investment. Namely’s modern, integrated benefits technology makes it easy for employees to enroll and even easier for you to manage.

Read more about Namely

Users also considered
Employment Hero logo

All-in-one HR payroll and recruitment platform

A new suite of employee focused features that make work much more rewarding. We want to level the playing field for small and medium sized businesses.

Read more about Employment Hero

Users also considered
isolved logo

Human capital management solution

isolved Benefit Services solutions allow employers to focus on the most strategic, value-added activities for growing their businesses. Solve the complexities of inefficient plan setup and administration, changing regulations, employee/staff turnover, and other daily challenges.

Read more about isolved

Users also considered
ADP Comprehensive Services logo

HR Outsourcing and Managed Services Provider

Discover how powerful technology and designated benefits specialists can simplify your benefits administration processes.

Read more about ADP Comprehensive Services

Users also considered
SurePayroll logo

Small business payroll software

SurePayroll is a web-based software that offers online payroll, tax management, HR, and benefit solutions for small businesses and households.

Read more about SurePayroll

Users also considered

Key features for Benefits Administration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Online Benefits Enrollment: Reviewers appreciate the streamlined, paper-free process allowing employees to easily compare and select benefit options, saving time for both employees and administrators. 96% of reviewers rated this feature as important or highly important.
  • Health Insurance Administration: Users value the ability to manage health benefits efficiently, track deductions, and access insurance information easily, enhancing compliance and reducing administrative workload. 95% of reviewers rated this feature as important or highly important.
  • Employee Benefits Administration: Reviewers highlight the convenience of a centralized platform for managing various benefit plans, enabling easy updates and reducing HR workload while improving employee access to benefits. 94% of reviewers rated this feature as important or highly important.
  • Payroll Management: Users emphasize the importance of seamless payroll integration, user-friendly interfaces, and accurate real-time tracking, ensuring timely payments and reducing manual data entry. 94% of reviewers rated this feature as important or highly important.
  • Benefits Dashboard: Reviewers find the dashboard useful for providing a quick overview of benefits, enabling easy navigation and access to critical benefit information without needing HR assistance. 94% of reviewers rated this feature as important or highly important.
  • Employee Database: Users appreciate the centralized storage of employee information, customizable fields, and easy access to data for reporting and management, enhancing overall efficiency and record-keeping. 89% of reviewers rated this feature as important or highly important.