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Coaching Software with HIPAA Compliant (2026)

Last updated: March 2026

Key features of Coaching Software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Calendar Sync: Reviewers appreciate the two-way sync with calendars to avoid double bookings and manage personal and professional schedules efficiently. 97% of reviewers rated this feature as important or highly important.
  • Appointment Management: Users value the ease of scheduling, rescheduling, and canceling appointments, along with automated reminders and conflict checks. 96% of reviewers rated this feature as important or highly important.
  • Scheduling: Reviewers highlight the flexibility in setting availability, integrating with calendar tools, and automated reminders for streamlined scheduling. 95% of reviewers rated this feature as important or highly important.
  • Client Management: Users emphasize the importance of centralized client data, tracking progress, and communication features for efficient client interactions. 94% of reviewers rated this feature as important or highly important.
  • Session Notes: Reviewers find the ability to take and organize session notes in one place useful, with options for private and shared notes. 87% of reviewers rated this feature as important or highly important.
  • Billing & Invoicing: Users appreciate automated billing, integration with payment platforms, and the ability to manage payments and invoices from one place. 79% of reviewers rated this feature as important or highly important.
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29 software options

WellnessLiving logo

Business management for the health and fitness industry

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WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health and wellness focused businesses. Designed for wellness establishments including yoga studios, spas, salons, personal training, fitness gyms, pilates studios, and dance clubs, WellnessLiving provides the tools users need to manage day-to-day business tasks, employees, memberships, sales, marketing, and more.

Read more about WellnessLiving

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Acuity Scheduling logo

Online appointment scheduling software and assistant

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Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag required.

Read more about Acuity Scheduling

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Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

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Use our all-in-one scheduling software & app for coaches to manage and grow your business. Automate your coaching program with 24/7 booking & payments, automated reminders, client tracking, forms & more. Pricing starts @ $23.99/mo, Free 1-Month Trial.

Read more about Vagaro

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My PT Hub logo
Category Leaders

Simplify, streamline and scale your fitness business.

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My PT Hub is the industry's largest online coaching platform where fitness professionals can create & track custom training & nutrition programs for their clients, manage billing, marketing, and more.

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CounSol.com logo
Category Leaders

Online counseling practice management software

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CounSol.com is an online practice management solution for counselors, with secure messaging, two-way live video, appointment scheduling & reminders, and more

Read more about CounSol.com

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Mindbody logo

Health & wellness business management software

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Mindbody offers business management software for spas, salons, gyms, wellness practitioners and other class and appointment-based businesses.

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PT Distinction logo
Category Leaders

Worlds highest rated coaching software for personal trainers

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Start your Coaching journey with a 1 Month Free Trial. PT Distinction is everything you could ever want or need to build a successful online coaching business..... Packed full of features to save you time and help you make more money. Check out our reviews and reach out if you have any questions.

Read more about PT Distinction

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Book Like A Boss logo

Online appointment booking for service-providing businesses

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Book Like A Boss is a platform for scheduling appointments and selling products and services online through a custom all-in-one booking page. Send automated reminders via email or SMS and connect with PayPal, Stripe or Square to collect payments and sync with Google Calendar, iCloud, Outlook & more.

Read more about Book Like A Boss

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vcita logo

Appointment scheduling and reminder solution

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vcita allows clients to set appointments on your online calendar and reschedule anytime, through your website, mobile, social network profile.

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NutriAdmin logo

CRM and meal planning system for nutritionists & dietitians

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NutriAdmin is a client relationship management (CRM) solution for nutritionists, dietitians and therapists, with features spanning Electronic Medical Record management, meal planning, shopping list creation, nutritional analysis, questionnaires, online payment, appointment scheduling, and reporting

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Vectera logo

Meeting room scheduling and video conferencing platform

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Vectera is a cloud-based online conferencing platform designed to assist sales, customer success, and financial advisory teams with meeting room scheduling and video conferencing. Key features include screen sharing, file transfer, custom branding, calendars, and data encryption.

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Profi logo

All-in-one solution for professional service providers

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Profi is an all-in-one modern coaching platform for executive, life, health & wellness, sports and other coaches.

Try it free!

Key Features Included:
- 1:1 & Group Video sessions
- Programs, Courses
- CRM, Messaging
- Notes, Forms
- Billing
- Client portal
- Email & SMS notifications
- Community

Read more about Profi

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Healthie logo

Everything you need to deliver care.

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Healthie’s platform is designed to foster collaboration between clinicians and their clients, making it more than just a back-office tool – it’s a bridge for ongoing care.

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Omnify logo

The all-in-One Booking for Classes, Camps & Kids' Activities

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Supercharge your coaching business with Omnify! Manage classes, 1-on-1s, and programs, automate bookings and payments, and run sessions online—all from one powerful platform. Sell more, save time, and scale faster with the #1 Coaching Software built to help you win.

Read more about Omnify

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Delenta logo

All-in-one platform for coaches to grow an online business

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Delenta provides tools and features that help coaches and mentors grow their online business and simplify admin. This all-in-one fully integrated coaching software puts everything you need in one centralized place.

Read more about Delenta

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Kenko logo
Category Leaders

Growth partner for fitness businesses

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Bookee is a growth partner for fitness businesses. It is with you at every stage of your business—launch your studio,
manage a bunch of clients, or scale like a rocket.

Read more about Kenko

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Quenza logo

Client engagement software for coaches.

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Quenza is a best-in-class coaching software that allows mental health practitioners to engage clients on autopilot using a mobile (and desktop) app.

Read more about Quenza

Users also considered
Simply.Coach logo

The coaching platform of choice trusted by ICF, EMCC coaches

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Simply.Coach is a top rated digital enterprise-grade coaching management platform, designed to digitize the entire coaching journey and help coaches focus on growth.

Read more about Simply.Coach

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Playbook logo

Sports management solution for teams and youth programs

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Playbook is a mobile-friendly registration, marketing, and reporting solution for sports teams and youth programs. With Playbook, users can manage members and schedules, accept payments and donations online, and track game statistics and scores all in one place.

Read more about Playbook

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Vibly logo

Coaching platform

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Vibly is a holistic coaching platform designed to help coaches simplify business management, enhance client relationships, and provide personalized growth insights. With Vibly, coaches can manage their entire practice in one place, from scheduling and payments to secure messaging. The platform offers a suite of customizable tools, including a personalized website and service widgets, that enable coaches to create a professional online presence.

Read more about Vibly

Users also considered
Workee logo

Med Spa Software Built for More Bookings & Revenue.

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Smarter booking and AI-powered sales automation for med spas, wellness clinics, and beauty studios. Workee helps you fill your calendar, reduce no-shows, and grow revenue — all in one easy-to-use platform.

Read more about Workee

Users also considered
YourCoach logo

Health coaching and practice management platform

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YourCoach provides a best-in-class health coaching platform that connects users to a network of 3,500 validated health coaches across 16 categories. Coaches are trained in science-backed methodologies and partner with users to make positive, sustainable behavior changes that lead to better health outcomes. The secure, HIPAA-compliant platform seamlessly integrates with existing company infrastructure through APIs and widgets.

Read more about YourCoach

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Nudge Coach logo

Smarter Coaching Management Software For Teams

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The Nudge platform is for health, wellness and coaching teams that need a better way to personally guide more people to better health through their programs.

Platform includes:

(1) Nudge Coach - web and mobile coaching management software

(2) Nudge apps - member apps for iOS and Android

Read more about Nudge Coach

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UnitusTI logo

Behavioral and Mental Health Educational Software Curricula

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EMR, Practice Management, behavioral, educational and mental health data collection software including curricula.

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Bongo logo

Boosts skill mastery via video assessment

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Bongo Learn is a video assessment and coaching platform that helps organizations develop and credential employees' skills. Learners receive AI feedback on video submissions to boost knowledge retention and readiness. The platform extracts insights from provided materials to set clear learning objectives and evaluate video assessments.

Read more about Bongo

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